Job Description
Permanent Full Time
Role description
Our Global Private Debt Investments team is looking for an Office Manager in Toronto, Ontario. Reporting to the Global Head of Private Debt, you will work closely with leadership team to provide administrative and organizational support for the global team. We are looking for an individual that has a strong attention to detail in handling assigned projects and works effectively in a fast-paced environment that requires a high level of multi-tasking and attention to detail. This role also requires strong PC/technical and organizational skills.
What you will do
Providing general administrative support: point of contact for visitors; answering phones; responding to enquiries; scanning/copying; mail management; maintaining and ordering of supplies
Manage and schedule all travel arrangements and expenses, including managing conference bookings and schedules
Coordinate and oversee reporting activities, ensuring accuracy and timeliness.
Manage calendar, book and coordinate meetings
Assist in managing and filing investment and legal documents, including preparing documents for signatures using DocuSign
Coordinate the logistics of setting up new staff and leaders. This includes space, phone, computer, security etc.
Coordinate department moves and follows up with the necessary Facilities Departments after move(s) to ensure any changes have been made
Participate in planning of special events – retirements/Townhalls/Anniversary celebrations
Act as the Security Coordinator, coordinate user ID, and data access services for all departmental staff and contractors
Processing expenses, invoices and departmental overtime in accordance with corporate policies and procedures
Update and refine PowerPoint presentations and memos for both external and internal audiences
Ensure adequate supplies are in place while optimizing purchasing authority and cost effectiveness
Work independently to perform advanced, diversified, and complex administrative duties
Serve as a generalist within the team, providing versatile support beyond traditional Administrative Assistant responsibilities.
What you will bring
4+ years of experience in an executive support role
Post-secondary education, degree or diploma.
Strong and effective organizational and time management skills with the ability to manage multiple priorities
Ability to remain flexible, work as part of a team as well as independently
Effective oral and written communication skills
Proficient in using Microsoft (Outlook, PowerPoint, Word, Excel) and possess the aptitude for learning additional industry-related software
Critical thinking and problem-solving abilities
The base salary for this position is between $44,+00 - $74,800 annually. This represents base salary only and does not represent other variable compensation components of our total compensation ( i.e. annual bonus, commission etc). If you are selected to move forward in our recruitment process, your recruiter will be able to discuss additional details of our total rewards program with you.
Career opportunities will be open a minimum of 5 business days from the date of posting, closing dates will vary depending on the search activity. All applications received will be reviewed on a rolling basis.
Be your best at Canada Life- Apply today!
Being a part of Canada Life means you have a voice. This is a place where your unique background, perspectives and talents are valued, and shape our future success.
You can be your best here. You’re part of a diverse and inclusive workplace where your career and well-being are championed. You’ll have the opportunity to excel in your way, finding new and better ways to deliver exceptional customer and advisor experiences.
Together, as part of a great team, you’ll deliver on our shared purpose to improve the well-being of Canadians. It’s our driving force. Become part of a strong and successful company that’s trusted by millions of Canadians to do the right thing.
Canada Life serves the financial security needs of more than 13 million people across Canada, with additional operations in Europe and the United States. As members of the Power Financial Corporation group of companies, we’re one of Canada’s leading insurers with interests in life insurance, health insurance, investment and retirement savings. We offer a broad portfolio of financial and benefit plan solutions for individuals, families, businesses and organizations.
We are committed to providing an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of the communities in which we live, and to creating an environment where every employee has the opportunity to reach their potential.
It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Canada Life policies. To request a reasonable accommodation in the application process, contact talentacquisitioncanada@canadalife.com.
Canada Life would like to thank all applicants, however only those who qualify for an interview will be contacted.
#LI-Hybrid
&
Role description
Our Global Private Debt Investments team is looking for an Office Manager in Toronto, Ontario. Reporting to the Global Head of Private Debt, you will work closely with leadership team to provide administrative and organizational support for the global team. We are looking for an individual that has a strong attention to detail in handling assigned projects and works effectively in a fast-paced environment that requires a high level of multi-tasking and attention to detail. This role also requires strong PC/technical and organizational skills.
What you will do
Providing general administrative support: point of contact for visitors; answering phones; responding to enquiries; scanning/copying; mail management; maintaining and ordering of supplies
Manage and schedule all travel arrangements and expenses, including managing conference bookings and schedules
Coordinate and oversee reporting activities, ensuring accuracy and timeliness.
Manage calendar, book and coordinate meetings
Assist in managing and filing investment and legal documents, including preparing documents for signatures using DocuSign
Coordinate the logistics of setting up new staff and leaders. This includes space, phone, computer, security etc.
Coordinate department moves and follows up with the necessary Facilities Departments after move(s) to ensure any changes have been made
Participate in planning of special events – retirements/Townhalls/Anniversary celebrations
Act as the Security Coordinator, coordinate user ID, and data access services for all departmental staff and contractors
Processing expenses, invoices and departmental overtime in accordance with corporate policies and procedures
Update and refine PowerPoint presentations and memos for both external and internal audiences
Ensure adequate supplies are in place while optimizing purchasing authority and cost effectiveness
Work independently to perform advanced, diversified, and complex administrative duties
Serve as a generalist within the team, providing versatile support beyond traditional Administrative Assistant responsibilities.
What you will bring
4+ years of experience in an executive support role
Post-secondary education, degree or diploma.
Strong and effective organizational and time management skills with the ability to manage multiple priorities
Ability to remain flexible, work as part of a team as well as independently
Effective oral and written communication skills
Proficient in using Microsoft (Outlook, PowerPoint, Word, Excel) and possess the aptitude for learning additional industry-related software
Critical thinking and problem-solving abilities
The base salary for this position is between $44,+00 - $74,800 annually. This represents base salary only and does not represent other variable compensation components of our total compensation ( i.e. annual bonus, commission etc). If you are selected to move forward in our recruitment process, your recruiter will be able to discuss additional details of our total rewards program with you.
Career opportunities will be open a minimum of 5 business days from the date of posting, closing dates will vary depending on the search activity. All applications received will be reviewed on a rolling basis.
Be your best at Canada Life- Apply today!
Being a part of Canada Life means you have a voice. This is a place where your unique background, perspectives and talents are valued, and shape our future success.
You can be your best here. You’re part of a diverse and inclusive workplace where your career and well-being are championed. You’ll have the opportunity to excel in your way, finding new and better ways to deliver exceptional customer and advisor experiences.
Together, as part of a great team, you’ll deliver on our shared purpose to improve the well-being of Canadians. It’s our driving force. Become part of a strong and successful company that’s trusted by millions of Canadians to do the right thing.
Canada Life serves the financial security needs of more than 13 million people across Canada, with additional operations in Europe and the United States. As members of the Power Financial Corporation group of companies, we’re one of Canada’s leading insurers with interests in life insurance, health insurance, investment and retirement savings. We offer a broad portfolio of financial and benefit plan solutions for individuals, families, businesses and organizations.
We are committed to providing an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of the communities in which we live, and to creating an environment where every employee has the opportunity to reach their potential.
It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Canada Life policies. To request a reasonable accommodation in the application process, contact talentacquisitioncanada@canadalife.com.
Canada Life would like to thank all applicants, however only those who qualify for an interview will be contacted.
#LI-Hybrid
&
💡 Quick Summary
Seeking a career-building opportunity? The Office Manager position is now open for candidates interested in the Operations Executive Jobs sector. This role in Toronto offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Operations Executive Jobs is a plus.