Executive Assistant

The Executive Assistant will play a key enabling role in ensuring smooth coordination across teams, supporting the senior management with strategic and operational responsibilities. This role demands high ownership, attention to detail, cross-functional collaboration, and the ability to manage multiple deliverables in a fast-paced, stakeholder-heavy environment.

Key Responsibilities:

1. Team Coordination & Task Management

· Follow up with internal teams on deliverables and KRAs.

· Track progress, maintain checklists, and ensure accountability on assigned tasks.

· Handle MIS updates and support task tracking systems.

· Support the overall operations and ensure timely closure of action points.

2. Calendar, Meetings & Travel Management

· Schedule and coordinate meetings, internal reviews, and external stakeholder calls.

· Manage travel itineraries, logistics, and accommodations.

· Prepare and circulate minutes of meetings and follow-up on pending actions.

3. Event & Project Execution

· Assist in coordinating and executing IAMAI events, roundtables, and conferences.

· Coordinate across internal teams and vendors for smooth event delivery.

· Support in post-event documentation such as press releases and reporting.

· Maintain and manage event databases and logistics trackers.

4. Strategic Projects & Research

· Assist in ongoing research initiatives and policy-linked projects.

· Liaise with knowledge partners, members, and stakeholders for required inputs.

· Contribute to drafting internal notes, reports, and communication material as needed.

5. Stakeholder & Communication Support

· Be the first point of coordination for external vendors, member organizations, and partners.

· Maintain confidentiality in scheduling and communications.

· Draft professional communications and follow up for updates as required.

· Ensure smooth coordination & communication with Internal & external Stakeholders.

6. Operational Excellence & Admin Coordination

· Provide administrative support to the reporting manager and department.

· Manage expense reports, documentation, and internal filing systems.

· Ensure compliance with internal processes related to procurement, budgeting, and reimbursements.

7. Flexibility & Ownership

· Be open to extended working hours during critical project timelines or events.

· Display initiative, responsibility, and commitment to team goals.

Required Skills and Competencies:

· Strong organizational and multitasking abilities

· Excellent communication skills – verbal and written

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace

· Ability to work with cross-functional teams and external stakeholders

· High level of professionalism and discretion

· Exposure to Fintech, research projects, wealth management, insurance is a plus

Qualifications:

· Graduate/Postgraduate in B. Com/ M.com, Communications, Public Policy, or related fields

· Minimum 3 years of relevant experience, preferably in a fast-paced or stakeholder-heavy organization (associations, consulting firms, research agencies, or corporates)

Job Type: Full-time

Pay: From ₹600,000.00 per year

Benefits:

Provident Fund
Experience:

advocacy/committee/policy: 3 years (Required)
Language:

English (Preferred)
Location:

Vikhroli, Mumbai, Maharashtra (Preferred)
Work Location: In person