Job Description
Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.
Reporting to the Senior Vice President, Retail Credit Risk Canada, the Executive Assistant will contribute to the overall success of the department by ensuring administrative tasks are executed in an expeditious and professional manner supporting the team’s business strategies and objectives.
Is this role right for you? In this role, you will:
Provide high quality administrative support for one or more executives, requiring discretion, confidentiality, attention to detail, and knowledge of the organization's operations, procedures, and people.
Support Executives in the day-to-day management of schedules by:
Arranging and scheduling meetings
Ensuring meetings are prioritized appropriately
Anticipating scheduling conflicts and providing solutions
Monitor, review, and obtain executive approval for standard expenditures to ensure the activities of the departments are conducted within established budgets. Prepare and submit expense reports, in line with Expense Policies.
Coordinate and book travel for Executives as needed. Make travel arrangements (flights, hotels, and transportation) and coordinate schedules during travel.
Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases. Perform tasks using independent judgment and discretion; e.g , preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
Complete all duties in a timely and professional manner, proactively communicating with Executives and stakeholders.
Be an approachable presence in the department, assisting department members as needed, contributing to the overall success of the department.
Do you have the skills that will enable you to succeed? We’d love to work with you if you have:
Experience providing administrative support to Executives and working with senior levels of management
High level of discretion required when dealing with confidential matters
Sound knowledge of business/bank terminology and departmental procedures
Strong computer skills and knowledge of Microsoft Office programs (Outlook, Teams, Word, PowerPoint, Excel) and Adobe Acrobat
Strong communication and interpersonal skills
Strong time management and organization skills, high level of attention to detail
What’s in it for you?
An inclusive & collaborative working environment that encourages creativity, curiosity, and celebrates success!
We offer a competitive rewards package: Performance bonus, Employee Share Ownership Program, and Pension Plan Matching, Health Benefits from day one!
Your career matters! You will have access to career development and progression opportunities.
Location(s): Canada : Ontario : Toronto
Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.
At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.
Reporting to the Senior Vice President, Retail Credit Risk Canada, the Executive Assistant will contribute to the overall success of the department by ensuring administrative tasks are executed in an expeditious and professional manner supporting the team’s business strategies and objectives.
Is this role right for you? In this role, you will:
Provide high quality administrative support for one or more executives, requiring discretion, confidentiality, attention to detail, and knowledge of the organization's operations, procedures, and people.
Support Executives in the day-to-day management of schedules by:
Arranging and scheduling meetings
Ensuring meetings are prioritized appropriately
Anticipating scheduling conflicts and providing solutions
Monitor, review, and obtain executive approval for standard expenditures to ensure the activities of the departments are conducted within established budgets. Prepare and submit expense reports, in line with Expense Policies.
Coordinate and book travel for Executives as needed. Make travel arrangements (flights, hotels, and transportation) and coordinate schedules during travel.
Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases. Perform tasks using independent judgment and discretion; e.g , preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
Complete all duties in a timely and professional manner, proactively communicating with Executives and stakeholders.
Be an approachable presence in the department, assisting department members as needed, contributing to the overall success of the department.
Do you have the skills that will enable you to succeed? We’d love to work with you if you have:
Experience providing administrative support to Executives and working with senior levels of management
High level of discretion required when dealing with confidential matters
Sound knowledge of business/bank terminology and departmental procedures
Strong computer skills and knowledge of Microsoft Office programs (Outlook, Teams, Word, PowerPoint, Excel) and Adobe Acrobat
Strong communication and interpersonal skills
Strong time management and organization skills, high level of attention to detail
What’s in it for you?
An inclusive & collaborative working environment that encourages creativity, curiosity, and celebrates success!
We offer a competitive rewards package: Performance bonus, Employee Share Ownership Program, and Pension Plan Matching, Health Benefits from day one!
Your career matters! You will have access to career development and progression opportunities.
Location(s): Canada : Ontario : Toronto
Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.
At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant, Retail Credit Risk Canada position is now open for candidates interested in the Operations Executive Jobs sector. This role in Toronto offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Operations Executive Jobs is a plus.
