Job Description
Marion County requires on-site work. Remote work is not available.
We are looking for an experienced labor and employee relations assistant to join the HR Team at Marion County! The successful candidate will be able to demonstrate the ability to effectively communicate with applicants, hiring managers, department representatives, and other county staff. If you enjoy being part of a collaborative, team-oriented environment, we want to hear from you!
Typical Duties - Duties include, but are not limited to the following
Collective Bargaining Coordination & Support
Provides confidential staff support to collective bargaining including preparing minutes, tracking progress of required actions between bargaining sessions, and reviewing and analyzing contract language proposals for impact of costs and implementation.
Prepares contracts, ensuring that all tentative agreements are included; reviews draft contract; prepares documents for board review; collects signatures and distributes original contracts; maintains official bargaining records and archives.
Participates in preparing and distributing collective bargaining agreement changes to department representatives and management bargaining teams.
Records Management & Control
Maintains spreadsheets and files documenting human resources (HR) actions related to labor relations and collective bargaining.
Provides maintenance and security of personnel HR files (i.e. investigations, unemployment claims, bargaining records, etc.).
Maintains and archives HR confidential records and personnel files, including creating and maintaining spreadsheets of archived file information.
Researches and interprets Oregon Administrative Rules and other guidelines to determine appropriate retention periods of a wide range of documents.
Ensures the county is in compliance with state and federal posting requirements.
Timely processes requests for personnel and human resources files as requested by legal counsel staff, county employees and by order of a subpoena.
Processes high-priority, time sensitive Oregon Employment Department unemployment claim forms and PERS requests.
Maintains tracking log and filing system for confidential HR investigations and assessments.
Administrative Support
Provides administrative support to chief human resources officer, human resources manager, and other human resources staff as requested.
Prepares and maintains documents, forms, letters, records, logs, and files; performs complex data entry, prepares spreadsheets and reports; coordinates gathering of information from the county's human resources information systems and labor relations data records.
Ensures compliance with purchasing rules and regulations for the county purchasing card and purchase orders when used.
Coordinates support activities related to collective bargaining meetings, including preparing materials, scheduling rooms and resources, taking and preparing minutes, and providing follow-up documents.
Organizes and improves work processes and paper flow. Documents processes, identifies and actively pursues efficiencies, recommends and implements process improvement initiatives.
Research & Analysis
Researches, compiles, organizes, reviews, and analyzes data to verify facts and comparable market data.
Creates and maintains spreadsheets in support of labor relations and collective bargaining.
Other Job Duties
May work various hours in a workweek according to department needs.
May provide backup support to other key functional HR areas such as Benefits, HR Processing, Classification and Compensation, Employee Relations etc.
Composes correspondence.
Writes procedures.
Evaluates data and reaches logical conclusions.
Writes reports and recommendations.
Utilizes a wide variety of computer programs.
Travels to other county departments to assist with labor relations.
Performs other duties as assigned by the supervisor.
Requirements for the Position
EXPERIENCE AND TRAINING
Graduation from high school, preferably supplemented by course work in human resource management or business administration; AND
Five (5) years of progressively responsible experience in Human Resources, including employee relations or labor relations experience; OR
Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.
SPECIAL REQUIREMENTS
The finalist for this position will be required to pass a criminal history background check, however conviction of a crime may not necessarily disqualify an individual for this position.
Must possess a current driver's license in the applicant's state of residence and an acceptable driving history. Marion County will obtain a copy of the driving record for all qualified applicants from Driver and Motor Vehicle Services and review the driving record according to the Marion County policy and procedure for Driving on County Business. The policy can be found at: http://apps.co.marion.or.us/APAP/.
This assignment is not represented by a union.
This is a full-time position, which is eligible for overtime.
Typical Work Schedule: Monday through Friday, 8:00 a.m. - 5:00 p.m., with flexibility depending upon the needs of the department and program.
