Event Planner

Your Role:

Plan Feed My Starving Children (FMSC) MobilePack™ events. Work with event hosts and FMSC staff on event preparation including venue setup, food packing goals, volunteer needs, event timelines and travel arrangements. Maintain event records, host meetings and prepare communications.

Pay, Schedule & Benefits:
• This is a part-time, exempt (hourly) position. Typical work schedule is between 15-25 hours per week during Monday – Friday daytime business hours. Approximately +0% of work is local; 10% requires travel. Travel expenses are covered (transportation, hotel, meals)
• Benefits include 401(k) with employer match and paid sick leave

What You’ll Do:
• Approve and plan events according to specified timelines and procedures. Consistently apply and adapt processes and procedures to accommodate and solve unique event sizes, spaces, schedules and situations
• Maintain complete event records
• Serve as a main point of contact between FMSC and each event host. Communicate frequently in the months leading up to an event. Guide hosts through the event planning process, share and solicit information, host meetings, provide progress updates, resolve challenges, and meet deadlines
• Review post-event feedback. Attend feedback meetings with event hosts and staff, walk through challenges, create solutions for future event processes and celebrate a job well done
• Partner with development staff to review and approve event background and fundraising goals
• Approve event site, plan the space layout, calculate production goals and create volunteer shift schedules.
• Book staff travel through FMSC’s travel management software. Arrange for hotel, flights, rental car, etc. based on the unique needs of each event
• Communicate pre-event requirements to event staff. Equip event staff with preparation instructions
• Set up and maintain volunteer registration webpages for each event, train event hosts on system and respond to user questions
• Update supply chain team with logistical requirements
• Lead and manage special projects, ensuring all aspects align with FMSC's goals and standards
• Conduct travel- and event-related training meetings for new and existing MobilePack staff
• Collaborate with Event Planning Team leaders to assess processes and make data-driven enhancements
• Contribute innovative optimization strategies and ideas. Participate in collaborative brainstorming. Stay updated on emerging event planning and communication technology and tools
• Perform other duties as assigned

Your Qualifications:
• Commitment to support and promote FMSC’s Christian mission and goals
• Minimum of associate’s degree and 2 years of related work experience required. In lieu of degree, equivalent work experience also considered
• Proficient with Microsoft 365 and associated apps such as Excel, Forms, Lists, PowerPoint, SharePoint, Stream, Teams, Visio and Word
• Able to quickly learn and train others on software systems (ex. webpages, video conferencing, travel-booking sites). Database experience desired
• Excellent organizational skills with a high degree of detail, accuracy and follow-through. Able to prioritize, manage multiple tasks and meet deadlines
• Strong interpersonal customer service and communication skills. Able to respectfully and professionally communicate and be assertive with internal and external contacts
• Able to be a self-starter, work both autonomously and collaboratively, follow processes and procedures, and exercise sound judgment and decision-making
• When at events: ability to exert yourself physically for an 8+ hour shift. Able to walk and stand nearly continually. Able to crouch, push, pull, lift 30-50 lbs. repeatedly, bend, twist, and use hand tools like utility knives. Able to climb in and out of a trailer. Able to tolerate consistent exposure to soy, (an allergen)

Your Team:
• Work location is Eagan, MN, Mesa, AZ, Middletown, PA, Richardson, TX, or Schaumburg, IL
• Position will have flexible/hybrid work schedule that allows for both office and remote work, with the exception of Richardson which would be primarily remote. Reports to Assistant Event Planning Manager
• Join our group of professional world-changers. Work alongside dedicated, talented folks

FMSC is an equal opportunity employer, and we consider all qualified applicants for employment without regard to race, color, religion, *** (including ****** orientation and gender identity), pregnancy, citizenship, national origin, age, disability, military service, veteran status, genetic information, union membership, or any other status protected by law. See the federal Equal Employment Opportunity Commission’s “Know Your Rights” poster. Learn more about diversity, equity, and inclusion at FMSC - https://www.fmsc.org/about-us/values.

FMSC is an E-Verify employer. See the federal “E-Verify Participation” poster, and the “Right to Work” poster for more information.

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United States
Illinois
Schaumburg Show on map Get directions