Job Description
Position Details
Position Information
Job Type Non-Faculty
Position Title Executive Assistant
Position Number N00059
Department Public Health Science Office
Location Morehouse College - Atlanta, GA
Position Summary
The Executive Assistant provides high-level administrative, organizational, and strategic support to senior leadership in Public Health Sciences Institute (PHSI). This role requires discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant serves as a key liaison between the executive, internal teams, and external stakeholders, ensuring efficient operations, clear communication, and timely execution of priorities.
Required Qualifications
Minimum of 3–5 years of experience providing executive-level or senior administrative support
Demonstrated experience supporting senior leadership in a complex organization
Experience handling confidential and sensitive information
Preferred: experience in higher education, nonprofit, or public-sector environments
Preferred Qualifications
Bachelor’s degree preferred
Preferred Education/Experience
Required Knowledge, Skills, and Abilities
Strong organizational, time-management, and multitasking skills
Excellent written and verbal communication skills
High level of professionalism, discretion, and confidentiality
Ability to anticipate needs and proactively resolve issues
Strong attention to detail and accuracy
Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and/or Google Workspace
Ability to work independently and collaboratively with diverse teams
Comfortable managing competing priorities in a deadline-driven environment
Strong interpersonal skills and customer-service orientation
Physical Demands
Essential Duties/Responsibilities
Essential Duties/Responsiblities
Serve as the primary administrative liaison with internal departments and external vendors, including Purchasing, Business Office, Information Technology, Facilities/Physical Plant, Records and Registration, travel agencies, hotels, restaurants, and office suppliers, to coordinate services, obtain quotes, initiate vendor setup, and resolve operational needs.
Coordinate domestic travel and logistics for staff and students, including transportation, lodging, and reimbursements, and manage room scheduling, facilities access, and catering for departmental meetings, events, conferences, and programs involving campus and external visitors.
Manage procurement and requisition processes for supplies, equipment, travel, and services; track purchase orders; reconcile invoices; process budget transfers; and maintain accurate financial records across multiple program budgets using Excel and institutional systems such as Banner.
Create, maintain, and safeguard comprehensive electronic and physical filing systems, including student records, contracts, grant proposals, award notifications, budget documentation, surveys, correspondence, and compliance materials, ensuring confidentiality and adherence to institutional and federal guidelines.
Oversee front-office operations by maintaining a professional and welcoming environment; greet and assist students, faculty, staff, and visitors; answer and route incoming calls; and respond to general inquiries with professionalism and discretion.
Maintain office operations by monitoring inventory, ordering supplies, managing equipment tracking, and ensuring proper documentation of assets purchased with institutional or grant funds.
Support departmental communications by drafting correspondence, agendas, minutes, reports, presentations, and other materials; maintaining departmental webpages and online presence; and assisting staff with updates and digital tools as needed.
Coordinate and support projects, meetings, trainings, workshops, and events by preparing materials, tracking action items, compiling data from multiple sources, and documenting outcomes and compliance requirements.
Supervise and support work-study and student employees, including scheduling, task assignments, timesheet processing, and preparation of required reports.
Manage and monitor online systems used for program operations and reporting, including GivePulse and Bonner/Weber, to track student participation, community engagement, and service hours.
Participate in meetings and trainings as required to support departmental operations, record minutes, and ensure effective communication and follow-through on assigned responsibilities.
Percentage Of Time
Posting Detail Information
Posting Number S1338P
Number of Vacancies 1
Job Open Date 02/03/2026
Job Close Date
Open Until Filled No
Special Instructions Summary
EEO Statement Summary
Morehouse College is an equal opportunity employer. No employee or applicant will be discriminated against in any condition of employment because of race, color, national origin, sex, religion, age, disability, veteran status, or any other status protected by law.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Resume
Optional Documents
Position Information
Job Type Non-Faculty
Position Title Executive Assistant
Position Number N00059
Department Public Health Science Office
Location Morehouse College - Atlanta, GA
Position Summary
The Executive Assistant provides high-level administrative, organizational, and strategic support to senior leadership in Public Health Sciences Institute (PHSI). This role requires discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant serves as a key liaison between the executive, internal teams, and external stakeholders, ensuring efficient operations, clear communication, and timely execution of priorities.
Required Qualifications
Minimum of 3–5 years of experience providing executive-level or senior administrative support
Demonstrated experience supporting senior leadership in a complex organization
Experience handling confidential and sensitive information
Preferred: experience in higher education, nonprofit, or public-sector environments
Preferred Qualifications
Bachelor’s degree preferred
Preferred Education/Experience
Required Knowledge, Skills, and Abilities
Strong organizational, time-management, and multitasking skills
Excellent written and verbal communication skills
High level of professionalism, discretion, and confidentiality
Ability to anticipate needs and proactively resolve issues
Strong attention to detail and accuracy
Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and/or Google Workspace
Ability to work independently and collaboratively with diverse teams
Comfortable managing competing priorities in a deadline-driven environment
Strong interpersonal skills and customer-service orientation
Physical Demands
Essential Duties/Responsibilities
Essential Duties/Responsiblities
Serve as the primary administrative liaison with internal departments and external vendors, including Purchasing, Business Office, Information Technology, Facilities/Physical Plant, Records and Registration, travel agencies, hotels, restaurants, and office suppliers, to coordinate services, obtain quotes, initiate vendor setup, and resolve operational needs.
Coordinate domestic travel and logistics for staff and students, including transportation, lodging, and reimbursements, and manage room scheduling, facilities access, and catering for departmental meetings, events, conferences, and programs involving campus and external visitors.
Manage procurement and requisition processes for supplies, equipment, travel, and services; track purchase orders; reconcile invoices; process budget transfers; and maintain accurate financial records across multiple program budgets using Excel and institutional systems such as Banner.
Create, maintain, and safeguard comprehensive electronic and physical filing systems, including student records, contracts, grant proposals, award notifications, budget documentation, surveys, correspondence, and compliance materials, ensuring confidentiality and adherence to institutional and federal guidelines.
Oversee front-office operations by maintaining a professional and welcoming environment; greet and assist students, faculty, staff, and visitors; answer and route incoming calls; and respond to general inquiries with professionalism and discretion.
Maintain office operations by monitoring inventory, ordering supplies, managing equipment tracking, and ensuring proper documentation of assets purchased with institutional or grant funds.
Support departmental communications by drafting correspondence, agendas, minutes, reports, presentations, and other materials; maintaining departmental webpages and online presence; and assisting staff with updates and digital tools as needed.
Coordinate and support projects, meetings, trainings, workshops, and events by preparing materials, tracking action items, compiling data from multiple sources, and documenting outcomes and compliance requirements.
Supervise and support work-study and student employees, including scheduling, task assignments, timesheet processing, and preparation of required reports.
Manage and monitor online systems used for program operations and reporting, including GivePulse and Bonner/Weber, to track student participation, community engagement, and service hours.
Participate in meetings and trainings as required to support departmental operations, record minutes, and ensure effective communication and follow-through on assigned responsibilities.
Percentage Of Time
Posting Detail Information
Posting Number S1338P
Number of Vacancies 1
Job Open Date 02/03/2026
Job Close Date
Open Until Filled No
Special Instructions Summary
EEO Statement Summary
Morehouse College is an equal opportunity employer. No employee or applicant will be discriminated against in any condition of employment because of race, color, national origin, sex, religion, age, disability, veteran status, or any other status protected by law.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Resume
Optional Documents
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant position is now open for candidates interested in the Operations Executive Jobs sector. This role in Atlanta offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Operations Executive Jobs is a plus.
