Executive Secretary to Director

Answer phone calls in absence of directors if required

· Organize and schedule appointments as informed by directors

· Write and distribute email, correspondence memos, letters and forms

· Assist in the preparation of regularly scheduled reports

· Develop and maintain a filing system

· Update and maintain office policies and procedures

· Maintain security by following procedures and controlling access

· To make sure the office is clean and organised at any point of time.

· Liaise with executive and senior administrative assistants to handle requests and queries from directors

· Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.

· Manage Director’s travel arrangements (including visas/ accommodation).

· Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.

· Maintain Director’s office systems, including data management & filing.

· Maintain records of Director’s contacts.

· Screen calls, enquiries and requests, and deal with them when appropriate.

· Administration work as and when required

· Assist Director in researching and following up with action on matters which fall within the Director’s responsibility

· Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings.

· Meet and greet visitors at all levels of seniority.

· Any other duties as may reasonably be required by the Director.

· Working with the director to coordinate and supervise daily operations

· Ensuring compliance with regulations and internal policies

· Assist in budgeting and monitoring expenses

· Knowledge of relevant regulations and quality standards

· Aptitude in problem-solving

Job Type: Full-time

Salary: From ₹20,000.00 per month

Schedule:

Day shift

Ability to commute/relocate:

Navi Mumbai, Navi Mumbai - 400703, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

Education:

Bachelor's (Preferred)

Experience:

total work: 2 years (Preferred)