Job Description
We're seeking a detail-oriented individual who is looking to grow a long lasting professional administrative career within an organisation that offers ongoing mentoring, training, career opportunities and a supportive environment.
The role:
As an Administrative Assistant you will work closely with our Legal Assistants to provide administrative support to legal and business services staff to enhance our client experience. This is a full-time role working Monday to Friday, 8:30 am to 5:00 pm.
This Administrative Assistant role is designed for career progression to a Legal Assistant role and is best suited for individuals who are not currently studying.
Skills & experience:
This role is ideal for a client focused individual who enjoys working collaboratively and is looking to build a career in legal support.
To be successful you will have:
6-18 months administrative experience.
Impeccable attention to detail.
Previous customer service experience.
The ability to work five days per week in the office, 8:30 am to 5:00 pm.
Demonstrated enthusiasm and proactivity in the workplace.
Knowledge of the Microsoft Office suite (Outlook, Word, Excel and PowerPoint).
Strong time management and organisational skills; ability to prioritise your time across several busy matters.
Good written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders.
Your day will involve:
Delivering high quality, accurate work whilst managing deadlines, responding to change and the competing priorities of all work.
Scanning, printing, or photocopying relevant documents as and when required by the relevant practice group support colleague or Lawyer.
Providing ad-hoc support to the practice group such as dealing with incoming mail, expense management, booking meeting rooms, amending documents and any other administrative duties.
Preparing files for archiving and manage return and retrieval of files following firm guidelines.
What we offer:
We're a world leading international law firm with a global team of over 5,000 professionals. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions.
We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.
We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you'll have it and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
For more benefits on offer such as our 26 weeks paid parental leave, holistic wellbeing fund or home office allowance please click/ copy this link into your browser - https://marketing.hsf.com/20/2+354/landing-pages/hsf-benefits.pdf
We encourage applications from individuals of diverse backgrounds, including but not limited to First Nations, LGBTIQA+ and neurodivergent individuals, as well as individuals of all ages, cultures, genders, and abilities. We're a safe, inclusive, and equitable workplace and celebrate the diversity of our people.
All Administrative Assistant vacancies are managed directly by Herbert Smith Freehills Recruitment team and are not listed with any recruitment agency.
The role:
As an Administrative Assistant you will work closely with our Legal Assistants to provide administrative support to legal and business services staff to enhance our client experience. This is a full-time role working Monday to Friday, 8:30 am to 5:00 pm.
This Administrative Assistant role is designed for career progression to a Legal Assistant role and is best suited for individuals who are not currently studying.
Skills & experience:
This role is ideal for a client focused individual who enjoys working collaboratively and is looking to build a career in legal support.
To be successful you will have:
6-18 months administrative experience.
Impeccable attention to detail.
Previous customer service experience.
The ability to work five days per week in the office, 8:30 am to 5:00 pm.
Demonstrated enthusiasm and proactivity in the workplace.
Knowledge of the Microsoft Office suite (Outlook, Word, Excel and PowerPoint).
Strong time management and organisational skills; ability to prioritise your time across several busy matters.
Good written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders.
Your day will involve:
Delivering high quality, accurate work whilst managing deadlines, responding to change and the competing priorities of all work.
Scanning, printing, or photocopying relevant documents as and when required by the relevant practice group support colleague or Lawyer.
Providing ad-hoc support to the practice group such as dealing with incoming mail, expense management, booking meeting rooms, amending documents and any other administrative duties.
Preparing files for archiving and manage return and retrieval of files following firm guidelines.
What we offer:
We're a world leading international law firm with a global team of over 5,000 professionals. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions.
We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.
We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you'll have it and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
For more benefits on offer such as our 26 weeks paid parental leave, holistic wellbeing fund or home office allowance please click/ copy this link into your browser - https://marketing.hsf.com/20/2+354/landing-pages/hsf-benefits.pdf
We encourage applications from individuals of diverse backgrounds, including but not limited to First Nations, LGBTIQA+ and neurodivergent individuals, as well as individuals of all ages, cultures, genders, and abilities. We're a safe, inclusive, and equitable workplace and celebrate the diversity of our people.
All Administrative Assistant vacancies are managed directly by Herbert Smith Freehills Recruitment team and are not listed with any recruitment agency.
💡 Quick Summary
Seeking a career-building opportunity? The Junior Administrative Assistant position is now open for candidates interested in the Helper Jobs sector. This role in Brisbane offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Helper Jobs is a plus.