Job Description
Responsibilities
Executive & Director Support (Global)
• Act as a strategic partner to directors: anticipate needs, structure priorities, and translate loose requests into clear, executable actions.
• Manage diaries, schedules, inboxes, and travel logistics across multiple time zones, using automation and rules where possible.
• Handle correspondence, meeting preparation, follow-ups, and stakeholder coordination with professionalism and discretion.
• Track delegated actions across teams, chase progress, and provide clear status updates.
• Lead small projects end-to-end with minimal handholding (timelines, stakeholders, deliverables).
AI, Systems & Operations
• Use AI tools (e.g. Microsoft Copilot, ChatGPT, automation platforms) to:
• Conduct research and distil insights into concise briefing notes.
• Draft communications, presentations, reports, and internal documentation.
• Build and maintain efficient workflows and digital filing systems (SharePoint/OneDrive with structured metadata).
• Create and maintain templates, dashboards, trackers, and operational documents.
• Continuously identify opportunities to improve efficiency, automate tasks, and introduce forward-thinking solutions.
HR & Office Management – India Office
• Support HR and office operations for the India team, including:
• Assisting with recruitment coordination (job postings, CV screening, interview scheduling, candidate communication).
• Supporting onboarding and offboarding processes.
• Acting as a coordination point for office administration and basic people operations.
• Maintain clear documentation, trackers, and processes to support a growing remote and in-office team.
• Liaise between directors and the India office to ensure smooth communication and execution.
Communications & Brand Support
• Support social media research and execution (LinkedIn, Instagram, etc.).
• Assist with light content coordination, research, and scheduling where required.
Requirements
• 3+ years’ experience as a PA/EA supporting senior or executive leadership.
• Excellent written and verbal English; confident drafting polished emails, documents, decks, and communicating with stakeholders globally.
• Strong tech-forward mindset:
• Proficient in Microsoft 365, Microsoft Copilot, SharePoint/OneDrive (including metadata structuring).
• Comfortable with inbox/calendar automation and digital productivity tools.
• Demonstrated use of AI tools to enhance research, workflows, or communications.
• Highly organised, able to juggle multiple priorities with rigorous follow-through.
• Experience supporting research and execution, not just administration.
• Discreet, trustworthy, and comfortable working independently while keeping directors fully informed.
• Curious, hungry to learn, and motivated to grow beyond a traditional EA remit.
experience8
Executive & Director Support (Global)
• Act as a strategic partner to directors: anticipate needs, structure priorities, and translate loose requests into clear, executable actions.
• Manage diaries, schedules, inboxes, and travel logistics across multiple time zones, using automation and rules where possible.
• Handle correspondence, meeting preparation, follow-ups, and stakeholder coordination with professionalism and discretion.
• Track delegated actions across teams, chase progress, and provide clear status updates.
• Lead small projects end-to-end with minimal handholding (timelines, stakeholders, deliverables).
AI, Systems & Operations
• Use AI tools (e.g. Microsoft Copilot, ChatGPT, automation platforms) to:
• Conduct research and distil insights into concise briefing notes.
• Draft communications, presentations, reports, and internal documentation.
• Build and maintain efficient workflows and digital filing systems (SharePoint/OneDrive with structured metadata).
• Create and maintain templates, dashboards, trackers, and operational documents.
• Continuously identify opportunities to improve efficiency, automate tasks, and introduce forward-thinking solutions.
HR & Office Management – India Office
• Support HR and office operations for the India team, including:
• Assisting with recruitment coordination (job postings, CV screening, interview scheduling, candidate communication).
• Supporting onboarding and offboarding processes.
• Acting as a coordination point for office administration and basic people operations.
• Maintain clear documentation, trackers, and processes to support a growing remote and in-office team.
• Liaise between directors and the India office to ensure smooth communication and execution.
Communications & Brand Support
• Support social media research and execution (LinkedIn, Instagram, etc.).
• Assist with light content coordination, research, and scheduling where required.
Requirements
• 3+ years’ experience as a PA/EA supporting senior or executive leadership.
• Excellent written and verbal English; confident drafting polished emails, documents, decks, and communicating with stakeholders globally.
• Strong tech-forward mindset:
• Proficient in Microsoft 365, Microsoft Copilot, SharePoint/OneDrive (including metadata structuring).
• Comfortable with inbox/calendar automation and digital productivity tools.
• Demonstrated use of AI tools to enhance research, workflows, or communications.
• Highly organised, able to juggle multiple priorities with rigorous follow-through.
• Experience supporting research and execution, not just administration.
• Discreet, trustworthy, and comfortable working independently while keeping directors fully informed.
• Curious, hungry to learn, and motivated to grow beyond a traditional EA remit.
experience8
💡 Quick Summary
Seeking a career-building opportunity? The Executive personal assistant position is now open for candidates interested in the Office Assistant Jobs sector. This role in New Delhi offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
