Job Description
Location: Kingston, ON Canada
Type: Permanent
Group/Grade: Support Grade 2
Rate: $65,02+.12 (start)
Date: April 23, 2026
The Ontario Nurses’ Association (ONA) is Canada’s largest nurses’ union. We are powered by our members — 68,000 nurses and health-care professionals, and 18,000 nursing student affiliates — who provide care in hospitals, long-term care, public health, the community, clinics and industry.
Our mission is to defend the rights of and advocate for nurses and health-care professionals who care for the health of Ontarians. We empower members and fight against unfair and unsafe treatment, negotiate and enforce our contracts, offer benefits and insurance, provide tailored education and development opportunities and much more. We confront governments, administrations and other policymakers head on to fight for high-quality public health care.
ONA is seeking to hire a Labour Relations Assistant for Region 2 in our Kingston office. The successful candidate will provide administrative support by handling various administrative tasks, document database management, transcribe amendments to contracts to support our Labour Relations Officers in the field and general office coordination.
Our ideal candidate will demonstrate expertise, judgment and independence to provide advanced-level administrative coordination and support across their team with a professional and service-focused approach. With high attention to detail and exemplary initiative, be accountable for providing support to members and staff and in collaboration with our Labour Relations Officers in a manner that is consistent with our member values.
This is what else you can expect from this dynamic role:
Make observable contributions to the success of other team members and the overall performance of the team.
Records management (electronic and hard copy); identify priorities within the tracking system.
Transcribe documents including letters, memos, and correspondence or copy-typing handwritten notes.
Draft and prepare correspondence.
Photocopy and scan documents and correspondence.
Convert documents from various versions to Word, and/or onto templates provided.
Produce and proofread materials/documents for our Labour Relations Officers.
Help prepare, compile, serve and file various applications and responses for proceedings before various Ministry departments.
Maintain information specific to grievances tracking.
Distribute new and amended collective agreements.
Calendar management including booking meetings, coordinating appointments and scheduling calls; at times process incoming/outgoing mail and couriers ensuring the most efficient method is used for distribution.
Receive inquiries by telephone and in person and direct callers to the appropriate team member.
Coordinate and maintain ongoing organizational projects as assigned.
What we are looking for:
The successful candidate will possess:
Post-secondary certificate and/or diploma in Business Administration, Legal Administration, Administrative Services or a related field.
Three (3) to five (5) years of relevant experience as a legal secretary and/or office administration in labour relations and/or employment law. Union experience would be an asset.
Records management experience.
Certificate, courses and/or experience in project management/coordination is an asset.
Advanced knowledge of Microsoft Office (including Word, Excel, Adobe and PowerPoint); and demonstrated experience in database management.
The ability to prioritize and manage multiple deadlines in a fast-paced environment in accordance with instructions; High level of accuracy and strong attention to detail.
The ability to work professionally with people from various levels of the organization; Impeccable interpersonal, presentation, written and verbal communication skills.
Adaptable and flexible individual who can work effectively as part of a team
All Interested candidates may apply via ONA Jobs by 4:30 p.m. on May 7, 2026.
The Ontario Nurses’ Association is committed to employment equity within its staff. Applications are encouraged from equity groups including individuals of Aboriginal descent, racialized individuals, individuals with disabilities, and 2SLGBTQI persons. We also provide accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for a disability during any stage of the recruitment process, please notify Human Resources at [email protected].
Thank you for your interest in joining us. Only those selected for an interview will be contacted.
Type: Permanent
Group/Grade: Support Grade 2
Rate: $65,02+.12 (start)
Date: April 23, 2026
The Ontario Nurses’ Association (ONA) is Canada’s largest nurses’ union. We are powered by our members — 68,000 nurses and health-care professionals, and 18,000 nursing student affiliates — who provide care in hospitals, long-term care, public health, the community, clinics and industry.
Our mission is to defend the rights of and advocate for nurses and health-care professionals who care for the health of Ontarians. We empower members and fight against unfair and unsafe treatment, negotiate and enforce our contracts, offer benefits and insurance, provide tailored education and development opportunities and much more. We confront governments, administrations and other policymakers head on to fight for high-quality public health care.
ONA is seeking to hire a Labour Relations Assistant for Region 2 in our Kingston office. The successful candidate will provide administrative support by handling various administrative tasks, document database management, transcribe amendments to contracts to support our Labour Relations Officers in the field and general office coordination.
Our ideal candidate will demonstrate expertise, judgment and independence to provide advanced-level administrative coordination and support across their team with a professional and service-focused approach. With high attention to detail and exemplary initiative, be accountable for providing support to members and staff and in collaboration with our Labour Relations Officers in a manner that is consistent with our member values.
This is what else you can expect from this dynamic role:
Make observable contributions to the success of other team members and the overall performance of the team.
Records management (electronic and hard copy); identify priorities within the tracking system.
Transcribe documents including letters, memos, and correspondence or copy-typing handwritten notes.
Draft and prepare correspondence.
Photocopy and scan documents and correspondence.
Convert documents from various versions to Word, and/or onto templates provided.
Produce and proofread materials/documents for our Labour Relations Officers.
Help prepare, compile, serve and file various applications and responses for proceedings before various Ministry departments.
Maintain information specific to grievances tracking.
Distribute new and amended collective agreements.
Calendar management including booking meetings, coordinating appointments and scheduling calls; at times process incoming/outgoing mail and couriers ensuring the most efficient method is used for distribution.
Receive inquiries by telephone and in person and direct callers to the appropriate team member.
Coordinate and maintain ongoing organizational projects as assigned.
What we are looking for:
The successful candidate will possess:
Post-secondary certificate and/or diploma in Business Administration, Legal Administration, Administrative Services or a related field.
Three (3) to five (5) years of relevant experience as a legal secretary and/or office administration in labour relations and/or employment law. Union experience would be an asset.
Records management experience.
Certificate, courses and/or experience in project management/coordination is an asset.
Advanced knowledge of Microsoft Office (including Word, Excel, Adobe and PowerPoint); and demonstrated experience in database management.
The ability to prioritize and manage multiple deadlines in a fast-paced environment in accordance with instructions; High level of accuracy and strong attention to detail.
The ability to work professionally with people from various levels of the organization; Impeccable interpersonal, presentation, written and verbal communication skills.
Adaptable and flexible individual who can work effectively as part of a team
All Interested candidates may apply via ONA Jobs by 4:30 p.m. on May 7, 2026.
The Ontario Nurses’ Association is committed to employment equity within its staff. Applications are encouraged from equity groups including individuals of Aboriginal descent, racialized individuals, individuals with disabilities, and 2SLGBTQI persons. We also provide accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for a disability during any stage of the recruitment process, please notify Human Resources at [email protected].
Thank you for your interest in joining us. Only those selected for an interview will be contacted.
💡 Quick Summary
Seeking a career-building opportunity? The Labour Relations Assistant position is now open for candidates interested in the Human Resource (HR) Jobs sector. This role in Kingston offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Human Resource (HR) Jobs is a plus.
