Job Description
Job description
POSITION: Grants Accountant
DIVISION: Finance
WHY JOIN US:
You believe that every person deserves a place to call home. You see that homelessness is a systemic issue and want to be a part of the solution. You are ready to utilize your talent, experience, and creativity towards purpose-driven work. You want to work alongside industry leaders to learn, implement, and pioneer best practices.
LA Family Housing is a leading non-profit agency in Homeless Services and Real Estate Development. With 40 years of experience and 13,000+ people’s lives changed each year, we know what it takes to end homelessness. We take tremendous pride in the emergence of our staff as national leaders in innovation, best practices, and policy within housing production and homeless services. Join the fight to end homelessness and make a difference in people’s lives at LA Family Housing!
THE POSITION:
The Grant Accountant collaborates closely with the Director of Contract and Grant Finance, ensuring precise submission of diverse grant invoices. This tactical role involves engaging with program staff and the accounting team to ensure accurate reporting and payments while aligning financial aspects with program requirements. With a deep understanding of public contract requirements, the Grant Accountant validates expenses, ensures grant compliance, and strategically maximizes funding utilization. This tactical approach adheres to industry standards, emphasizing precision in financial reporting and optimizing grant resources for effective outcomes. The Grant Accountant serves as a key contributor to the success and sustainability of grant initiatives.
WHAT YOU’LL DO:
BILLING
• Effectively handle the entire grant billing and invoicing process, ensuring accuracy and resolving discrepancies collaboratively.
• Review, process, and record A/R Billing invoices with precision.
• Maintain compliance with GAAP, Federal Grant management practices, and relevant regulations.
• Adhere to funder requirements and strict deadlines for invoice preparation and submission.
• Collaborate across departments to identify and address discrepancies in billing.
• Capture missing or incorrect support documents to ensure billing accuracy.
REPORTING & MONTH END ITEMS
• Ensure timely and accurate documentation for expenditure reimbursement in accordance with contract requirements.
• Provide comprehensive review and oversight of invoicing/reporting processes.
• Ensure strict compliance with relevant regulations and internal controls.
• Accurately book reimbursement requests in the agency's accounting system.
• Contribute to the month-end closing process with precision and attention to detail.
• Conduct monthly reconciliations of general ledger accounts for accurate expense capture in monthly billing.
• Maintain detailed Accounts Receivable tracking worksheets.
• Generate insightful reports on receivable account performance.
• Manage a portion of LAHSA/DHS account/subcontractors’ monthly invoices.
• Monitor, analyze, and maintain financial transactions for social service programs.
• Conduct monthly Accounts Receivable reconciliations with precision.
COMPLIANCE
• Update fiscal schedules related to accounts receivable.
• Track revenues and expenditures and assist in Private Funds spenddown.
• Collaborate and support Sr. Grants Accountants and Finance leadership on special projects.
• Contribute to the preparation of required internal and external financial reports.
• Identify and communicate grant-related issues promptly with the grant manager.
• Collaborate effectively with agencies/partners/funders to ensure compliance.
• Prepare detailed backup documentation for all grant submissions.
OTHER
• Additional tasks, projects, and responsibilities as assigned by supervisor
WHAT YOU’RE SKILLED AT:
• In-depth knowledge of general accounting principles, including federal, state, and grant reporting procedures, cost accounting, compliance, and audit practices
• Expertise in contract/grant administration and monitoring for effective oversight and management
• Familiarity with federal, state, and relevant laws, rules, and regulations related to grant and contract administration to ensure compliance
• Specialized proficiency in reporting requirements and procedures for meticulous preparation of accounting records and financial statements
• Exceptional ability to interpret contracts, requirements, policies, and procedures associated with grants while ensuring compliance
• Proficient in compiling and analyzing data, with the capacity to prepare insightful summary status reports
• Strong analytical and problem-solving skills for effective decision-making and strategic financial management
• Excellent communication skills, including active listening and proficiency in both written and verbal communication
• Proficiency in Microsoft Office applications and strong computer literacy are required
• Exceptional multitasking and organizational skills are imperative
• Ability to work independently and in a team environment with a customer service mindset
OTHER:
• Maintain and execute confidential information according to HIPAA standards
• Obtain and maintain CPR/First Aid Certification
• Ability to pass post-offer Tuberculosis (TB) clearances
• Travel is a regular duty for this position and is required 5% of the time
• Use of a personal vehicle to travel between worksites and other locations is required
• Must have and maintain a valid Driver’s License and auto insurance in good standing
• Ability to work a +/80 work schedule
• Ability to work a hybrid work from home schedule
• Ability to sit for prolong periods of time
WHAT YOU’VE ACCOMPLISHED:
• Bachelor’s degree in accounting, finance, public administration, or a related field is preferred. Education can be substituted for years of experience.
