Job Description
**This is an indefinite term position, subject to end with 24 hours' notice**
About Us
St.Amant supports over 5,000 people in Manitoba with developmental disabilities, autism and acquired brain injury. We are a not-for-profit organization that offers a wide range of supports for adults, children and their families. Our over 2,000 staff follow a person-centred approach and adapt to the needs of each person and each family. St.Amant is guided by its core values of Collaboration, Hospitality, Excellence and Respect.
St.Amant is committed to fostering a culture of diversity, equity, inclusion and accessibility where everyone is respected, valued and empowered to bring their authentic selves - free from fear of discrimination - while celebrating the diverse identities and experiences that enrich our community. We stand firmly against individual and systemic discrimination and racism as per the Canadian Human Rights Act.
Position Summary and Scope of Service
Reporting to the Senior Manager, Human Resource Services and consistent with the Mission, Values and Policies of St.Amant and the Principle Functions and Objectives of Human Resource Services (HRS), the Human Resource Assistant (HRA) performs duties related to administrative support to the various HRS functions and programs.
Quality services are evident when professional communication, timeliness, accuracy, ethical awareness, sensitivity and confidentiality are consistently demonstrated, as required by legislation and program/service standards.
St.Amant is committed to building an inclusive workplace. This position is designated to give preference to qualified candidates who are indigenous and/or who self-identify as persons with disabilities. We welcome all applicants to voluntarily self-identify during the application process. All qualified candidates are encouraged to apply.
Qualifications
Educational:
Post-secondary education in Human Resource Management is an asset
Professional:
2 or more years of work experience in human resources preferably in a health care or family services setting
Experience working with employees and the public and in an effective and professional manner
Superior organizational skills to manage large volume activities
Excellent data entry accuracy and attention to detail
Good understanding of human resources-related legislation, HR policies and collective agreements
Good computer skills using Microsoft Office (Word, Excel, Outlook, Internet Explorer) and Chrome
Experience using QHR or another HRIS
Bilingual in both French and English is an asset
Personal:
Excellent interpersonal, verbal and written communication skills
Client-focused; customer service excellence is essential
Demonstrates emotional stability and objectivity when dealing with challenging situations and changing work environments
Demonstrates efficient use of time to balance and prioritize multiple responsibilities
Able to work well under pressure to ensure that deadlines are met
Self-motivated; Able to work independently
Collaborates well with other team members in a professional and respectful manner
Tactful, maintains confidentiality, acts with integrity in the performance of all duties
Confident, creative, innovative
Duties and Responsibilities
Program/Service Support:
The incumbent is responsible for duties related to providing administrative support to various HR functions and programs. The incumbent works collaboratively with the other HR Assistants, Talent Acquisition Specialists and HR Consultants as part of a team delivering HR services.
Duties include:
Provides Reception support for the HRS team
Monitors and distributes incoming communications for the HRS team (email, mail, phone, fax)
Manages compliance activities for new and existing hires related to background checks and conditions of employment.
Conducts file audits to ensure all required documentation is received and follows up as required
Follows up with departing employees to facilitate exit interviews
Prepares Employee Verification documents
Tracks, inputs and monitors employee and organizational data
Creates ad-hoc and recurring reports
Initiates and inputs human resources related changes and updates to the HRIS system
Maintains employee filing and other relevant documentation
Assists with Sign On services, material and equipment
Prepares correspondence, forms or documents from drafts as required to support the HRS team
Assists with special projects
The above information is intended to describe the general nature of this position and is not considered to be a complete statement of duties and responsibilities. Additional duties and responsibilities may be assigned provided they are consistent with the qualifications identified and fall within the parameters of this role.
St.Amant supports equitable employment practices and promotes an inclusive workforce representative of the people we support including diverse abilities, backgrounds, cultures, and identities. Applicants can request reasonable accommodations in all aspects of the selection and hiring process.
St.Amant is a bilingual organization. Proficiency in both official languages (French/English) would be considered an asset.
As a condition of employment, successful candidates will be required to provide a satisfactory Criminal Record Check with Vulnerable Sector Screening, Adult Abuse Registry Check, Child Abuse Registry Check and Prior Contact Check.
As a condition of employment, new hires must complete a series of Occupational Health checks. This includes the requirement to confirm immunization or immunity of specific communicable diseases. Successful applicants will also be required to provide proof of COVID-19 vaccination prior to start date.
