Job Description
General information
Affiliated entity
Freyssinet Australia and New Zealand is a multifaceted specialist contractor providing innovative solutions for remediation, post-tensioning, and specialist civil engineering. We have an unrivalled reputation in specialised civil engineering across Bridges, Structures, Marine, and Industrial sectors. We have local branches in all states of Australia & parts of New Zealand and are present in over 100 countries around the world.
Reference number
2026XXXXXX
Publication date
3/6/2026
Job details
Job category
ASSISTANT ROLES - Office Manager
Job title
Office & Project Coordinator – QLD
Contract type
Permanent
Telework?
On site
Description of the assignment
Freyssinet Australia is seeking an organised, proactive and detail‑focused Office & Project Coordinator to support our growing QLD operations. This is a key role in ensuring the smooth running of our office and assisting our project teams across a wide range of administrative, coordination and operational activities.
Profile
Reporting to the QLD Regional Manager, you will be an essential point of support for the team, coordinating onboarding, assisting with project administration, managing systems, engaging with suppliers, and helping maintain a safe, professional and efficient working environment.
Key Responsibilities
Coordinate day‑to‑day office operations to ensure a professional, efficient, and well‑run workplace.
Welcome and sign in visitors, ensuring compliance with internal procedures.
Provide comprehensive coordination and project support including documentation, procurement, filing, and information management.
Manage onboarding tasks for new employees including inductions, booking medicals, training, and maintaining accurate HR documentation.
Arrange travel and accommodation for office and site personnel.
Support accounts payable processes, payroll coordination, and purchasing of office, warehouse and project‑related items.
Work closely with the QLD HSE Lead on return‑to‑work coordination and emergency management procedures.
Liaise with internal support functions including HR, Finance, Payroll, QSE and IT to ensure smooth regional operations.
Maintain office and off‑site filing systems, leases, storage records, tender documents and project folders.
Coordinate external service providers (cleaners, security, maintenance contractors) and manage office equipment repairs.
Assist in preparing tender submissions with Business Development Managers and Bid Coordinators.
Organise office events, meetings, and team functions.
Liaise with co‑tenants (Menard, ConeTec) and provide general office support including room bookings, catering and kitchen/office upkeep.
Skills & Competencies
Strong communication skills with the ability to engage professionally with internal and external stakeholders.
Excellent attention to detail and commitment to delivering high‑quality outcomes.
Strong organisational and coordination skills, with the ability to prioritise and adapt to changing demands.
Confident working with systems, processes and detailed documentation.
Team‑oriented mindset with willingness to support colleagues where needed.
Proactive approach to continuous improvement and working smarter.
Understanding of Health & Safety obligations and ability to support safety processes.
Ability to manage contract and administrative requirements accurately.
Qualifications & Experience
Minimum 3 years’ experience in coordination, onboarding or administrative roles.
Proficient in Microsoft Office (Word, Excel, Outlook).
Experience in construction, engineering or project‑based environments is highly beneficial.
Experience with finance or payroll systems is an advantage.
Strong general computer literacy and confidence learning new software.
On‑site exposure is desirable but not essential.
Why us?
Ready to Join Us?
If you're ready to take on an exciting new challenge and become part of an innovative and supportive team, we'd love to hear from you!
Apply today and be a part of shaping Australia’s future with Freyssinet!
How to Apply: If you are a motivated professional ready to take on a dynamic role with the opportunity to travel and work on impactful projects across Australia, we encourage you to apply.
Please send your updated resume/CV to Rachel Greenway at [email protected]
Join Us in Building a Better Future! At Freyssinet, we are committed to diversity and inclusion, believing that diverse perspectives enhance our engineering solutions. We seek top talent based on skills, motivation, and cultural fit. We encourage applications from all demographic groups, with recruitment decisions made purely on merit.
Applicant criteria
Minimum education required
A-levels
Minimum experience required
More than 3 years
Job location
Job location
Oceania, Australia, QLD, Brisbane (incl. Gold Coast and Sunshine Coast)
YES=Do not include address NO=Include the address
No
Address
Eagle Farm QLD, Australia
Affiliated entity
Freyssinet Australia and New Zealand is a multifaceted specialist contractor providing innovative solutions for remediation, post-tensioning, and specialist civil engineering. We have an unrivalled reputation in specialised civil engineering across Bridges, Structures, Marine, and Industrial sectors. We have local branches in all states of Australia & parts of New Zealand and are present in over 100 countries around the world.