• Minimum of one year of specialized experience in data management, grant accounting, and reporting, preferably in a non-profit setting within Los Angeles County.
• Previous hands-on experience with non-profit and government grants.
• Experience with NetSuite or similar software applications highly desired.
• Demonstrated working knowledge of accounting practices is necessary.
WHAT WE OFFER:
Health, Dental, Vision, Life Insurance, 403B Retirement Plan, 52+ Education Savings Plan, Long Term Disability, Employee Assistance Program, Flexible Spending Accounts (FSA), Legal Access Plan, Employee Appreciation Program, Company Sponsored Employee Events, Staff Development, +/80 Alternative Work Schedule, Paid Sick, Vacation and 13 Observed Holidays, Public Service Loan Forgiveness Program Eligibility and more!
PHYSICAL DEMANDS, ENVIRONMENTAL CONDITIONS, EQUIPMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Potential physical demands include but are not limited to: walking, climbing stairs, handling, finger/grasp/feel objects and equipment, reaching, communicating, being mobile, repetitive motions, visual activity, driving, and entering buildings. If an accommodation is needed, please inform the Human Resources Department.
EQUAL EMPLOYMENT OPPORTUNITY
LAFH is committed and proud to provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, ****** orientation, national or ethnic origin, age, disability or status as a veteran.
FAIR CHANCE ACT
LA Family Housing will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if LA Family Housing is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the California Department of Fair Employment and Housing’s Fair Chance Act webpage.
POSITION: Grants Accountant
DIVISION: Finance
WHY JOIN US:
You believe that every person deserves a place to call home. You see that homelessness is a systemic issue and want to be a part of the solution. You are ready to utilize your talent, experience, and creativity towards purpose-driven work. You want to work alongside industry leaders to learn, implement, and pioneer best practices.
LA Family Housing is a leading non-profit agency in Homeless Services and Real Estate Development. With 40 years of experience and 13,000+ people’s lives changed each year, we know what it takes to end homelessness. We take tremendous pride in the emergence of our staff as national leaders in innovation, best practices, and policy within housing production and homeless services. Join the fight to end homelessness and make a difference in people’s lives at LA Family Housing!
THE POSITION:
The Grant Accountant collaborates closely with the Director of Contract and Grant Finance, ensuring precise submission of diverse grant invoices. This tactical role involves engaging with program staff and the accounting team to ensure accurate reporting and payments while aligning financial aspects with program requirements. With a deep understanding of public contract requirements, the Grant Accountant validates expenses, ensures grant compliance, and strategically maximizes funding utilization. This tactical approach adheres to industry standards, emphasizing precision in financial reporting and optimizing grant resources for effective outcomes. The Grant Accountant serves as a key contributor to the success and sustainability of grant initiatives.
WHAT YOU’LL DO:
BILLING
• Effectively handle the entire grant billing and invoicing process, ensuring accuracy and resolving discrepancies collaboratively.
• Review, process, and record A/R Billing invoices with precision.
• Maintain compliance with GAAP, Federal Grant management practices, and relevant regulations.
• Adhere to funder requirements and strict deadlines for invoice preparation and submission.
• Collaborate across departments to identify and address discrepancies in billing.
• Capture missing or incorrect support documents to ensure billing accuracy.
REPORTING & MONTH END ITEMS
• Ensure timely and accurate documentation for expenditure reimbursement in accordance with contract requirements.
• Provide comprehensive review and oversight of invoicing/reporting processes.
• Ensure strict compliance with relevant regulations and internal controls.
• Accurately book reimbursement requests in the agency's accounting system.
• Contribute to the month-end closing process with precision and attention to detail.
