Job Description
At Fora, we’re fuelled by a desire to enhance the way people work. We’re here for the progressives, the forward thinkers, the status quo-challengers, the creators and the innovators. With signature hospitality, a likeminded community of members and a re-energising wellness experience, Fora takes the grind out of daily work-life, so members can focus on what’s important – working productively, healthily and happily.
Our journey began over 20 years ago, when we opened our first location on London’s City Road. Since then, our collection has grown to over 60 distinctive workspaces across London, the UK and Germany, totalling 3.2 million sq ft of real estate. And in the last two decades we’ve welcomed nearly 30,000 members through our doors and boast market-leading retention rates.
As a trusted workspace provider for teams of all sizes, from established brands to new ventures, our uniquely designed, flexible office spaces come with a range of exceptional on-site amenities and a dedicated Member Experience team to take care of all the day-to-day details. Ocado, The British Fashion Council and Pangaia are just some of the businesses who call a Fora workspace home.
Fora is part of The Office Group, backed by Blackstone and Brockton Capital. We have ambitious plans to expand our collection of workspaces in the future, pioneering industry change through our conscious design and construction practices, and creating workspaces that empower our members to work in their own unique way.
The Role
To support the Human Resources team, in all aspects of generalist HR administration and proactively managing administrative activities and processes. To be the first point of contact for all general HR queries, identifying where the queries can be managed within the team and taking ownership of queries and processes, ensuring they are resolved in a timely manner. Being visible, approachable and building relationships with employees to ensure they feel able to reach out for with any issues.
Key Responsibilities
Act as the first point of contact in HR department for general enquiries for the business, to include the People HR inbox.
Manage the internal administrative processes for the HR team to include all areas of the employee lifecycle from onboarding to offboarding, including new starters, changes to contract, leave processes, work experience, and leavers as well as any other necessary HR documents and correspondence.
Keep all administrative trackers up to date and accurate on a daily basis, updating the team daily on any concerns.
Provide letters to all employees as and when needed, including salary review letters, job title changes, salary changes, end of year letters etc. in a timely and efficient manner.
Control all incoming data and documents in relation to the employees; scan and attach to the HR database and HRIS system where appropriate and in a timely manner.
Ensure the HR administrative processes are effective and efficient, working with the HR Advisor to evolve and streamline them as and where appropriate.
Manage the HR system, ensuring all employee data and information is accurate and up to date.
Request and reply to references in a timely manner for all new starters and chase as and when needed.
Conduct bi-annual HR audits to verify all documentation held on employees is accurate and up to date, in employee files.
Collate all relevant payroll changes and report, and communicate any relevant payroll implications to the employee and Payroll Manager on a monthly basis.
Support the People team with project administration including exit interview and engagement surveys
Support with maintaining business organisational charts, working with the HR Advisor & Reward and Budget Manager to ensure they are accurate and up to date.
Attend and take minutes in disciplinary and grievance meetings as and when required.
Support with exit interviews and relevant administration
Provide relevant reports and data as and when required
Manage PO’s on the SAP system and liaise with suppliers and Accounts Payable Team regarding invoices and payment.
Provide any other ad-hoc support to the Human Resources Team.
Requirements
Previous experience of working as an HR Assistant or Administrator within medium sized business
Knowledge of HR processes and administrative tasks.
Experience working in a fast pace office environment.
Education and qualifications
CIPD or part CIPD qualification desirable but not essential, training will be provided.
Process driven
Organised and structured approach to work
Managing an HR system, preferable
Effective communicator
Enjoys working as part of a team and independently
Friendly and approachable manner
Proactive, solutions focused approach to tasks
Enjoys working in a fast-paced, people focused, office first environment
Confident in dealing with queries in person and via e-mail
Benefits
At The Office Group, we know that work isn’t just about working. We offer all of our employers a fantastic range of benefits, including;
Flexible working hours
Hybrid working - 4 Days in the office. 1 day WFH
28 days annual leave
Birthday Leave
2 weeks work from anywhere
Annual leave purchase scheme
Healthshield
Study support
5% Pension scheme
Life Assurance
Discounted Gym membership
Season Ticket Loan
Cycle to Work Scheme
25% Discount at Fora Cafes
Our journey began over 20 years ago, when we opened our first location on London’s City Road. Since then, our collection has grown to over 60 distinctive workspaces across London, the UK and Germany, totalling 3.2 million sq ft of real estate. And in the last two decades we’ve welcomed nearly 30,000 members through our doors and boast market-leading retention rates.
