Job Description
Apply Rotation Number from ICEGATE on basis of IMO number.
Once we received Rotation number from ICEGATE need to apply VCN(VIA) number in
Once we received VCN(VIA) number from NLP system need to submit to terminal.
Once terminal update VCN(VIA) number need to followup with Vessel command for bert
Once we received ETA from Vessel Command(MASTER) need to inform terminal.
Followup with terminal for Vessel berthing on basis ETA given by Vessel Command (Ma
Once we get berthing confirmation from terminal.
Need to followup for Gate Opening & Closing details from terminal.
Once we get Gate Opening & Gate Closing details from terminal.
Need to inform Customer Service & partners.
Prior vessel berthing at NSA once vessel sailed from last port required berthing docs from
Docs which received fromm Master we mention details in DG Shipping & some docs for
Once we get confirmation from Navy/cost Guard we upload the Docs in N
Once the Harbour master appproved the berthing in NLP we informed to
Laising with terminal & Harbour Master for berthing purpose at NSA
Liase with Ranjit for (PCC) Income tax certificate for Port clearance.
Prepare Port clerance docs & forward to surveyor prior for vessel berthing
Prepare Sailing docs prior vessel sailing for Immigration Clerance.
Once we received Immigration Clerance from Immigration team.
Need to submit Immigration Clearnce to Vessel Command Master for Pilo
Prepare Sailing report once vessel sailed from NSA.
Vessel Registration in NLP SYSTEM (Presently working)
Need to followup with Vessel Command for required Docs
Need to Checked all Docs whether all Docs are Valid or not.
Once we received all Docs from Vessel Command(Master).
Need to upload Docs one by one.
Need to fill all proper details in Port Community system.
Once we fill all the details in Indian Port Community system(NLP)
Need to followup with Harbour Master to approved the Vessel Profile.
Once the Harbour Master approved the Vessel profile.
Need to update vessel in Terminal system.
Vessel Operation (Presently working)
Meet shift incharge to suggest crane positioning
Obtain approval from chief after making all necessary changes.
Monitor import discharge.
Prepare damage letter if any container damaged while discharging.
After VIA/ODC cutoff all additional units to be planned as stowage given
Monitor container loading to ensure loading as per planned stowage.
Contact customers/reefer technicians in case of any reefer malfunction.
Get endorsement on all documents required for immigration NOC.
Obtain immigration NOC from immigration office prior to vessel sailing.
Hand over immigration NOC to vessel master approximately an hour bef
Confirm all planned container on-board.
Confirm all unauthorized persons such as stevedores, checkers, foreman
Update POB & Sailing time to office staff so as to update in eBMS.
Reporting shift wise figures to Principal & management.
Sending inyard to partners and our CS twice daily from gate opening till Gate C
Gathering Loadlist from MLOs.
Merging all received loadlist and prepare plan summary to provide it to central p
Submit the loadlist to terminal along with TXT & Vermas.
Obtain ODC permission from terminal.
Clear Stoplist If any.
Distributed release and stoplist to all MLOs from whom we received loadlist.
Obtain VIA permission from terminal and send it to all concerns.
Prepare and send SLOTwise release to our partners.
Update all released/ planned units in eBMS
Update all necessary details such as agent address & special application numbe
Followup with terminal for releasing HOLD containers if any.
Provide loadlist , TXT & Vermas to terminal after VIA/ODC cutoff.
Obtain TBL manifest from MLOs who have Thru BL shipments planned on our v
Communicate with customers in case of any damage/malfunction found.
Upon vessel sailing send slotwise ONBOARD to partners
Preparing TDR prior vessel sailing of Principle (EBMS)
Send TDR to principal & loading confirmation to customers via eBMS.
Send the departure EDI to master and MILAHA CSPlanning.
Update TBL manifest in system and send manifest copy to POD.
Update ship performance report and send to principal.
Update NDX performance report and send to principal and our accounts team.
Correspondence with master/POD/Customers in case of any reefer malfunction
Sending inyard to partners and our CS twice daily from gate opening till Gate C
Gathering Loadlist from MLOs.
Merging all received loadlist and prepare plan summary to provide it to central p
Submit the loadlist to terminal along with TXT & Vermas.
Obtain ODC permission from terminal.
Clear Stoplist If any.
Distributed release and stoplist to all MLOs from whom we received loadlist.
Obtain VIA permission from terminal and send it to all concerns.
Prepare and send SLOTwise release to our partners.
