Job Description
locations
Australia - Sydney
time type
Full time
posted on
Posted Today
job requisition id
R6608
Greenhill & Co. Australia, part of Mizuho Americas, is focused on providing financial advice on significant mergers, acquisitions, restructurings, financings and capital raising to corporations, partnerships, institutions and governments.
Summary: Provide administrative support to Managing Director(s) and members of the team
Responsibilities
Manage complex calendar(s) via Outlook
Schedule meetings and coordinate details such as catering needs, guest meet and greet, meeting rooms and video connectivity if applicable
Coordinate domestic and international travel arrangements including flights, hotels and ground transportation
Process, submit and maintain business expenses while following strict adherence to policies. Follow up with appropriate areas for receipts and reimbursement status
Function as a gatekeeper. Answer phone lines, screen calls and deliver detailed messages
Participate in business unit projects as assigned by management including HR, Recruitment and Event Planning
Partner, collaborate and coordinate with administrative team; provide back up as needed
Oversee general office needs such as ordering supplies, mail distribution and maintaining meeting rooms and kitchens
Revise, print and bind PowerPoint presentations
Requirements
Minimum of 5 years of experience within legal or financial services a plus
Familiarity with Concur, prior experiences with managing travel and expenses
Microsoft Word, Excel, Outlook proficiency
Exceptional interpersonal and written / verbal communication skills
Positive, consistent professional attitude. Works well under pressure
Ability to multitask, prioritise, and respond timely in a dynamic environment
Attentive to details, extremely organised
Adapts well to change, keen sense of urgency, eager to assist with duties and take initiative when called upon on last minute’s notice
Team player – willingness to assist others and collaborate with bankers, IT, HR etc.
Mizuho | Greenhill may expect additional assignments, duties or responsibilities of this position. Job description is subject to change at manager’s discretion.
Salary offers are based on a wide range of factors including relevant skills, training, experience and education. In addition to salary, successful candidates are eligible to receive a discretionary bonus.
Greenhill & Co., Inc., part of Mizuho Americas, is focused on providing financial advice on significant mergers, acquisitions, restructurings, financings and capital raising to corporations, partnerships, institutions and governments globally. It acts on behalf of clients throughout the world from its offices in the Americas, EMEA, and APAC.
About Us
Why Mizuho
Mizuho is in growth mode as we are climbing the league tables, disrupting the status quo, and attracting top talent. Positions are available across our corporate functions, and on our corporate and investment banking, capital markets, advisory, research, sales & trading, derivatives, and financing teams.
We are looking for candidates who want to contribute to our entrepreneurial culture where people at all levels are inspired to share ideas. Our creativity sets us apart, and our perseverance drives results in creating bespoke, client-focused solutions.
If you are interested in advancing your career working for a firm with a growth mindset and the resources of a global financial services team, we would like to hear from you.
Australia - Sydney
time type
Full time
posted on
Posted Today
job requisition id
R6608
Greenhill & Co. Australia, part of Mizuho Americas, is focused on providing financial advice on significant mergers, acquisitions, restructurings, financings and capital raising to corporations, partnerships, institutions and governments.
Summary: Provide administrative support to Managing Director(s) and members of the team
Responsibilities
Manage complex calendar(s) via Outlook
Schedule meetings and coordinate details such as catering needs, guest meet and greet, meeting rooms and video connectivity if applicable
Coordinate domestic and international travel arrangements including flights, hotels and ground transportation
Process, submit and maintain business expenses while following strict adherence to policies. Follow up with appropriate areas for receipts and reimbursement status
Function as a gatekeeper. Answer phone lines, screen calls and deliver detailed messages
Participate in business unit projects as assigned by management including HR, Recruitment and Event Planning
Partner, collaborate and coordinate with administrative team; provide back up as needed
Oversee general office needs such as ordering supplies, mail distribution and maintaining meeting rooms and kitchens
Revise, print and bind PowerPoint presentations
Requirements
Minimum of 5 years of experience within legal or financial services a plus
Familiarity with Concur, prior experiences with managing travel and expenses
Microsoft Word, Excel, Outlook proficiency
Exceptional interpersonal and written / verbal communication skills
Positive, consistent professional attitude. Works well under pressure
Ability to multitask, prioritise, and respond timely in a dynamic environment
Attentive to details, extremely organised
Adapts well to change, keen sense of urgency, eager to assist with duties and take initiative when called upon on last minute’s notice
Team player – willingness to assist others and collaborate with bankers, IT, HR etc.
Mizuho | Greenhill may expect additional assignments, duties or responsibilities of this position. Job description is subject to change at manager’s discretion.
Salary offers are based on a wide range of factors including relevant skills, training, experience and education. In addition to salary, successful candidates are eligible to receive a discretionary bonus.
Greenhill & Co., Inc., part of Mizuho Americas, is focused on providing financial advice on significant mergers, acquisitions, restructurings, financings and capital raising to corporations, partnerships, institutions and governments globally. It acts on behalf of clients throughout the world from its offices in the Americas, EMEA, and APAC.
About Us
Why Mizuho
Mizuho is in growth mode as we are climbing the league tables, disrupting the status quo, and attracting top talent. Positions are available across our corporate functions, and on our corporate and investment banking, capital markets, advisory, research, sales & trading, derivatives, and financing teams.
We are looking for candidates who want to contribute to our entrepreneurial culture where people at all levels are inspired to share ideas. Our creativity sets us apart, and our perseverance drives results in creating bespoke, client-focused solutions.
If you are interested in advancing your career working for a firm with a growth mindset and the resources of a global financial services team, we would like to hear from you.
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant - Australia position is now open for candidates interested in the Operations Executive Jobs sector. This role in Sydney offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Operations Executive Jobs is a plus.