Reference number
2026XXXXXX
Publication date
3/6/2026
Job details
Job category
ASSISTANT ROLES - Office Manager
Job title
Office & Project Coordinator – QLD
Contract type
Permanent
Telework?
On site
Description of the assignment
Freyssinet Australia is seeking an organised, proactive and detail‑focused Office & Project Coordinator to support our growing QLD operations. This is a key role in ensuring the smooth running of our office and assisting our project teams across a wide range of administrative, coordination and operational activities.
Profile
Reporting to the QLD Regional Manager, you will be an essential point of support for the team, coordinating onboarding, assisting with project administration, managing systems, engaging with suppliers, and helping maintain a safe, professional and efficient working environment.
Key Responsibilities
Coordinate day‑to‑day office operations to ensure a professional, efficient, and well‑run workplace.
Welcome and sign in visitors, ensuring compliance with internal procedures.
Provide comprehensive coordination and project support including documentation, procurement, filing, and information management.
Manage onboarding tasks for new employees including inductions, booking medicals, training, and maintaining accurate HR documentation.
Arrange travel and accommodation for office and site personnel.
Support accounts payable processes, payroll coordination, and purchasing of office, warehouse and project‑related items.
Work closely with the QLD HSE Lead on return‑to‑work coordination and emergency management procedures.
Liaise with internal support functions including HR, Finance, Payroll, QSE and IT to ensure smooth regional operations.
Maintain office and off‑site filing systems, leases, storage records, tender documents and project folders.
Coordinate external service providers (cleaners, security, maintenance contractors) and manage office equipment repairs.
Assist in preparing tender submissions with Business Development Managers and Bid Coordinators.
Organise office events, meetings, and team functions.
Liaise with co‑tenants (Menard, ConeTec) and provide general office support including room bookings, catering and kitchen/office upkeep.
Skills & Competencies
Strong communication skills with the ability to engage professionally with internal and external stakeholders.
Excellent attention to detail and commitment to delivering high‑quality outcomes.
Strong organisational and coordination skills, with the ability to prioritise and adapt to changing demands.
Confident working with systems, processes and detailed documentation.
Team‑oriented mindset with willingness to support colleagues where needed.
Proactive approach to continuous improvement and working smarter.
Understanding of Health & Safety obligations and ability to support safety processes.
Ability to manage contract and administrative requirements accurately.
Qualifications & Experience
Minimum 3 years’ experience in coordination, onboarding or administrative roles.
Proficient in Microsoft Office (Word, Excel, Outlook).
Experience in construction, engineering or project‑based environments is highly beneficial.
Experience with finance or payroll systems is an advantage.
Strong general computer literacy and confidence learning new software.
On‑site exposure is desirable but not essential.
Why us?
Ready to Join Us?
If you're ready to take on an exciting new challenge and become part of an innovative and supportive team, we'd love to hear from you!
Apply today and be a part of shaping Australia’s future with Freyssinet!
How to Apply: If you are a motivated professional ready to take on a dynamic role with the opportunity to travel and work on impactful projects across Australia, we encourage you to apply.
Please send your updated resume/CV to Rachel Greenway at [email protected]
Join Us in Building a Better Future! At Freyssinet, we are committed to diversity and inclusion, believing that diverse perspectives enhance our engineering solutions. We seek top talent based on skills, motivation, and cultural fit. We encourage applications from all demographic groups, with recruitment decisions made purely on merit.
Applicant criteria
Minimum education required
A-levels
Minimum experience required
More than 3 years
Job location
Job location
Oceania, Australia, QLD, Brisbane (incl. Gold Coast and Sunshine Coast)
YES=Do not include address NO=Include the address
No
Address
Eagle Farm QLD, Australia
💡 Quick Summary
Seeking a career-building opportunity? The Office & Project Coordinator – QLD position is now open for candidates interested in the Construction, Repair & Maintenance Services sector. This role in Earlsfield offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Construction, Repair & Maintenance Services is a plus.