Update all released/ planned units in eBMS
Update all necessary details such as agent address & special application numbe
Followup with terminal for releasing HOLD containers if any.
Provide loadlist , TXT & Vermas to terminal after VIA/ODC cutoff.
Obtain TBL manifest from MLOs who have Thru BL shipments planned on our v
Communicate with customers in case of any damage/malfunction found.
Upon vessel sailing send slotwise ONBOARD to partners
Preparing TDR prior vessel sailing of Principle (EBMS)
Send TDR to principal & loading confirmation to customers via eBMS.
Send the departure EDI to master and MILAHA CSPlanning.
Update TBL manifest in system and send manifest copy to POD.
Update ship performance report and send to principal.
Update NDX performance report and send to principal and our accounts team.
Correspondence with master/POD/Customers in case of any reefer malfunction
Updation of Form 11 into terminal’s system once received from ICD & local office.
Preparing of EAL & forwarding to VOA / Slot Operator
Obtain ODC permission from terminal. If required
Clearing export discrepancy / Stoplist if any.
Preparing & sending Release list to concern.
Obtaining VIA permission if any & forwarding to CS / Sales team.
Preparing & sending Final release to all concern. If any
Fetching TDR from Oasis & coordinating with CS if any issue regarding booking & vessel correctio
Forwarding TDR to POD office.
Preparing Estimate / Debit Note if any.
Attending queries regarding any issue i.e. estimate / customer query regarding invoice, assisting
Correspondence with VOA/POD/customer service in case of any reefer malfunction reported by
Updation of Form 11 into terminal’s system once received from ICD & local office.
Preparing of EAL & forwarding to VOA / Slot Operator
Obtain ODC permission from terminal. If required
Clearing export discrepancy / Stoplist if any.
Preparing & sending Release list to concern.
Obtaining VIA permission if any & forwarding to CS / Sales team.
Preparing & sending Final release to all concern. If any
Fetching TDR from Oasis & coordinating with CS if any issue regarding booking & vessel correctio
Forwarding TDR to POD office.
Preparing Estimate / Debit Note if any.
Attending queries regarding any issue i.e. estimate / customer query regarding invoice, assisting
Correspondence with VOA/POD/customer service in case of any reefer malfunction reported
Once we received Rotation number from ICEGATE need to apply VCN(VIA) number in
Once we received VCN(VIA) number from NLP system need to submit to terminal.
Once terminal update VCN(VIA) number need to followup with Vessel command for bert
Once we received ETA from Vessel Command(MASTER) need to inform terminal.
Followup with terminal for Vessel berthing on basis ETA given by Vessel Command (Ma
Once we get berthing confirmation from terminal.
Need to followup for Gate Opening & Closing details from terminal.
Once we get Gate Opening & Gate Closing details from terminal.
Need to inform Customer Service & partners.
Prior vessel berthing at NSA once vessel sailed from last port required berthing docs from
Docs which received fromm Master we mention details in DG Shipping & some docs for
Once we get confirmation from Navy/cost Guard we upload the Docs in N
Once the Harbour master appproved the berthing in NLP we informed to
Laising with terminal & Harbour Master for berthing purpose at NSA
Liase with Ranjit for (PCC) Income tax certificate for Port clearance.
Prepare Port clerance docs & forward to surveyor prior for vessel berthing
Prepare Sailing docs prior vessel sailing for Immigration Clerance.
Once we received Immigration Clerance from Immigration team.
Need to submit Immigration Clearnce to Vessel Command Master for Pilo
Prepare Sailing report once vessel sailed from NSA.
Vessel Registration in NLP SYSTEM (Presently working)
Need to followup with Vessel Command for required Docs
Need to Checked all Docs whether all Docs are Valid or not.
Once we received all Docs from Vessel Command(Master).
Need to upload Docs one by one.
Need to fill all proper details in Port Community system.
Once we fill all the details in Indian Port Community system(NLP)
Need to followup with Harbour Master to approved the Vessel Profile.
Once the Harbour Master approved the Vessel profile.
Need to update vessel in Terminal system.
Vessel Operation (Presently working)
Meet shift incharge to suggest crane positioning
Obtain approval from chief after making all necessary changes.
Monitor import discharge.
Prepare damage letter if any container damaged while discharging.
After VIA/ODC cutoff all additional units to be planned as stowage given
Monitor container loading to ensure loading as per planned stowage.
Contact customers/reefer technicians in case of any reefer malfunction.
Get endorsement on all documents required for immigration NOC.
Obtain immigration NOC from immigration office prior to vessel sailing.
