Self-motivated, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with unwavering attention to detail at all times;

Not fazed by a high volume of projects and have exceptional organizational skills;

able to thrive in an environment of constant change;

Learning agility - excited about the challenge of learning new things, and have a strong appetite for innovation;

business-oriented, think outside the box, able to confidently communicate with executives at all levels;

Able to work proactively, independently and reliably on multiple projects under tight time frames in a fast-paced environment with a positive and energetic attitude;

curious and eager to tackle matters outside the area of expertise.

You are biased towards collaboration and responsive to change, feedback and new ideas. The successful candidate will seek to work in an environment where freedom and responsibility are equally valued, and where passion and curiosity are mandates. You have experience working with people across a diverse range of cultures, time zones, and languages.

Responsibilities
Support executives and their respective teams based in India who work on a variety of areas.
Maintain complex calendars, including scheduling of meetings, internally and externally, with multiple parties across multiple time zones.
Coordinate travel arrangements (domestic and international).
Process travel and expense reports.
Assist with event planning and onboarding of new hires.
Program management - Support various aspects of the team (e.g., preparing, updating the org structure, HC reports, project manage and track ongoing projects within the team, maintaining trackers as needed monitoring email inboxes for claims for the team, filing of documents and records etc.).
Review and manage team billing and invoices.
Identify and work with the team to develop data-driven strategies to streamline workflows.
Develop and execute special projects as needed independently and at times in collaboration with the team.
Requirements
2+ years as an administrative assistant (experience working with the talent team and/or a media/entertainment company is a plus but not required).
Team player who operates in a fast paced setting. Ability to work in tandem with existing Administrative Assistants.
Understanding of how to prioritize tasks and respond accordingly.
Have clear, concise communication skills, excellent interpersonal skills, creative thinking, and the ability to multitask.
Ability to be discrete and maintain confidential information.
Proficiency in Google Suite