Job Description
HR Executive Assistant
At ABB, we are dedicated to addressing global challenges. Our core values: care, courage, curiosity, and collaboration - combined with a focus on diversity, inclusion, and equal opportunities - are key drivers in our aim to empower everyone to create sustainable solutions. Write the next chapter of your ABB story.
This position reports to
HR Business Partner
Your role and responsibilities
In this position, you provide general administrative support in the Human Resources Department for the Canadian fiduciary component and the Electrification group. You act as contact person for requests, providing solutions to those within your competences and forwarding others to the appropriate interlocutors. You play a critical role in the flow of administrative processes and procedures within the business, prioritizing requests and providing confidential assistance to the management team. • Assist the human resources fiduciary manager in the day-to-day management. Be the direct link between the various departments and the fiduciary manager, e-handle management, agenda, expense account, travel organization and file approval, handle requests received by e-mail that fall within your competences, as well as assist with the organization of important events for the activity, including travel logistics, reservations, and catering. • Support the client groups of the human resources fiduciary manager, as well as be involved in updating and drafting policies related to the Human Resources Department and offer support in maintaining the HR portal and updating information. • Manage, plan, and support the team in setting up certain activities of the department throughout the year. Be the contact person with several stakeholders. • Compile specific reports, presentations, organizational charts. Handle the internal correspondence on behalf of the activity manager. • Support the writing of professional communications, ensure that knowledge is shared and that employees are informed of any changes made. • Handle all requests from abroad within your competences. • Manage certain HR contracts in the management of invoices, purchase orders, and payments. • Participate in the development of internal programs for all Canadian employees. • Offer support for all related activities.
Qualifications for the role
College diploma in administrative management (or related field) as well as 2-3 years of experience in an administrative or assistance position.
Knowledge of the field of human resources (an asset).
Ability to prioritize and perform several tasks, with a very good sense of organization and priorities as well as being autonomous and demonstrating a good capacity for initiative.
Friendly and approachable behaviour, with a dynamic and enthusiastic approach to work.
Strong written and spoken communication skills, and fluency in French and English, both spoken and written. French is required. English is also required to communicate with customers outside Quebec on a regular basis.
Proficiency in Microsoft Office, including PowerPoint, Excel, and Word.
Benefits
Retirement plan
Accident insurance
Healthcare plan
Wellbeing program
More about us
We look forward to receiving your application. If you want to discover more about ABB, take another look at our website www.abb.com. For the ninth consecutive year, ABB Canada has been recognized as one of Canada's Best Employers by Forbes magazine. Consistently ranked as one of Canada's Top 100 Employers, Montreal's Best Employers, Canada's Best Employers for Young People, Canada's Greenest Employers and a long-time recipient of the Women in Governance Parity Certification, ABB's culture and commitment is to provide a caring workplace where everyone collaborates, feels valued, respected, included and supported. Also committed to ensuring that all policies and practices respect the Employment Equity Program, we aim for our workforce to be truly representative of the four designated groups; women, aboriginal people, members of visible minorities, and/or persons with disabilities. ABB will provide reasonable accommodation to the applicant with disabilities and encourage applicants to self-identify in the application process. ABB's Military Reservist Policy offers Canada's Reserve Force members the flexibility to undergo military training and activities while maintaining job security, seniority, pay, benefits, and privileges as ABB employees, including up to 15 paid working days per year for training, as well as extended leave for operations both in Canada and abroad, ensuring seamless career integration with our nation's defense forces.
At ABB, we are dedicated to addressing global challenges. Our core values: care, courage, curiosity, and collaboration - combined with a focus on diversity, inclusion, and equal opportunities - are key drivers in our aim to empower everyone to create sustainable solutions. Write the next chapter of your ABB story.
This position reports to
HR Business Partner
Your role and responsibilities
In this position, you provide general administrative support in the Human Resources Department for the Canadian fiduciary component and the Electrification group. You act as contact person for requests, providing solutions to those within your competences and forwarding others to the appropriate interlocutors. You play a critical role in the flow of administrative processes and procedures within the business, prioritizing requests and providing confidential assistance to the management team. • Assist the human resources fiduciary manager in the day-to-day management. Be the direct link between the various departments and the fiduciary manager, e-handle management, agenda, expense account, travel organization and file approval, handle requests received by e-mail that fall within your competences, as well as assist with the organization of important events for the activity, including travel logistics, reservations, and catering. • Support the client groups of the human resources fiduciary manager, as well as be involved in updating and drafting policies related to the Human Resources Department and offer support in maintaining the HR portal and updating information. • Manage, plan, and support the team in setting up certain activities of the department throughout the year. Be the contact person with several stakeholders. • Compile specific reports, presentations, organizational charts. Handle the internal correspondence on behalf of the activity manager. • Support the writing of professional communications, ensure that knowledge is shared and that employees are informed of any changes made. • Handle all requests from abroad within your competences. • Manage certain HR contracts in the management of invoices, purchase orders, and payments. • Participate in the development of internal programs for all Canadian employees. • Offer support for all related activities.
Qualifications for the role
College diploma in administrative management (or related field) as well as 2-3 years of experience in an administrative or assistance position.
Knowledge of the field of human resources (an asset).
Ability to prioritize and perform several tasks, with a very good sense of organization and priorities as well as being autonomous and demonstrating a good capacity for initiative.
Friendly and approachable behaviour, with a dynamic and enthusiastic approach to work.
Strong written and spoken communication skills, and fluency in French and English, both spoken and written. French is required. English is also required to communicate with customers outside Quebec on a regular basis.
Proficiency in Microsoft Office, including PowerPoint, Excel, and Word.
Benefits
Retirement plan
Accident insurance
Healthcare plan
Wellbeing program
More about us
We look forward to receiving your application. If you want to discover more about ABB, take another look at our website www.abb.com. For the ninth consecutive year, ABB Canada has been recognized as one of Canada's Best Employers by Forbes magazine. Consistently ranked as one of Canada's Top 100 Employers, Montreal's Best Employers, Canada's Best Employers for Young People, Canada's Greenest Employers and a long-time recipient of the Women in Governance Parity Certification, ABB's culture and commitment is to provide a caring workplace where everyone collaborates, feels valued, respected, included and supported. Also committed to ensuring that all policies and practices respect the Employment Equity Program, we aim for our workforce to be truly representative of the four designated groups; women, aboriginal people, members of visible minorities, and/or persons with disabilities. ABB will provide reasonable accommodation to the applicant with disabilities and encourage applicants to self-identify in the application process. ABB's Military Reservist Policy offers Canada's Reserve Force members the flexibility to undergo military training and activities while maintaining job security, seniority, pay, benefits, and privileges as ABB employees, including up to 15 paid working days per year for training, as well as extended leave for operations both in Canada and abroad, ensuring seamless career integration with our nation's defense forces.
💡 Quick Summary
Seeking a career-building opportunity? The HR Executive Assistant position is now open for candidates interested in the Human Resource (HR) Jobs sector. This role in Rivière-Saint-Jean offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Human Resource (HR) Jobs is a plus.