Hand over immigration NOC to vessel master approximately an hour bef
Confirm all planned container on-board.
Confirm all unauthorized persons such as stevedores, checkers, foreman
Update POB & Sailing time to office staff so as to update in eBMS.
Reporting shift wise figures to Principal & management.
Sending inyard to partners and our CS twice daily from gate opening till Gate C
Gathering Loadlist from MLOs.
Merging all received loadlist and prepare plan summary to provide it to central p
Submit the loadlist to terminal along with TXT & Vermas.
Obtain ODC permission from terminal.
Clear Stoplist If any.
Distributed release and stoplist to all MLOs from whom we received loadlist.
Obtain VIA permission from terminal and send it to all concerns.
Prepare and send SLOTwise release to our partners.
Update all released/ planned units in eBMS
Update all necessary details such as agent address & special application numbe
Followup with terminal for releasing HOLD containers if any.
Provide loadlist , TXT & Vermas to terminal after VIA/ODC cutoff.
Obtain TBL manifest from MLOs who have Thru BL shipments planned on our v
Communicate with customers in case of any damage/malfunction found.
Upon vessel sailing send slotwise ONBOARD to partners
Preparing TDR prior vessel sailing of Principle (EBMS)
Send TDR to principal & loading confirmation to customers via eBMS.
Send the departure EDI to master and MILAHA CSPlanning.
Update TBL manifest in system and send manifest copy to POD.
Update ship performance report and send to principal.
Update NDX performance report and send to principal and our accounts team.
Correspondence with master/POD/Customers in case of any reefer malfunction
Sending inyard to partners and our CS twice daily from gate opening till Gate C
Gathering Loadlist from MLOs.
Merging all received loadlist and prepare plan summary to provide it to central p
Submit the loadlist to terminal along with TXT & Vermas.
Obtain ODC permission from terminal.
Clear Stoplist If any.
Distributed release and stoplist to all MLOs from whom we received loadlist.
Obtain VIA permission from terminal and send it to all concerns.
Prepare and send SLOTwise release to our partners.
Update all released/ planned units in eBMS
Update all necessary details such as agent address & special application numbe
Followup with terminal for releasing HOLD containers if any.
Provide loadlist , TXT & Vermas to terminal after VIA/ODC cutoff.
Obtain TBL manifest from MLOs who have Thru BL shipments planned on our v
Communicate with customers in case of any damage/malfunction found.
Upon vessel sailing send slotwise ONBOARD to partners
Preparing TDR prior vessel sailing of Principle (EBMS)
Send TDR to principal & loading confirmation to customers via eBMS.
Send the departure EDI to master and MILAHA CSPlanning.
Update TBL manifest in system and send manifest copy to POD.
Update ship performance report and send to principal.
Update NDX performance report and send to principal and our accounts team.
Correspondence with master/POD/Customers in case of any reefer malfunction
Updation of Form 11 into terminal’s system once received from ICD & local office.
Preparing of EAL & forwarding to VOA / Slot Operator
Obtain ODC permission from terminal. If required
Clearing export discrepancy / Stoplist if any.
Preparing & sending Release list to concern.
Obtaining VIA permission if any & forwarding to CS / Sales team.
Preparing & sending Final release to all concern. If any
Fetching TDR from Oasis & coordinating with CS if any issue regarding booking & vessel correctio
Forwarding TDR to POD office.
Preparing Estimate / Debit Note if any.
Attending queries regarding any issue i.e. estimate / customer query regarding invoice, assisting
Correspondence with VOA/POD/customer service in case of any reefer malfunction reported by
Updation of Form 11 into terminal’s system once received from ICD & local office.
Preparing of EAL & forwarding to VOA / Slot Operator
Obtain ODC permission from terminal. If required
Clearing export discrepancy / Stoplist if any.
Preparing & sending Release list to concern.
Obtaining VIA permission if any & forwarding to CS / Sales team.
Preparing & sending Final release to all concern. If any
Fetching TDR from Oasis & coordinating with CS if any issue regarding booking & vessel correctio
Forwarding TDR to POD office.
Preparing Estimate / Debit Note if any.
Attending queries regarding any issue i.e. estimate / customer query regarding invoice, assisting
Correspondence with VOA/POD/customer service in case of any reefer malfunction reported
💡 Quick Summary
Seeking a career-building opportunity? The Executive - Vessel operation & Export - SOC position is now open for candidates interested in the Operations Executive Jobs sector. This role in Mumbai offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Operations Executive Jobs is a plus.
