Job Description
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Provides administrative support to the human resources function in the areas of HRIS/compensation/benefits, staffing/employment, employee relations, and/or organizational development (OD) and training.
Maintains employee hardcopy files. Inputs employee personal data into human resources information/computer system (HRIS) database. Processes various forms related to documenting human resources activities such as new-hire, change-of-status, performance evaluations, benefits, terminations, etc. Conducts new-hire orientations. May prepare special reports, such as insurance, COBRA, OSHA, affirmative action, and headcount using HRIS. Provides information to employees on matters pertaining to their personal employee information.
At higher job levels, may perform duties otherwise performed by entry-level human resources generalist, such as conducting candidate interviews and performing data gathering and analysis as it relates to compensation and/or benefits activities. May write job descriptions. May facilitate employee training and be involved in needs assessments and recommendations. May conduct employee exit interviews and tally general statistics including headcount tracking.
Working at NTT
The HR Administrator is responsible for supporting HR initiatives, in support of organization growth. Focuses on administration and transactional activities within the HR department. Provides HR-specific, general administrative, and secretarial support. Provided direct administrative support to the HR department. Works cooperatively with team members to support completing the HR department objectives. Updates HR databases and processes employee requests. Coordinates all administrative and logistics relating to the recruitment process. Assist with all administrative duties required by the HR management team and attend to or escalate employee queries.
Below are some of the responsibilities an HR Administrator may be involved with on a day-to-day basis includes.
Key roles and responsibilities:
• Act as point of contact for HR-related queries from employees and external partners.
• Organize and maintain employee records and HR databases.
• Provide administrative support for the full recruitment process including sending and drafting regret letters.
• Liaise with recruitment agencies to set up interviews, psychometric assessments, and queries when requested.
• Co-ordinate administration for HR projects & participate in HR audits.
• Document and track human resources actions by completing forms, reports, logs, and records.
• Coordinate training records and ensures management is updated with all training attendances.
• Drafting standard correspondence throughout the employee lifecycle such as confirmation of employment and changes to terms and conditions.
• Benefit and compensation administration.
• Coordinate all administrative and logistics related to the recruitment process including conducting pre-employment checks and preparing employment offers.
• Coordinate all training-related logistics and coordinate and execute relevant activities for learnerships and graduate programs.
• Assisting with payroll preparation by providing relevant data, like absences, bonuses, and leaves.
• Process employees' requests and provide relevant information.
• Coordinate HR projects, meetings, and training seminars.
• Collaborate with the recruiter to post job ads on careers pages and process incoming resumes.
• Assist with regional employment legislation compliance: reporting, tracking, and monitoring thereof.
• Assist with regional employment compliance auditing, as well as provide required information related to tenders for clients, partners / suppliers.
• Assist with Diversity and Inclusion initiatives and dashboard reporting.
• May assist with sustainability CSI initiatives, drive participation of volunteering initiatives.
• Stay abreast with changes to regional employment compliance requirements.
Knowledge, skills, and attributes
• Resourceful, problem-solving aptitude and thorough knowledge of HR procedures and policies
• Strong administration background
• Meticulous attention to detail
• PC literacy and experience with MS Office applications
• Basic knowledge of labor legislation
• Written and verbal communication skills
• Excellent organizational and time-management skills
• Teamwork skills
Academic qualifications and certifications:
• Diploma in Human Resources Management
Experience required:
• Proven experience in similar human resources positions
• Proven work experience as an HR administrative assistant or HR administrator
• Proven administrative support experience
• Hand on experience with HR software, like HRIS
What will make you a good fit for the role?
Strong phone, email and in-person communication skills
Provides administrative support to the human resources function in the areas of HRIS/compensation/benefits, staffing/employment, employee relations, and/or organizational development (OD) and training.
Maintains employee hardcopy files. Inputs employee personal data into human resources information/computer system (HRIS) database. Processes various forms related to documenting human resources activities such as new-hire, change-of-status, performance evaluations, benefits, terminations, etc. Conducts new-hire orientations. May prepare special reports, such as insurance, COBRA, OSHA, affirmative action, and headcount using HRIS. Provides information to employees on matters pertaining to their personal employee information.
At higher job levels, may perform duties otherwise performed by entry-level human resources generalist, such as conducting candidate interviews and performing data gathering and analysis as it relates to compensation and/or benefits activities. May write job descriptions. May facilitate employee training and be involved in needs assessments and recommendations. May conduct employee exit interviews and tally general statistics including headcount tracking.
Working at NTT
The HR Administrator is responsible for supporting HR initiatives, in support of organization growth. Focuses on administration and transactional activities within the HR department. Provides HR-specific, general administrative, and secretarial support. Provided direct administrative support to the HR department. Works cooperatively with team members to support completing the HR department objectives. Updates HR databases and processes employee requests. Coordinates all administrative and logistics relating to the recruitment process. Assist with all administrative duties required by the HR management team and attend to or escalate employee queries.
Below are some of the responsibilities an HR Administrator may be involved with on a day-to-day basis includes.
Key roles and responsibilities:
• Act as point of contact for HR-related queries from employees and external partners.
• Organize and maintain employee records and HR databases.
• Provide administrative support for the full recruitment process including sending and drafting regret letters.
• Liaise with recruitment agencies to set up interviews, psychometric assessments, and queries when requested.
• Co-ordinate administration for HR projects & participate in HR audits.
• Document and track human resources actions by completing forms, reports, logs, and records.
• Coordinate training records and ensures management is updated with all training attendances.
• Drafting standard correspondence throughout the employee lifecycle such as confirmation of employment and changes to terms and conditions.
• Benefit and compensation administration.
• Coordinate all administrative and logistics related to the recruitment process including conducting pre-employment checks and preparing employment offers.
• Coordinate all training-related logistics and coordinate and execute relevant activities for learnerships and graduate programs.
• Assisting with payroll preparation by providing relevant data, like absences, bonuses, and leaves.
• Process employees' requests and provide relevant information.
• Coordinate HR projects, meetings, and training seminars.
• Collaborate with the recruiter to post job ads on careers pages and process incoming resumes.
• Assist with regional employment legislation compliance: reporting, tracking, and monitoring thereof.
• Assist with regional employment compliance auditing, as well as provide required information related to tenders for clients, partners / suppliers.
• Assist with Diversity and Inclusion initiatives and dashboard reporting.
• May assist with sustainability CSI initiatives, drive participation of volunteering initiatives.
• Stay abreast with changes to regional employment compliance requirements.
Knowledge, skills, and attributes
• Resourceful, problem-solving aptitude and thorough knowledge of HR procedures and policies
• Strong administration background
• Meticulous attention to detail
• PC literacy and experience with MS Office applications
• Basic knowledge of labor legislation
• Written and verbal communication skills
• Excellent organizational and time-management skills
• Teamwork skills
Academic qualifications and certifications:
• Diploma in Human Resources Management
Experience required:
• Proven experience in similar human resources positions
• Proven work experience as an HR administrative assistant or HR administrator
• Proven administrative support experience
• Hand on experience with HR software, like HRIS
What will make you a good fit for the role?
Strong phone, email and in-person communication skills
💡 Quick Summary
Seeking a career-building opportunity? The HR Administrator position is now open for candidates interested in the Human Resource (HR) Jobs sector. This role in Mumbai offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Human Resource (HR) Jobs is a plus.