KNOWLEDGE, SKILLS AND ABILITIES
Thorough knowledge of basic research techniques, procedures and methods; principles and techniques of record keeping; English composition, spelling and grammar; office practices, procedures and techniques; human resource information software; word processing and spreadsheet software; techniques of customer service.
Some knowledge of basic principles and practices of human resources and risk management administration; federal, state and local statutes, regulations, rules, policies and procedures relating to the duties and responsibilities of assigned program.
Ability to comprehend and utilize complex forms, documents, and technical language; interpret and apply personnel policies, procedures, collective bargaining agreements and other applicable rules, guidelines and laws; communicate effectively, both orally and in writing; establish and maintain cooperative working relationships with county personnel, vendors, representatives of outside agencies and the public; be resourceful and use tact in explaining difficult procedures, policies and regulations to the public and employees; apply basic statistical methods to research and administrative assignments; collect, compile and organize data; operate office machines, including computer terminals and word processing equipment.
PUBLIC SERVICE LOAN FORGIVENESS
Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness Program, full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Student Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions about your student loan eligibility should be directed to your loan servicer or the US Department of Education.
VISA SPONSORSHIP
Marion County does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. Marion County is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.
VETERANS’ PREFERENCE
Applicants are eligible to use Veterans’ Preference when applying with Marion County in accordance with ORS 408.225, 408.230, and 408.235 and OAR 105-XXXXXX and 105-XXXXXX. Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.
DOCUMENTS REQUIRED FOR VETERANS’ PREFERENCE
One of the following:
MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); OR
Letter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; OR
Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.
In addition to one of the above documents, Disabled Veterans must also submit one of the following:
A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR
Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.
You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/
Marion County is an Equal Opportunity, Affirmative Action, Veteran and Disability employer committed to increasing the diversity of its workforce.
Applicants with a disability may request reasonable accommodation, through Human Resources, in any step of the process to assist them in demonstrating their qualifications to perform the duties of the position for which they are applying. Please e-mail Human Resources if you wish to request an accommodation.
We are looking for an experienced labor and employee relations assistant to join the HR Team at Marion County! The successful candidate will be able to demonstrate the ability to effectively communicate with applicants, hiring managers, department representatives, and other county staff. If you enjoy being part of a collaborative, team-oriented environment, we want to hear from you!
Typical Duties - Duties include, but are not limited to the following
Collective Bargaining Coordination & Support
Provides confidential staff support to collective bargaining including preparing minutes, tracking progress of required actions between bargaining sessions, and reviewing and analyzing contract language proposals for impact of costs and implementation.
Prepares contracts, ensuring that all tentative agreements are included; reviews draft contract; prepares documents for board review; collects signatures and distributes original contracts; maintains official bargaining records and archives.
Participates in preparing and distributing collective bargaining agreement changes to department representatives and management bargaining teams.
Records Management & Control
Maintains spreadsheets and files documenting human resources (HR) actions related to labor relations and collective bargaining.
Provides maintenance and security of personnel HR files (i.e. investigations, unemployment claims, bargaining records, etc.).
Maintains and archives HR confidential records and personnel files, including creating and maintaining spreadsheets of archived file information.
Researches and interprets Oregon Administrative Rules and other guidelines to determine appropriate retention periods of a wide range of documents.
Ensures the county is in compliance with state and federal posting requirements.
Timely processes requests for personnel and human resources files as requested by legal counsel staff, county employees and by order of a subpoena.
Processes high-priority, time sensitive Oregon Employment Department unemployment claim forms and PERS requests.
Maintains tracking log and filing system for confidential HR investigations and assessments.
Administrative Support
Provides administrative support to chief human resources officer, human resources manager, and other human resources staff as requested.
Prepares and maintains documents, forms, letters, records, logs, and files; performs complex data entry, prepares spreadsheets and reports; coordinates gathering of information from the county's human resources information systems and labor relations data records.
Ensures compliance with purchasing rules and regulations for the county purchasing card and purchase orders when used.
Coordinates support activities related to collective bargaining meetings, including preparing materials, scheduling rooms and resources, taking and preparing minutes, and providing follow-up documents.
