Job Description
Overview:
We have an exciting role of Travel & Expense Analyst.You will play a key role in reviewing expense reports to ensure a smooth flow of the process. This might be a great fit if you are result oriented and excited to be part of a growing team.
About Annalect India
We are an integral part of Annalect Global and Omnicom Group, the second largest advertising agency holding company in the world in terms of revenue and is the leading global marketing communications company. Our portfolio includes: three global advertising agency networks: BBDO, DDB and TBWA; three of the world’s premium media services: OMD, PHD and Hearts & Science.
Annalect India plays a key role for our group companies and global agencies by providing stellar products and services in areas of Creative Services, Technology, Marketing Science (data & analytics), Business Support Services, Market Research and Media Services.
Shift Timings: 06:30 PM-03:30 AM (Night shift)
Location: Hyderabad/Bangalore
Experience: 3-5 years
Responsibilities:
This is an exciting role and would entail you to
• Review Expense Reports: Thoroughly examine expense reports submitted by employees to verify the accuracy and completeness of the information.
• Policy Compliance: Ensure that all expenses comply with GSP’s and our client’s Travel and Expense policies.
• Receipt Verification: Verify the presence of valid receipts for each expense, confirming that they match the details provided in the expense report.
• Approval Verification: Confirm that expenses have been appropriately authorized and approved by the relevant managers or supervisors
• Coding and Classification: Accurately code and classify expenses based on the nature of the expenditure and allocate them to the correct projects and categories.
• Duplicate Expense Identification: Identify and flag any duplicate expenses and transactions to prevent reimbursement issues.
• Currency Conversion: Ensure that currency conversions are accurately inputted based on the attached bank statement.
• Policy Communication: Communicate any discrepancies or policy violations to employees or Client Accountants and provide guidance on corrective actions.
• Timely Processing: Efficiently process expense reports to ensure prompt disbursement of reimbursements. If necessary, follow up with the employee regarding any corrective items.
• Record Keeping: Maintain organized and accurate records of all expense reports, approvals, and supporting documentation for future reference and audits.
• Continuous Improvement: Identify internal controls to enhance overall efficiency and compliance.
• Audit Support: Assist in managing client audits by providing receipts and expense backup in order to comply with audit requirements.
• Client Expense Reporting: Assist in completing an expense Smartsheet with posted non-production travel expenses by category to comply with client audit requirements.
Qualifications:
This may be the right role for you if you have
• Proven experience as a Travel and Expense Analyst or in a similar financial role.
• Bachelor's degree in Finance, Accounting, or related field, is a plus.
• Strong understanding of Travel and Expense policies and procedures.
• Excellent attention to detail and strong analytical skills.
• Ability to work independently and remotely.
• Proficient in financial software and Microsoft Office suite. Experience with these systems is a plus: Microsoft Dynamics 365, IBM Cognos Analytics, Microsoft Office
• Strong communication skills, both written and verbal.
• Customer service experience and/or experience with conflict resolution, is a plus.
We have an exciting role of Travel & Expense Analyst.You will play a key role in reviewing expense reports to ensure a smooth flow of the process. This might be a great fit if you are result oriented and excited to be part of a growing team.
About Annalect India
We are an integral part of Annalect Global and Omnicom Group, the second largest advertising agency holding company in the world in terms of revenue and is the leading global marketing communications company. Our portfolio includes: three global advertising agency networks: BBDO, DDB and TBWA; three of the world’s premium media services: OMD, PHD and Hearts & Science.
Annalect India plays a key role for our group companies and global agencies by providing stellar products and services in areas of Creative Services, Technology, Marketing Science (data & analytics), Business Support Services, Market Research and Media Services.
Shift Timings: 06:30 PM-03:30 AM (Night shift)
Location: Hyderabad/Bangalore
Experience: 3-5 years
Responsibilities:
This is an exciting role and would entail you to
• Review Expense Reports: Thoroughly examine expense reports submitted by employees to verify the accuracy and completeness of the information.
• Policy Compliance: Ensure that all expenses comply with GSP’s and our client’s Travel and Expense policies.
• Receipt Verification: Verify the presence of valid receipts for each expense, confirming that they match the details provided in the expense report.
• Approval Verification: Confirm that expenses have been appropriately authorized and approved by the relevant managers or supervisors
• Coding and Classification: Accurately code and classify expenses based on the nature of the expenditure and allocate them to the correct projects and categories.
• Duplicate Expense Identification: Identify and flag any duplicate expenses and transactions to prevent reimbursement issues.
• Currency Conversion: Ensure that currency conversions are accurately inputted based on the attached bank statement.
• Policy Communication: Communicate any discrepancies or policy violations to employees or Client Accountants and provide guidance on corrective actions.
• Timely Processing: Efficiently process expense reports to ensure prompt disbursement of reimbursements. If necessary, follow up with the employee regarding any corrective items.
• Record Keeping: Maintain organized and accurate records of all expense reports, approvals, and supporting documentation for future reference and audits.
• Continuous Improvement: Identify internal controls to enhance overall efficiency and compliance.
• Audit Support: Assist in managing client audits by providing receipts and expense backup in order to comply with audit requirements.
• Client Expense Reporting: Assist in completing an expense Smartsheet with posted non-production travel expenses by category to comply with client audit requirements.
Qualifications:
This may be the right role for you if you have
• Proven experience as a Travel and Expense Analyst or in a similar financial role.
• Bachelor's degree in Finance, Accounting, or related field, is a plus.
• Strong understanding of Travel and Expense policies and procedures.
• Excellent attention to detail and strong analytical skills.
• Ability to work independently and remotely.
• Proficient in financial software and Microsoft Office suite. Experience with these systems is a plus: Microsoft Dynamics 365, IBM Cognos Analytics, Microsoft Office
• Strong communication skills, both written and verbal.
• Customer service experience and/or experience with conflict resolution, is a plus.
💡 Quick Summary
Seeking a career-building opportunity? The Finance Operations | Analyst |Travel Expense position is now open for candidates interested in the Work from home Jobs sector. This role in Jaipur offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Work from home Jobs is a plus.