Job Description
Job Title: Contract Management and Coordination Executive
Working Hours: 1:00 p.m. - 10:00 p.m. (Monday to Friday)
Role & Responsibilities:
· Maintain and organize general office documents, including client/vendor documents and other operational records.
· Update and manage both digital and hard copies of client/vendor contracts, agreements, NDAs, etc.
· Oversee the entire contract lifecycle, including drafting, negotiation, review, and management, ensuring compliance, risk mitigation, and optimization of contractual agreements.
· Review and revise contracts for accuracy, completeness, and alignment with legal and business requirements, identifying risks and making necessary amendments or recommendations.
· Verify receipt of signed contracts, following up with clients/vendors as needed.
· Collaborate and communicate effectively with internal and external stakeholders, including legal teams, HR, sales, finance, project delivery teams and other departments involved in the contract process to align expectations.
· Coordinate with management or stakeholders for the signing of important documents.
· Monitor contract expiration dates and facilitate contract renewals or terminations, taking appropriate actions in consultation with stakeholders.
· Generate reports and analyze contract data, tracking key metrics such as contract value, timelines, compliance, and risks.
· Manage employee timesheets and ensure timely invoicing to clients.
· Communicate directly with clients or clients' executive assistants to facilitate meetings.
· Manage senior management calendars, coordinate appointments, and meetings with internal and external stakeholders.
· Coordinate with different departments to collect required data and share reports in a digitized manner.
· Organize, update, and schedule meetings across multiple time zones.
Ideal Candidate:
· Bachelor's degree with an MBA
· 2-3 years of experience in office operations, administrative, or executive assistant roles.
· Prior experience working with US entities is preferred.
· Proficient in MS Office suite, with the ability to create reports, dashboards, etc.
· Collaborative attitude, exceptional communication skills, and a high level of confidentiality.
· Detail-oriented with accurate record-keeping and digital document management skills.
· Dependable, organized, and professional, capable of working independently with minimal supervision.
· Mature and able to coordinate with senior management within the organization.
Job Types: Full-time, Regular / Permanent
Salary: ₹300,000.00 - ₹400,000.00 per year
Benefits:
Work from home
Schedule:
Day shift
Monday to Friday
Rotational shift
Education:
Master's (Preferred)
Experience:
total work: 2 years (Preferred)
Contract management: 2 years (Preferred)
Speak with the employer
++1 82376++8+6
Working Hours: 1:00 p.m. - 10:00 p.m. (Monday to Friday)
Role & Responsibilities:
· Maintain and organize general office documents, including client/vendor documents and other operational records.
· Update and manage both digital and hard copies of client/vendor contracts, agreements, NDAs, etc.
· Oversee the entire contract lifecycle, including drafting, negotiation, review, and management, ensuring compliance, risk mitigation, and optimization of contractual agreements.
· Review and revise contracts for accuracy, completeness, and alignment with legal and business requirements, identifying risks and making necessary amendments or recommendations.
· Verify receipt of signed contracts, following up with clients/vendors as needed.
· Collaborate and communicate effectively with internal and external stakeholders, including legal teams, HR, sales, finance, project delivery teams and other departments involved in the contract process to align expectations.
· Coordinate with management or stakeholders for the signing of important documents.
· Monitor contract expiration dates and facilitate contract renewals or terminations, taking appropriate actions in consultation with stakeholders.
· Generate reports and analyze contract data, tracking key metrics such as contract value, timelines, compliance, and risks.
· Manage employee timesheets and ensure timely invoicing to clients.
· Communicate directly with clients or clients' executive assistants to facilitate meetings.
· Manage senior management calendars, coordinate appointments, and meetings with internal and external stakeholders.
· Coordinate with different departments to collect required data and share reports in a digitized manner.
· Organize, update, and schedule meetings across multiple time zones.
Ideal Candidate:
· Bachelor's degree with an MBA
· 2-3 years of experience in office operations, administrative, or executive assistant roles.
· Prior experience working with US entities is preferred.
· Proficient in MS Office suite, with the ability to create reports, dashboards, etc.
· Collaborative attitude, exceptional communication skills, and a high level of confidentiality.
· Detail-oriented with accurate record-keeping and digital document management skills.
· Dependable, organized, and professional, capable of working independently with minimal supervision.
· Mature and able to coordinate with senior management within the organization.
Job Types: Full-time, Regular / Permanent
Salary: ₹300,000.00 - ₹400,000.00 per year
Benefits:
Work from home
Schedule:
Day shift
Monday to Friday
Rotational shift
Education:
Master's (Preferred)
Experience:
total work: 2 years (Preferred)
Contract management: 2 years (Preferred)
Speak with the employer
++1 82376++8+6
💡 Quick Summary
Seeking a career-building opportunity? The HR Operations Executive position is now open for candidates interested in the Human Resource (HR) Jobs sector. This role in Mumbai offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Human Resource (HR) Jobs is a plus.