• Conduct monthly reconciliations of general ledger accounts for accurate expense capture in monthly billing.
• Maintain detailed Accounts Receivable tracking worksheets.
• Generate insightful reports on receivable account performance.
• Manage a portion of LAHSA/DHS account/subcontractors’ monthly invoices.
• Monitor, analyze, and maintain financial transactions for social service programs.
• Conduct monthly Accounts Receivable reconciliations with precision.
COMPLIANCE
• Update fiscal schedules related to accounts receivable.
• Track revenues and expenditures and assist in Private Funds spenddown.
• Collaborate and support Sr. Grants Accountants and Finance leadership on special projects.
• Contribute to the preparation of required internal and external financial reports.
• Identify and communicate grant-related issues promptly with the grant manager.
• Collaborate effectively with agencies/partners/funders to ensure compliance.
• Prepare detailed backup documentation for all grant submissions.
OTHER
• Additional tasks, projects, and responsibilities as assigned by supervisor
WHAT YOU’RE SKILLED AT:
• In-depth knowledge of general accounting principles, including federal, state, and grant reporting procedures, cost accounting, compliance, and audit practices
• Expertise in contract/grant administration and monitoring for effective oversight and management
• Familiarity with federal, state, and relevant laws, rules, and regulations related to grant and contract administration to ensure compliance
• Specialized proficiency in reporting requirements and procedures for meticulous preparation of accounting records and financial statements
• Exceptional ability to interpret contracts, requirements, policies, and procedures associated with grants while ensuring compliance
• Proficient in compiling and analyzing data, with the capacity to prepare insightful summary status reports
• Strong analytical and problem-solving skills for effective decision-making and strategic financial management
• Excellent communication skills, including active listening and proficiency in both written and verbal communication
• Proficiency in Microsoft Office applications and strong computer literacy are required
• Exceptional multitasking and organizational skills are imperative
• Ability to work independently and in a team environment with a customer service mindset
OTHER:
• Maintain and execute confidential information according to HIPAA standards
• Obtain and maintain CPR/First Aid Certification
• Ability to pass post-offer Tuberculosis (TB) clearances
• Travel is a regular duty for this position and is required 5% of the time
• Use of a personal vehicle to travel between worksites and other locations is required
• Must have and maintain a valid Driver’s License and auto insurance in good standing
• Ability to work a +/80 work schedule
• Ability to work a hybrid work from home schedule
• Ability to sit for prolong periods of time
WHAT YOU’VE ACCOMPLISHED:
• Bachelor’s degree in accounting, finance, public administration, or a related field is preferred. Education can be substituted for years of experience.
• Minimum of one year of specialized experience in data management, grant accounting, and reporting, preferably in a non-profit setting within Los Angeles County.
• Previous hands-on experience with non-profit and government grants.
• Experience with NetSuite or similar software applications highly desired.
• Demonstrated working knowledge of accounting practices is necessary.
WHAT WE OFFER:
Health, Dental, Vision, Life Insurance, 403B Retirement Plan, 52+ Education Savings Plan, Long Term Disability, Employee Assistance Program, Flexible Spending Accounts (FSA), Legal Access Plan, Employee Appreciation Program, Company Sponsored Employee Events, Staff Development, +/80 Alternative Work Schedule, Paid Sick, Vacation and 13 Observed Holidays, Public Service Loan Forgiveness Program Eligibility and more!
PHYSICAL DEMANDS, ENVIRONMENTAL CONDITIONS, EQUIPMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Potential physical demands include but are not limited to: walking, climbing stairs, handling, finger/grasp/feel objects and equipment, reaching, communicating, being mobile, repetitive motions, visual activity, driving, and entering buildings. If an accommodation is needed, please inform the Human Resources Department.
EQUAL EMPLOYMENT OPPORTUNITY
LAFH is committed and proud to provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, ****** orientation, national or ethnic origin, age, disability or status as a veteran.
FAIR CHANCE ACT
LA Family Housing will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if LA Family Housing is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the California Department of Fair Employment and Housing’s Fair Chance Act webpage.
💡 Quick Summary
Seeking a career-building opportunity? The Grants Accountant position is now open for candidates interested in the Accountant Jobs sector. This role in Los Angeles offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Accountant Jobs is a plus.
