Job Description
Executive Assistant
Where Greatness Grows
The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.
As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.
We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.
Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.
Location: Mississauga, ON
Reports to: Senior Vice President & District Manager
The Executive Assistant will provide high-level executive support and be the primary point of contact on all matters related to the Senior Vice President’s office. This role is critical in supporting business operations, coordinating administrative tasks, and fostering a culture of professionalism and excellence.
What You Will Be Working On:
Leadership & Collaboration
Support a culture of integrity and the highest ethical standards.
Handle confidential and sensitive information with discretion and care.
Collaborate with the SVP’s direct reports and other team members to ensure seamless support of the Operations Group.
Executive & Administrative Support
Anticipate and proactively address the SVP’s daily and future needs.
Manage the SVP’s calendar, acting as a gatekeeper to optimize scheduling and time allocation.
Oversee front desk operations, including managing the office receptionist, providing desk coverage when needed, and responding to general reception inquiries.
Screen calls, emails, and messages; route correspondence and respond to inquiries.
Draft confidential and professional communications, including reports, memos, and meeting materials.
Coordinate and manage domestic travel arrangements (airfare, hotels, car rentals).
Prepare and submit accurate and timely expense reports.
Monitor and manage meeting requests, calendars, and materials.
Organize internal and external meetings, including logistics such as room bookings, catering, and document prep.
Plan and execute office events (e.g., employee recognition, birthdays, engagement activities).
Provide additional administrative support across the Operations Group as needed.
Take on other special projects assigned by the SVP.
What We Are Looking For:
Experience:
10–15 years of experience supporting senior executives in a corporate environment.
Previous experience in the construction industry is considered an asset.
Skills & Attributes:
Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Visio).
Exceptional professionalism, discretion, and confidentiality.
Excellent written and verbal communication skills.
Highly organized with strong attention to detail.
Proactive mindset and strong follow-through skills.
Ability to manage shifting priorities and tight deadlines in a fast-paced environment.
Positive attitude with strong interpersonal skills and the ability to build relationships across all levels.
Flexibility to accommodate meetings across time zones or outside standard business hours.
Strong critical thinking and problem-solving skills.
We Put Safety First
A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.
We Lead With Honesty
We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.
We Are Stronger Together
Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.
We Are Driven To Do Great Work
We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.
We Create Opportunity
Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.
Bird is committed to diversity, equity, and inclusion (DE&I). This is a core part of our culture and guides our actions and strategic priorities. We strive to create an inclusive environment where every employee can thrive and share their unique perspectives and talents. Our ongoing commitments focus on addressing inequities and promoting a better understanding of diversity to build an inclusive and fair culture. We recognize that diverse teams are more knowledgeable, perform better, and achieve greater success. As such, we are dedicated to building a workforce that reflects the diversity of the communities we serve and creating opportunities for all employees to grow and succeed.
Where Greatness Grows
The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.
As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.
We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.
Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.
Location: Mississauga, ON
Reports to: Senior Vice President & District Manager
The Executive Assistant will provide high-level executive support and be the primary point of contact on all matters related to the Senior Vice President’s office. This role is critical in supporting business operations, coordinating administrative tasks, and fostering a culture of professionalism and excellence.
What You Will Be Working On:
Leadership & Collaboration
Support a culture of integrity and the highest ethical standards.
Handle confidential and sensitive information with discretion and care.
Collaborate with the SVP’s direct reports and other team members to ensure seamless support of the Operations Group.
Executive & Administrative Support
Anticipate and proactively address the SVP’s daily and future needs.
Manage the SVP’s calendar, acting as a gatekeeper to optimize scheduling and time allocation.
Oversee front desk operations, including managing the office receptionist, providing desk coverage when needed, and responding to general reception inquiries.
Screen calls, emails, and messages; route correspondence and respond to inquiries.
Draft confidential and professional communications, including reports, memos, and meeting materials.
Coordinate and manage domestic travel arrangements (airfare, hotels, car rentals).
Prepare and submit accurate and timely expense reports.
Monitor and manage meeting requests, calendars, and materials.
Organize internal and external meetings, including logistics such as room bookings, catering, and document prep.
Plan and execute office events (e.g., employee recognition, birthdays, engagement activities).
Provide additional administrative support across the Operations Group as needed.
Take on other special projects assigned by the SVP.
What We Are Looking For:
Experience:
10–15 years of experience supporting senior executives in a corporate environment.
Previous experience in the construction industry is considered an asset.
Skills & Attributes:
Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Visio).
Exceptional professionalism, discretion, and confidentiality.
Excellent written and verbal communication skills.
Highly organized with strong attention to detail.
Proactive mindset and strong follow-through skills.
Ability to manage shifting priorities and tight deadlines in a fast-paced environment.
Positive attitude with strong interpersonal skills and the ability to build relationships across all levels.
Flexibility to accommodate meetings across time zones or outside standard business hours.
Strong critical thinking and problem-solving skills.
We Put Safety First
A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.
We Lead With Honesty
We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.
We Are Stronger Together
Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.
We Are Driven To Do Great Work
We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.
We Create Opportunity
Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.
Bird is committed to diversity, equity, and inclusion (DE&I). This is a core part of our culture and guides our actions and strategic priorities. We strive to create an inclusive environment where every employee can thrive and share their unique perspectives and talents. Our ongoing commitments focus on addressing inequities and promoting a better understanding of diversity to build an inclusive and fair culture. We recognize that diverse teams are more knowledgeable, perform better, and achieve greater success. As such, we are dedicated to building a workforce that reflects the diversity of the communities we serve and creating opportunities for all employees to grow and succeed.
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant position is now open for candidates interested in the Operations Executive Jobs sector. This role in Mississauga offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Operations Executive Jobs is a plus.