As a trusted workspace provider for teams of all sizes, from established brands to new ventures, our uniquely designed, flexible office spaces come with a range of exceptional on-site amenities and a dedicated Member Experience team to take care of all the day-to-day details. Ocado, The British Fashion Council and Pangaia are just some of the businesses who call a Fora workspace home.
Fora is part of The Office Group, backed by Blackstone and Brockton Capital. We have ambitious plans to expand our collection of workspaces in the future, pioneering industry change through our conscious design and construction practices, and creating workspaces that empower our members to work in their own unique way.
The Role
To support the Human Resources team, in all aspects of generalist HR administration and proactively managing administrative activities and processes. To be the first point of contact for all general HR queries, identifying where the queries can be managed within the team and taking ownership of queries and processes, ensuring they are resolved in a timely manner. Being visible, approachable and building relationships with employees to ensure they feel able to reach out for with any issues.
Key Responsibilities
Act as the first point of contact in HR department for general enquiries for the business, to include the People HR inbox.
Manage the internal administrative processes for the HR team to include all areas of the employee lifecycle from onboarding to offboarding, including new starters, changes to contract, leave processes, work experience, and leavers as well as any other necessary HR documents and correspondence.
Keep all administrative trackers up to date and accurate on a daily basis, updating the team daily on any concerns.
Provide letters to all employees as and when needed, including salary review letters, job title changes, salary changes, end of year letters etc. in a timely and efficient manner.
Control all incoming data and documents in relation to the employees; scan and attach to the HR database and HRIS system where appropriate and in a timely manner.
Ensure the HR administrative processes are effective and efficient, working with the HR Advisor to evolve and streamline them as and where appropriate.
Manage the HR system, ensuring all employee data and information is accurate and up to date.
Request and reply to references in a timely manner for all new starters and chase as and when needed.
Conduct bi-annual HR audits to verify all documentation held on employees is accurate and up to date, in employee files.
Collate all relevant payroll changes and report, and communicate any relevant payroll implications to the employee and Payroll Manager on a monthly basis.
Support the People team with project administration including exit interview and engagement surveys
Support with maintaining business organisational charts, working with the HR Advisor & Reward and Budget Manager to ensure they are accurate and up to date.
Attend and take minutes in disciplinary and grievance meetings as and when required.
Support with exit interviews and relevant administration
Provide relevant reports and data as and when required
Manage PO’s on the SAP system and liaise with suppliers and Accounts Payable Team regarding invoices and payment.
Provide any other ad-hoc support to the Human Resources Team.
Requirements
Previous experience of working as an HR Assistant or Administrator within medium sized business
Knowledge of HR processes and administrative tasks.
Experience working in a fast pace office environment.
Education and qualifications
CIPD or part CIPD qualification desirable but not essential, training will be provided.
Process driven
Organised and structured approach to work
Managing an HR system, preferable
Effective communicator
Enjoys working as part of a team and independently
Friendly and approachable manner
Proactive, solutions focused approach to tasks
Enjoys working in a fast-paced, people focused, office first environment
Confident in dealing with queries in person and via e-mail
Benefits
At The Office Group, we know that work isn’t just about working. We offer all of our employers a fantastic range of benefits, including;
Flexible working hours
Hybrid working - 4 Days in the office. 1 day WFH
28 days annual leave
Birthday Leave
2 weeks work from anywhere
Annual leave purchase scheme
Healthshield
Study support
5% Pension scheme
Life Assurance
Discounted Gym membership
Season Ticket Loan
Cycle to Work Scheme
25% Discount at Fora Cafes
💡 Quick Summary
Seeking a career-building opportunity? The HR Assistant position is now open for candidates interested in the Human Resource (HR) Jobs sector. This role in London offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Human Resource (HR) Jobs is a plus.
