Junior Accountant

Full job description
Junior Accountant

We're looking for a detail-oriented and proactive Junior Accountant to join our team! In this role, you'll work closely with our Accounting, Payroll, and Accounts Receivable (AR) teams to ensure accurate and timely completion of transactions and reporting. This is a great opportunity for someone who thrives in a fast-paced environment, can manage multiple tasks, and is eager to take on new challenges.

Responsibilities

As a Junior Accountant, your core responsibilities will include, but aren't limited to:

Accounts Receivable (AR)

Payment Processing: Deposit and post customer checks and ACH payments using our internal software, Zenople - Aqore.
VMS Payment Management: Post VMS payments in Zenople and maintain dedicated worksheets for each VMS client prior to posting.
Adjustment Handling: Accurately apply adjustments, process credit memos, and maintain all AR-related books and worksheets.
Reconciliation Support: Keep a daily posting worksheet file for weekly reconciliation of accounts receivable balances.
Collections Support: Assist in monitoring aging accounts and support collection efforts by communicating with customers regarding overdue payments.
Accounts Payable (AP)

Vendor Order Processing: Receive vendor orders, submit them to operations for confirmation/approval, and accurately enter them into QuickBooks for timely payment.
Invoice Management: Receive, audit, and verify invoices and utility bills for accuracy, confirm charges, dispute discrepancies with vendors, and communicate effectively to resolve issues.
Vendor Setup: Obtain proper documentation (W-9s, vendor agreements) from new vendors and accurately set them up in QuickBooks.
Bill Entry & Follow-up: Enter bills into QuickBooks, route them for appropriate approvals, and diligently follow up to ensure timely payments, avoiding late fees.
Record Keeping: Maintain accurate and organized Accounts Payable records, including vendor files and payment histories, and ensure all payments are made on time.
Factoring Reconciliation: Reconcile payments received for factoring companies and schedule corresponding payments.
Payroll Support

Daily Payroll Process Support: Submit Positive Pay and ACH to the bank and accurately reconcile daily numbers in the absence of other team members.
Weekly Internal Payroll Support: Support and prepare the weekly internal payroll when other team members are absent. This includes comprehensive data entry, thorough expense/commission approval checks, accurate processing, and finalizing the payroll.
Weekly Discrepancy Review: Perform weekly audits for any discrepancies related to hours worked, billing, and markup, investigating and resolving issues proactively.
General Audits: Perform general internal audits, follow up on payroll credit invoice approvals, process employee collections, and monitor system activation statuses for integrity.
Weekly Bookkeeping & Reporting

Expense Review: Conduct weekly reviews of Amex transactions and receipts to ensure IRS compliance and proper categorization.
Documentation Coordination: Coordinate with operations to prepare books for posting, including Amex card receipt confirmation, validation, and following up on missing invoices/receipts to maintain complete records.
QuickBooks Preparation: Prepare and organize all bank and credit card transactions for efficient QuickBooks posting.
Transaction Posting: Accurately post various transactions into QuickBooks, ensuring proper allocation to accounts, locations, departments, and other required fields.
Cash Audit: Conduct weekly cash audits for other entities' payment sheets, verifying accuracy and completeness.
General Reporting & Other Duties

Reporting Assistance: Assist the Accounting Manager with state, federal, and IRS-related reports . This includes reporting weekly child support and responding to state and IRS letters in coordination with your supervisor.
Monthly & Quarterly & Yearly reporting: assist the accounting manager on monthly and year reporting to states, Federal. such as withholding, Payroll Tax reporting, Health enrollment forms processing to employees.
Day to day: responding to the IRS, States inquiries required employees related verification of wages, tax, and others information on a timely basis.
Maintain Confidentiality: Handle sensitive financial information with the utmost confidentiality and integrity.
Ad-hoc Tasks: Be open to taking on other duties as assigned by your supervisor and adapting to changes within the department to support the overall finance function.
Qualifications

Strong proficiency in Microsoft Office, especially Excel (basic formulas).
Experience with QuickBooks and any payroll and AR software (e.g., Zenople - Aqore).
Ability to work under pressure and meet tight deadlines while maintaining accuracy.
Associate's or Bachelor's degree preferred in Finance or Accounting.
One to two years of experience in QuickBooks, Accounting, AR, or Payroll Software.
Proactive, challenge-accepting attitude with a willingness to work late when necessary to meet deadlines.
Excellent attention to detail and strong analytical skills.
Strong organizational and time management skills.
Effective written and verbal communication skills.
Job Type: Full-time

Pay: $50,000.00 - $52,000.00 per year

Benefits:

Health insurance
Paid time off
Schedule:

8 hour shift
Monday to Friday
Work Location: In person

United States
Texas
Dallas Show on map Get directions