Job Description
You’ll partner with Kim, Chris and Gamu to keep everything on track—from coordinating multi‑site meetings to driving between clinics for on‑the‑ground support. This role demands exceptional planning skills, clear communication and the flexibility to travel across Melbourne’s north‑east corridor.
Key Responsibilities
Diary & Logistics Management
Maintain complex calendars for executives
Organise site visits and travel between clinics (vehicle provided or mileage reimbursement)
Cross‑Site Coordination
Liaise with clinic managers to schedule audits, training sessions and project roll‑outs
Track progress on operational initiatives and flag any delays
Communication & Documentation
Draft and proofread reports, meeting briefs, emails and presentations
Prepare minutes and action‑item follow‑ups for state‑wide meetings
Event & Project Support
Coordinate state‑level workshops, town halls and training events
Assist with roll‑out of new technology
Administrative & Ad‑hoc Tasks
Manage filing systems (digital & paper) and update standard operating procedures
Pull data for budget reviews, vendor quotes or strategic analyses
Personal Assistance
Coordinate personal appointments and family calendars for executives (e.g. medical, household)
Book travel and accommodation for personal or family trips
Handle household‑related tasks such as arranging repairs, paying bills or ordering gifts
Assist with personal event planning (e.g. birthdays, anniversaries, team celebrations)
Qualifications & Experience
2 years’ experience supporting senior executives or an operations team
Proven ability to manage competing priorities with impeccable attention to detail
Advanced skills in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Excellent written and verbal communication
Demonstrated discretion handling confidential information
Skills & Attributes
Highly organised, resourceful and solution‑focused
A great communicator - keeping Kim, Chris and Gamu updated.
Calm under pressure with a “get it done” mindset
Strong interpersonal skills and professional presence
Full Australian driver’s licence and comfortable driving between multiple sites
Additional Requirements
Flexibility for occasional early starts or after‑hours events
Own reliable vehicle preferred (mileage reimbursed)
Comfortable working in a dynamic, fast‑paced healthcare environment
What We Offer
Competitive salary with flexible salary‑packaging options
Collaborative culture with ongoing professional development
Opportunity to play a key role in state‑wide clinic growth and innovation
To Apply:
Send your resume and a brief cover letter outlining your experience to [email protected] by Friday, + May 2026!
Job Types: Part-time, Casual
Pay: From $34.00 per hour
Schedule:
8 hour shift
Work Authorisation:
Australia (Required)
Work Location: In person
Key Responsibilities
Diary & Logistics Management
Maintain complex calendars for executives
Organise site visits and travel between clinics (vehicle provided or mileage reimbursement)
Cross‑Site Coordination
Liaise with clinic managers to schedule audits, training sessions and project roll‑outs
Track progress on operational initiatives and flag any delays
Communication & Documentation
Draft and proofread reports, meeting briefs, emails and presentations
Prepare minutes and action‑item follow‑ups for state‑wide meetings
Event & Project Support
Coordinate state‑level workshops, town halls and training events
Assist with roll‑out of new technology
Administrative & Ad‑hoc Tasks
Manage filing systems (digital & paper) and update standard operating procedures
Pull data for budget reviews, vendor quotes or strategic analyses
Personal Assistance
Coordinate personal appointments and family calendars for executives (e.g. medical, household)
Book travel and accommodation for personal or family trips
Handle household‑related tasks such as arranging repairs, paying bills or ordering gifts
Assist with personal event planning (e.g. birthdays, anniversaries, team celebrations)
Qualifications & Experience
2 years’ experience supporting senior executives or an operations team
Proven ability to manage competing priorities with impeccable attention to detail
Advanced skills in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Excellent written and verbal communication
Demonstrated discretion handling confidential information
Skills & Attributes
Highly organised, resourceful and solution‑focused
A great communicator - keeping Kim, Chris and Gamu updated.
Calm under pressure with a “get it done” mindset
Strong interpersonal skills and professional presence
Full Australian driver’s licence and comfortable driving between multiple sites
Additional Requirements
Flexibility for occasional early starts or after‑hours events
Own reliable vehicle preferred (mileage reimbursed)
Comfortable working in a dynamic, fast‑paced healthcare environment
What We Offer
Competitive salary with flexible salary‑packaging options
Collaborative culture with ongoing professional development
Opportunity to play a key role in state‑wide clinic growth and innovation
To Apply:
Send your resume and a brief cover letter outlining your experience to [email protected] by Friday, + May 2026!
Job Types: Part-time, Casual
Pay: From $34.00 per hour
Schedule:
8 hour shift
Work Authorisation:
Australia (Required)
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant position is now open for candidates interested in the Operations Executive Jobs sector. This role in Diamond Creek offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Operations Executive Jobs is a plus.
