Job Description
1. Recruitment: • Maintain a database of budgeted positions viz-a-viz current status, number of vacant positions and work towards providing suitable manpower for vacant positions.
Get directions from the AM - HR and Admin about the new positions, contribute actively in planning the recruitment cycle of such new requirements and implement them. • Completely responsible for recruiting the positions of Block Officers, Field Coordinators, Data Entry Operators, Office Assistant, Guest House Assistant, Tele Callers, and Help Desk Executives.
Generate offer letters; contract letters for the selected candidates issue them. • Collect documents from employees as per standard checklist • Maintain the personal files of the positions mentioned above at district level and update them regularly.
2. On boarding and Induction: • Responsible for planning and ensuring systematic induction for all new employees of the designations. • Ensure that induction plan is signed off and filed in the personal file of all employees.
3. Attendance and Leave management: • Track the attendance of all staff day wise in provided excel format (or) in the Spine Software as per organization requirement and communication. • Track leave database, eligibility, availed and closing balances of leaves for the district in excel format (or) Spine Software • Provide this information on monthly basis to the HR and Admin Manager for payroll input.
4. Salary Processing / Payroll • Provide payroll inputs such as attendance summary, leave summary, other deductions to payroll employee wise in specified format for processing payroll. • Review and updation of data in Spine software on regular basis
5. Employee data • Maintain the complete data base of all employees in payroll in specified excel sheet / Spine Software and update them regularly with any changes • Maintain and update the organograms for the district along with the master data of employees
6. Performance Management • Track Probation reviews with timelines and ensure outcomes are communicated formally through letters. • Communicate the process of annual / midyear appraisals, receive, verify the forms and share the consolidated outcome in specified formats. • Ensure that contract renewals are done in a timely manner.
7. Employee Separation • Ensure resignation letters are received for employees who intend to leave. • Conduct exit interviews in specified formats and share with Manager HR and admin on a monthly basis. • Follow up for the clearance certificate and ensure final settlement is done within standard agreed timeline.
8. Data Management • Maintain the HR files such as employee personal files, recruitment file, PF related documents at the district level +. Employee Engagement • Coordinate and manage a wide range of employee engagement activities on regular basis • Collaborate with District Manger on programs / activities that will maximize employee engagement and satisfaction • Organize and facilitate the monthly – quarterly – half yearly – yearly staffing reviews • Support the various functions during the onboarding of new joiners to ensure the orientation process is properly completed Core Responsibilities • SPOC for all HR and Admin related communication for the district • Visit and participate in the block level review meetings twice in a month. • Handle employee grievances formally and informally, forward them to concerned department and follow up for resolution. • Play the role of Employee champion by knowing and counseling their employees as and when required.
Job Type: Full-time
Salary: From ₹25,000.00 per month
Schedule:
Day shift
Ability to commute/relocate:
Mumbai Suburban, Maharashtra: Reliably commute or planning to relocate before starting work (Required)
Experience:
HR: 2 years (Required)
total work: 3 years (Preferred)
Language:
English (Required)
Get directions from the AM - HR and Admin about the new positions, contribute actively in planning the recruitment cycle of such new requirements and implement them. • Completely responsible for recruiting the positions of Block Officers, Field Coordinators, Data Entry Operators, Office Assistant, Guest House Assistant, Tele Callers, and Help Desk Executives.
Generate offer letters; contract letters for the selected candidates issue them. • Collect documents from employees as per standard checklist • Maintain the personal files of the positions mentioned above at district level and update them regularly.
2. On boarding and Induction: • Responsible for planning and ensuring systematic induction for all new employees of the designations. • Ensure that induction plan is signed off and filed in the personal file of all employees.
3. Attendance and Leave management: • Track the attendance of all staff day wise in provided excel format (or) in the Spine Software as per organization requirement and communication. • Track leave database, eligibility, availed and closing balances of leaves for the district in excel format (or) Spine Software • Provide this information on monthly basis to the HR and Admin Manager for payroll input.
4. Salary Processing / Payroll • Provide payroll inputs such as attendance summary, leave summary, other deductions to payroll employee wise in specified format for processing payroll. • Review and updation of data in Spine software on regular basis
5. Employee data • Maintain the complete data base of all employees in payroll in specified excel sheet / Spine Software and update them regularly with any changes • Maintain and update the organograms for the district along with the master data of employees
6. Performance Management • Track Probation reviews with timelines and ensure outcomes are communicated formally through letters. • Communicate the process of annual / midyear appraisals, receive, verify the forms and share the consolidated outcome in specified formats. • Ensure that contract renewals are done in a timely manner.
7. Employee Separation • Ensure resignation letters are received for employees who intend to leave. • Conduct exit interviews in specified formats and share with Manager HR and admin on a monthly basis. • Follow up for the clearance certificate and ensure final settlement is done within standard agreed timeline.
8. Data Management • Maintain the HR files such as employee personal files, recruitment file, PF related documents at the district level +. Employee Engagement • Coordinate and manage a wide range of employee engagement activities on regular basis • Collaborate with District Manger on programs / activities that will maximize employee engagement and satisfaction • Organize and facilitate the monthly – quarterly – half yearly – yearly staffing reviews • Support the various functions during the onboarding of new joiners to ensure the orientation process is properly completed Core Responsibilities • SPOC for all HR and Admin related communication for the district • Visit and participate in the block level review meetings twice in a month. • Handle employee grievances formally and informally, forward them to concerned department and follow up for resolution. • Play the role of Employee champion by knowing and counseling their employees as and when required.
Job Type: Full-time
Salary: From ₹25,000.00 per month
Schedule:
Day shift
Ability to commute/relocate:
Mumbai Suburban, Maharashtra: Reliably commute or planning to relocate before starting work (Required)
Experience:
HR: 2 years (Required)
total work: 3 years (Preferred)
Language:
English (Required)
💡 Quick Summary
Seeking a career-building opportunity? The HR Admin position is now open for candidates interested in the Human Resource (HR) Jobs sector. This role in Mumbai offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Human Resource (HR) Jobs is a plus.