About Us
St.Amant supports over 5,000 people in Manitoba with developmental disabilities, autism and acquired brain injury. We are a not-for-profit organization that offers a wide range of supports for adults, children and their families. Our over 2,000 staff follow a person-centred approach and adapt to the needs of each person and each family. St.Amant is guided by its core values of Collaboration, Hospitality, Excellence and Respect.
St.Amant is committed to fostering a culture of diversity, equity, inclusion and accessibility where everyone is respected, valued and empowered to bring their authentic selves - free from fear of discrimination - while celebrating the diverse identities and experiences that enrich our community. We stand firmly against individual and systemic discrimination and racism as per the Canadian Human Rights Act.
Position Summary and Scope of Service
Reporting to the Senior Manager, Human Resource Services and consistent with the Mission, Values and Policies of St.Amant and the Principle Functions and Objectives of Human Resource Services (HRS), the Human Resource Assistant (HRA) performs duties related to administrative support to the various HRS functions and programs.
Quality services are evident when professional communication, timeliness, accuracy, ethical awareness, sensitivity and confidentiality are consistently demonstrated, as required by legislation and program/service standards.
St.Amant is committed to building an inclusive workplace. This position is designated to give preference to qualified candidates who are indigenous and/or who self-identify as persons with disabilities. We welcome all applicants to voluntarily self-identify during the application process. All qualified candidates are encouraged to apply.
Qualifications
Educational:
Post-secondary education in Human Resource Management is an asset
Professional:
2 or more years of work experience in human resources preferably in a health care or family services setting
Experience working with employees and the public and in an effective and professional manner
Superior organizational skills to manage large volume activities
Excellent data entry accuracy and attention to detail
Good understanding of human resources-related legislation, HR policies and collective agreements
Good computer skills using Microsoft Office (Word, Excel, Outlook, Internet Explorer) and Chrome
Experience using QHR or another HRIS
Bilingual in both French and English is an asset
Personal:
Excellent interpersonal, verbal and written communication skills
Client-focused; customer service excellence is essential
Demonstrates emotional stability and objectivity when dealing with challenging situations and changing work environments
Demonstrates efficient use of time to balance and prioritize multiple responsibilities
Able to work well under pressure to ensure that deadlines are met
Self-motivated; Able to work independently
Collaborates well with other team members in a professional and respectful manner
Tactful, maintains confidentiality, acts with integrity in the performance of all duties
Confident, creative, innovative
Duties and Responsibilities
Program/Service Support:
The incumbent is responsible for duties related to providing administrative support to various HR functions and programs. The incumbent works collaboratively with the other HR Assistants, Talent Acquisition Specialists and HR Consultants as part of a team delivering HR services.
Duties include:
Provides Reception support for the HRS team
Monitors and distributes incoming communications for the HRS team (email, mail, phone, fax)
Manages compliance activities for new and existing hires related to background checks and conditions of employment.
Conducts file audits to ensure all required documentation is received and follows up as required
Follows up with departing employees to facilitate exit interviews
Prepares Employee Verification documents
Tracks, inputs and monitors employee and organizational data
Creates ad-hoc and recurring reports
Initiates and inputs human resources related changes and updates to the HRIS system
Maintains employee filing and other relevant documentation
Assists with Sign On services, material and equipment
Prepares correspondence, forms or documents from drafts as required to support the HRS team
Assists with special projects
The above information is intended to describe the general nature of this position and is not considered to be a complete statement of duties and responsibilities. Additional duties and responsibilities may be assigned provided they are consistent with the qualifications identified and fall within the parameters of this role.
St.Amant supports equitable employment practices and promotes an inclusive workforce representative of the people we support including diverse abilities, backgrounds, cultures, and identities. Applicants can request reasonable accommodations in all aspects of the selection and hiring process.
St.Amant is a bilingual organization. Proficiency in both official languages (French/English) would be considered an asset.
As a condition of employment, successful candidates will be required to provide a satisfactory Criminal Record Check with Vulnerable Sector Screening, Adult Abuse Registry Check, Child Abuse Registry Check and Prior Contact Check.
As a condition of employment, new hires must complete a series of Occupational Health checks. This includes the requirement to confirm immunization or immunity of specific communicable diseases. Successful applicants will also be required to provide proof of COVID-19 vaccination prior to start date.
💡 Quick Summary
Seeking a career-building opportunity? The HR Administrative Assistant position is now open for candidates interested in the Health Jobs sector. This role in Winnipeg offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Health Jobs is a plus.