HR Admin

HR Admin
Yugn · Mumbai, Maharashtra · via SimplyHired
8 hours ago
Full–time
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Job description
Roles & Responsibilities:

General Administration

· Oversee day to day administrative operations across assigned branches.

· Coordinate vendor bills, documentation, and follow-ups with HO for timely payment clearance.

· Manage office inventory, stationery, courier services, cleaning materials, and support staff attendance.

· Coordinate logistics for employee induction and training programs including travel, accommodation, and refreshments.

· Conduct regular branch visits to review administrative effectiveness and resolve operational issues.

Infrastructure & Facilities Management

· Coordinate maintenance and resolution of infrastructure issues across branches including electrical, AC, plumbing, networking, and minor renovations.

· Liaise with vendors for setup and maintenance during new branch openings or infrastructure upgrades.

· Identify, onboard, and manage facility vendors for new and existing branches.

· Ensure proper upkeep, hygiene, functionality and safety standards of office facilities and equipment.

HR, Compliance & IT Support

· Coordinate recruitment activities at the location level, including interview scheduling and feedback sharing.

· Follow up and coordinate with HO HR teams for appointment letters, documentation, reference number generation, and joining formalities within defined TAT.

· Ensure completion of employee onboarding, including biometric activation and employee code generation.

· Manage exit formalities, resignation communication, exit documentation, and absconding processes.

· Support employee engagement initiatives at branch level and act as a whistleblower by escalating concern to Regional HR as required.

· Ensure statutory compliance including PT, ESIC coordination, Employment Exchange filings, Labour Welfare Fund, and Shops & Establishment renewals.

· Ensure statutory notices, policies, and registers are properly maintained and displayed.

· Act as a single point of coordination with IT teams for system, printer, scanner, networking, CCTV, and asset management support.

Eligible Candidate Profile

· Graduate/Postgraduate in Human Resources, Business Administration, or related discipline

· 4–5 years of experience in HR Operations, Administration, and Compliance, preferably in a multi-branch or regional setup

· Hands-on experience in recruitment coordination, onboarding, exit formalities, and HR documentation

· Good understanding of statutory compliances (PT, ESIC, Shops & Establishment, Labour Welfare, Employment Exchange, etc.)

· Experience in vendor management, branch administration, and facility coordination

· Ability to coordinate effectively with HO teams, Regional HR, vendors, and branch stakeholders

· Proficient in MS Excel, MS Office, and basic HR systems

· Strong communication, coordination, and follow up skills

· Ability to manage multiple locations and priorities within defined TATs

· Willingness to travel frequently across branches within the assigned region

· Self driven, detail oriented, and capable of handling operational responsibilities independently

Job Type: Full-time

Pay: ₹500,000.00 - ₹750,000.00 per year

Benefits:
• Commuter assistance
• Health insurance
• Paid sick time
• Paid time off
• Provident Fund

Work Location: In person