Organizes and improves work processes and paper flow. Documents processes, identifies and actively pursues efficiencies, recommends and implements process improvement initiatives.
Research & Analysis
Researches, compiles, organizes, reviews, and analyzes data to verify facts and comparable market data.
Creates and maintains spreadsheets in support of labor relations and collective bargaining.
Other Job Duties
May work various hours in a workweek according to department needs.
May provide backup support to other key functional HR areas such as Benefits, HR Processing, Classification and Compensation, Employee Relations etc.
Composes correspondence.
Writes procedures.
Evaluates data and reaches logical conclusions.
Writes reports and recommendations.
Utilizes a wide variety of computer programs.
Travels to other county departments to assist with labor relations.
Performs other duties as assigned by the supervisor.
Requirements for the Position
EXPERIENCE AND TRAINING
Graduation from high school, preferably supplemented by course work in human resource management or business administration; AND
Five (5) years of progressively responsible experience in Human Resources, including employee relations or labor relations experience; OR
Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.
SPECIAL REQUIREMENTS
The finalist for this position will be required to pass a criminal history background check, however conviction of a crime may not necessarily disqualify an individual for this position.
Must possess a current driver's license in the applicant's state of residence and an acceptable driving history. Marion County will obtain a copy of the driving record for all qualified applicants from Driver and Motor Vehicle Services and review the driving record according to the Marion County policy and procedure for Driving on County Business. The policy can be found at: http://apps.co.marion.or.us/APAP/.
This assignment is not represented by a union.
This is a full-time position, which is eligible for overtime.
Typical Work Schedule: Monday through Friday, 8:00 a.m. - 5:00 p.m., with flexibility depending upon the needs of the department and program.
KNOWLEDGE, SKILLS AND ABILITIES
Thorough knowledge of basic research techniques, procedures and methods; principles and techniques of record keeping; English composition, spelling and grammar; office practices, procedures and techniques; human resource information software; word processing and spreadsheet software; techniques of customer service.
Some knowledge of basic principles and practices of human resources and risk management administration; federal, state and local statutes, regulations, rules, policies and procedures relating to the duties and responsibilities of assigned program.
Ability to comprehend and utilize complex forms, documents, and technical language; interpret and apply personnel policies, procedures, collective bargaining agreements and other applicable rules, guidelines and laws; communicate effectively, both orally and in writing; establish and maintain cooperative working relationships with county personnel, vendors, representatives of outside agencies and the public; be resourceful and use tact in explaining difficult procedures, policies and regulations to the public and employees; apply basic statistical methods to research and administrative assignments; collect, compile and organize data; operate office machines, including computer terminals and word processing equipment.
PUBLIC SERVICE LOAN FORGIVENESS
Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness Program, full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Student Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions about your student loan eligibility should be directed to your loan servicer or the US Department of Education.
VISA SPONSORSHIP
Marion County does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. Marion County is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.
VETERANS’ PREFERENCE
Applicants are eligible to use Veterans’ Preference when applying with Marion County in accordance with ORS 408.225, 408.230, and 408.235 and OAR 105-XXXXXX and 105-XXXXXX. Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.
DOCUMENTS REQUIRED FOR VETERANS’ PREFERENCE
One of the following:
MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); OR
Letter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; OR
Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.
In addition to one of the above documents, Disabled Veterans must also submit one of the following:
A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR
Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.
You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/
Marion County is an Equal Opportunity, Affirmative Action, Veteran and Disability employer committed to increasing the diversity of its workforce.
Applicants with a disability may request reasonable accommodation, through Human Resources, in any step of the process to assist them in demonstrating their qualifications to perform the duties of the position for which they are applying. Please e-mail Human Resources if you wish to request an accommodation.
💡 Quick Summary
Seeking a career-building opportunity? The HR Specialist - Labor Relations position is now open for candidates interested in the Human Resource (HR) Jobs sector. This role in Salem offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Human Resource (HR) Jobs is a plus.
