HR Operations Executive

Job Title: Contract Management and Coordination Executive

Working Hours: 1:00 p.m. - 10:00 p.m. (Monday to Friday)

Role & Responsibilities:

· Maintain and organize general office documents, including client/vendor documents and other operational records.

· Update and manage both digital and hard copies of client/vendor contracts, agreements, NDAs, etc.

· Oversee the entire contract lifecycle, including drafting, negotiation, review, and management, ensuring compliance, risk mitigation, and optimization of contractual agreements.

· Review and revise contracts for accuracy, completeness, and alignment with legal and business requirements, identifying risks and making necessary amendments or recommendations.

· Verify receipt of signed contracts, following up with clients/vendors as needed.

· Collaborate and communicate effectively with internal and external stakeholders, including legal teams, HR, sales, finance, project delivery teams and other departments involved in the contract process to align expectations.

· Coordinate with management or stakeholders for the signing of important documents.

· Monitor contract expiration dates and facilitate contract renewals or terminations, taking appropriate actions in consultation with stakeholders.

· Generate reports and analyze contract data, tracking key metrics such as contract value, timelines, compliance, and risks.

· Manage employee timesheets and ensure timely invoicing to clients.

· Communicate directly with clients or clients' executive assistants to facilitate meetings.

· Manage senior management calendars, coordinate appointments, and meetings with internal and external stakeholders.

· Coordinate with different departments to collect required data and share reports in a digitized manner.

· Organize, update, and schedule meetings across multiple time zones.

Ideal Candidate:

· Bachelor's degree with an MBA

· 2-3 years of experience in office operations, administrative, or executive assistant roles.

· Prior experience working with US entities is preferred.

· Proficient in MS Office suite, with the ability to create reports, dashboards, etc.

· Collaborative attitude, exceptional communication skills, and a high level of confidentiality.

· Detail-oriented with accurate record-keeping and digital document management skills.

· Dependable, organized, and professional, capable of working independently with minimal supervision.

· Mature and able to coordinate with senior management within the organization.

Job Types: Full-time, Regular / Permanent

Salary: ₹300,000.00 - ₹400,000.00 per year

Benefits:

Work from home
Schedule:

Day shift
Monday to Friday
Rotational shift
Education:

Master's (Preferred)
Experience:

total work: 2 years (Preferred)
Contract management: 2 years (Preferred)
Speak with the employer
++1 82376++8+6