Job Description
About the Department
The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society. The department supports a culture of leadership, learning and renewal in all workplaces with opportunities for career development and advancement.
About the Division
The School Provision and Establishment Division leads strategic oversight of programs and services that have a strong interface between the Schools and Regional Services Group and the Victorian School Building Authority. The division's key functions include planning to meet Victoria's growing student population, end-to-end support for establishing new schools, and developing equitable enrolment policies.
About the Role
The Executive Assistant provides high-level administrative support for the Executive Director and the wider division, such as high-level diary and email management, coordination and business support services, and maintaining stakeholder relationships, record keeping and coordination of briefings, correspondence and other ad hoc information requests.
The position provides a lead role in coordinating the division's functions and business activities the division's executive and management team. The role requires discretion to maintain confidentiality and positive working relationships.Attributes
The successful candidate will have excellent interpersonal skills, including the capacity to manage relationships with a wide range of internal and external stakeholders. They will also be highly motivated, organized and possess a high level of attention to detail.
Further Information
For more details regarding this position please see attached position description for the capabilities to address in application.
The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page
Applicants requiring adjustments can contact the nominated contact person.
Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.
For further information pertaining to the role, please contact James Fletcher, Executive Director via (03) 7022 1362 or james.fletcher@education.vic.gov.au.
Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.
Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.
Applications close 11:5+pm on Wednesday 1+ March 2026.
The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society. The department supports a culture of leadership, learning and renewal in all workplaces with opportunities for career development and advancement.
About the Division
The School Provision and Establishment Division leads strategic oversight of programs and services that have a strong interface between the Schools and Regional Services Group and the Victorian School Building Authority. The division's key functions include planning to meet Victoria's growing student population, end-to-end support for establishing new schools, and developing equitable enrolment policies.
About the Role
The Executive Assistant provides high-level administrative support for the Executive Director and the wider division, such as high-level diary and email management, coordination and business support services, and maintaining stakeholder relationships, record keeping and coordination of briefings, correspondence and other ad hoc information requests.
The position provides a lead role in coordinating the division's functions and business activities the division's executive and management team. The role requires discretion to maintain confidentiality and positive working relationships.Attributes
The successful candidate will have excellent interpersonal skills, including the capacity to manage relationships with a wide range of internal and external stakeholders. They will also be highly motivated, organized and possess a high level of attention to detail.
Further Information
For more details regarding this position please see attached position description for the capabilities to address in application.
The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page
Applicants requiring adjustments can contact the nominated contact person.
Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.
For further information pertaining to the role, please contact James Fletcher, Executive Director via (03) 7022 1362 or james.fletcher@education.vic.gov.au.
Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.
Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.
Applications close 11:5+pm on Wednesday 1+ March 2026.
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant position is now open for candidates interested in the Operations Executive Jobs sector. This role in Melbourne offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Operations Executive Jobs is a plus.
