Job Description
Fueling Brains is a growing, Ed- Tech organization poised to change the narrative of Early Childhood Education.
We are looking for individuals who are passionate about transforming the world of early childhood education through a holistic, whole-brain approach to the development of young children. Children impacted by our program will grow into well-rounded, well-regulated, and joyful adults who serve their community and shape the future. We bring together the best of educational science technology, and childcare expertise to unveil the child's infinite potential.
We looking to hire Executive Assistant to support the Director, Human Resources providing technical and administrative support related to a variety of Human resources duties.
Assignments may include compiling and analyzing data, coordinating multiple concurrent activities, and interacting with individuals and groups at most levels in the organization.
Distinguishing Functions: Provide confidential technical and administrative support to the Director of Human Resources and establish significant knowledge of district-wide and Human Resources related policies, procedures and practices in addition to well-developed clerical skills.
Typical duties and responsibilities will include, but will not necessarily be limited to, the following:
1. Assist the Director, Human Resources with a variety of responsibilities and special projects
2. Maintains calendar for the Director, schedules meetings as needed
3. Performs internal and external office communication: email, voicemail and miscellaneous written correspondence (to include general clerical responsibilities)
4. Greets and assists staff by telephone, in a courteous, professional, and friendly manner
5. Screens and routes incoming telephone calls
6. Files, makes copies, makes room reservations and other general clerical tasks
7. Receives, sorts and distributes office mail
8. Organizes and maintains the Human Resources filing system; ensures accuracy and completeness of confidential personnel files and employee records; and files and retrieved documents
+. Reviews, edits and formats draft and finalized materials ensuring completeness, accuracy, compliance with policies and procedure and appropriate English usage including grammar, punctuation and spelling
10. Prepares a variety of correspondence and departmental forms
11. Maintains employee confidence and protects operations by keeping Human Resource information confidential
12. Maintain/update various department/district database tools (applications, certification, contracts, employee appraisal, etc.)
13. Gather and merge data to complete annual local, state and federal reports
14. Facilitate new employee activation process
15. Manage, organize and report data related to administrative leave
16. Collaborate with district Finance Department on issues related to payroll, benefits, employee leave and department budget
17. Schedule, plan and coordinate special events for the Human Resources Department (recruitment, new teacher orientation, training, negotiations and committee meetings)
18. Coordinate student teacher placements
1+. Manage district-wide substitute teacher employee files and licensure
20. Maintain department webpage and complete weekly staffing updates
21. Data collection, processing and retrieval: maintain current records for new applicants and position vacancies use database inquiries to generate relevant statistical information coordinate district substitute teacher program generate district enrollment reports (monthly)
22. Other duties as assigned
Requirements:
• A Master's degree in computer science, information systems, HR management, business administration, or similar.
• 5-6 years of experience as an HRIS Manager in a Multi dynamic organization.
• Exceptional ability to gather and interpret data, as well as improve HRIS processes.
• Ability to collaborate, provide technical support, and train staff.
• Extensive experience in analyzing HRIS and HR performance metrics.
• Advanced proficiency in database management and security, as well as running SQL queries.
• Proficiency in HRM software, such as BambooHR, Asana, , Google suit.
• Well versed in Google Excel is mandatory.
• Experience in documenting processes, as well as performing diagnostic tests and audits.
• Ability to keep up with technical innovation and trends in HRIS Analysis.
• Exceptional interpersonal and communication skills.
• Should be able to work in night hours starting from 7:30pm to 3:30am India time
• Should have proper home office with reliable internet and laptop.
Fueling Brains is an equal-opportunity workplace, and we are committed to building and fostering an environment where our employees feel included, valued, and heard. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities.
We thank all those applicants who have applied; however, only those selected for an interview will be contacted
We are looking for individuals who are passionate about transforming the world of early childhood education through a holistic, whole-brain approach to the development of young children. Children impacted by our program will grow into well-rounded, well-regulated, and joyful adults who serve their community and shape the future. We bring together the best of educational science technology, and childcare expertise to unveil the child's infinite potential.
We looking to hire Executive Assistant to support the Director, Human Resources providing technical and administrative support related to a variety of Human resources duties.
Assignments may include compiling and analyzing data, coordinating multiple concurrent activities, and interacting with individuals and groups at most levels in the organization.
Distinguishing Functions: Provide confidential technical and administrative support to the Director of Human Resources and establish significant knowledge of district-wide and Human Resources related policies, procedures and practices in addition to well-developed clerical skills.
Typical duties and responsibilities will include, but will not necessarily be limited to, the following:
1. Assist the Director, Human Resources with a variety of responsibilities and special projects
2. Maintains calendar for the Director, schedules meetings as needed
3. Performs internal and external office communication: email, voicemail and miscellaneous written correspondence (to include general clerical responsibilities)
4. Greets and assists staff by telephone, in a courteous, professional, and friendly manner
5. Screens and routes incoming telephone calls
6. Files, makes copies, makes room reservations and other general clerical tasks
7. Receives, sorts and distributes office mail
8. Organizes and maintains the Human Resources filing system; ensures accuracy and completeness of confidential personnel files and employee records; and files and retrieved documents
+. Reviews, edits and formats draft and finalized materials ensuring completeness, accuracy, compliance with policies and procedure and appropriate English usage including grammar, punctuation and spelling
10. Prepares a variety of correspondence and departmental forms
11. Maintains employee confidence and protects operations by keeping Human Resource information confidential
12. Maintain/update various department/district database tools (applications, certification, contracts, employee appraisal, etc.)
13. Gather and merge data to complete annual local, state and federal reports
14. Facilitate new employee activation process
15. Manage, organize and report data related to administrative leave
16. Collaborate with district Finance Department on issues related to payroll, benefits, employee leave and department budget
17. Schedule, plan and coordinate special events for the Human Resources Department (recruitment, new teacher orientation, training, negotiations and committee meetings)
18. Coordinate student teacher placements
1+. Manage district-wide substitute teacher employee files and licensure
20. Maintain department webpage and complete weekly staffing updates
21. Data collection, processing and retrieval: maintain current records for new applicants and position vacancies use database inquiries to generate relevant statistical information coordinate district substitute teacher program generate district enrollment reports (monthly)
22. Other duties as assigned
Requirements:
• A Master's degree in computer science, information systems, HR management, business administration, or similar.
• 5-6 years of experience as an HRIS Manager in a Multi dynamic organization.
• Exceptional ability to gather and interpret data, as well as improve HRIS processes.
• Ability to collaborate, provide technical support, and train staff.
• Extensive experience in analyzing HRIS and HR performance metrics.
• Advanced proficiency in database management and security, as well as running SQL queries.
• Proficiency in HRM software, such as BambooHR, Asana, , Google suit.
• Well versed in Google Excel is mandatory.
• Experience in documenting processes, as well as performing diagnostic tests and audits.
• Ability to keep up with technical innovation and trends in HRIS Analysis.
• Exceptional interpersonal and communication skills.
• Should be able to work in night hours starting from 7:30pm to 3:30am India time
• Should have proper home office with reliable internet and laptop.
Fueling Brains is an equal-opportunity workplace, and we are committed to building and fostering an environment where our employees feel included, valued, and heard. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities.
We thank all those applicants who have applied; however, only those selected for an interview will be contacted
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant to Director| Human Resources position is now open for candidates interested in the Human Resource (HR) Jobs sector. This role in Mumbai offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Human Resource (HR) Jobs is a plus.