Job Description
Position Title: Operations & Data Coordinator
Job Function/Type: Data Management & Programs Administrative – Hybrid (Phoenix)
About the Sandra Day O’Connor Institute
Founded in 2009 by retired U.S. Supreme Court Justice Sandra Day O’Connor, the Sandra Day O’Connor Institute is a nonpartisan nonprofit dedicated to advancing civics education, civil discourse, and civic engagement. With locations in Phoenix and Washington, D.C., the Institute is expanding its national reach and impact through innovative programs, research, and partnerships.
Position Summary
The Operations & Data Coordinator is the Institute’s central systems and records coordinator. Based in Phoenix, this position collaborates closely with program staff, development staff, and our Phoenix logistics team to ensure grant administration, donor information, applications and rosters are clean, current, and reliable. If you are detail-oriented, resourceful, and enjoy being the person who makes systems run smoothly, this role offers meaningful exposure to nonprofit work inside a dedicated and dynamic organization.
Core Responsibilities
1. Data & Gift Records
Maintain accurate donor and constituent records in Raiser’s Edge NXT
Create and run basic queries, lists, and exports to support mailings, events, stewardship, and reporting.
Assist with gift acknowledgement logistics: pulling lists, tracking acknowledgements, and preparing standard letters
Support basic reconciliation and data consistency with the Finance team
2. Youth Program Reporting
Manage online application intake for youth programs, ensuring submissions are logged, tracked, and routed appropriately
Maintain rosters and participation records (accepted students, geographic info, attendance, alumni status)
Produce simple program metrics and spreadsheets for leadership and funder needs
Support correspondence with families and participants via email in a clear and professional manner
3. Development & Grants Support
Track key grant submission and reporting deadlines to ensure required information is prepared and accessible for senior staff
Provide support to Development team
Donor and foundation research as directed
Assist in assembling materials for donor meetings
4. Operations & Administrative Support
Assist with online community app permissions for program participants.
Maintain organized shared digital files for program and development documentation
Assist with scheduling, material prep and administrative tasks supporting program and development workflows
Coordinate with the Phoenix logistics team when events require physical support (supplies, check-in lists, name badges, shipments, etc.)
What Success Looks Like
Clean, accurate, dependable data in RENXT and youth programs rosters, attendance and alumni records
Reliable administrative follow-through that frees senior staff to focus on strategy and programming
Positive, collaborative relationships with development, programs, digital, and logistics staff
Qualifications
Bachelor’s degree or equivalent experience
2–3 years of data-heavy or administrative experience
Experience with Raiser’s Edge NXT
Strong skills with Microsoft Excel and overall digital organization
Exceptional attention to detail and accuracy, consistency, and follow-through
Clear written and verbal communication, especially via email
Ability to handle multiple tasks in a fast-moving, collaborative environment
Interest in civics, education, or nonprofit work and alignment with the Institute’s nonpartisan mission
Compensation & Benefits
Salary: $45,000–$55,000 depending on experience
Medical, dental, and vision insurance
401(k) with employer match
Paid time off, sick time, holidays
Parental leave
How to Apply
Send a resume and short cover letter to [email protected] with “Operations & Data Coordinator” in the subject line.
Pay: $45,000.00 - $55,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Parental leave
Vision insurance
Experience:
RENXT : 2 years (Required)
Work Location: Hybrid remote in Tempe, AZ 85288
Job Function/Type: Data Management & Programs Administrative – Hybrid (Phoenix)
About the Sandra Day O’Connor Institute
Founded in 2009 by retired U.S. Supreme Court Justice Sandra Day O’Connor, the Sandra Day O’Connor Institute is a nonpartisan nonprofit dedicated to advancing civics education, civil discourse, and civic engagement. With locations in Phoenix and Washington, D.C., the Institute is expanding its national reach and impact through innovative programs, research, and partnerships.
Position Summary
The Operations & Data Coordinator is the Institute’s central systems and records coordinator. Based in Phoenix, this position collaborates closely with program staff, development staff, and our Phoenix logistics team to ensure grant administration, donor information, applications and rosters are clean, current, and reliable. If you are detail-oriented, resourceful, and enjoy being the person who makes systems run smoothly, this role offers meaningful exposure to nonprofit work inside a dedicated and dynamic organization.
Core Responsibilities
1. Data & Gift Records
Maintain accurate donor and constituent records in Raiser’s Edge NXT
Create and run basic queries, lists, and exports to support mailings, events, stewardship, and reporting.
Assist with gift acknowledgement logistics: pulling lists, tracking acknowledgements, and preparing standard letters
Support basic reconciliation and data consistency with the Finance team
2. Youth Program Reporting
Manage online application intake for youth programs, ensuring submissions are logged, tracked, and routed appropriately
Maintain rosters and participation records (accepted students, geographic info, attendance, alumni status)
Produce simple program metrics and spreadsheets for leadership and funder needs
Support correspondence with families and participants via email in a clear and professional manner
3. Development & Grants Support
Track key grant submission and reporting deadlines to ensure required information is prepared and accessible for senior staff
Provide support to Development team
Donor and foundation research as directed
Assist in assembling materials for donor meetings
4. Operations & Administrative Support
Assist with online community app permissions for program participants.
Maintain organized shared digital files for program and development documentation
Assist with scheduling, material prep and administrative tasks supporting program and development workflows
Coordinate with the Phoenix logistics team when events require physical support (supplies, check-in lists, name badges, shipments, etc.)
What Success Looks Like
Clean, accurate, dependable data in RENXT and youth programs rosters, attendance and alumni records
Reliable administrative follow-through that frees senior staff to focus on strategy and programming
Positive, collaborative relationships with development, programs, digital, and logistics staff
Qualifications
Bachelor’s degree or equivalent experience
2–3 years of data-heavy or administrative experience
Experience with Raiser’s Edge NXT
Strong skills with Microsoft Excel and overall digital organization
Exceptional attention to detail and accuracy, consistency, and follow-through
Clear written and verbal communication, especially via email
Ability to handle multiple tasks in a fast-moving, collaborative environment
Interest in civics, education, or nonprofit work and alignment with the Institute’s nonpartisan mission
Compensation & Benefits
Salary: $45,000–$55,000 depending on experience
Medical, dental, and vision insurance
401(k) with employer match
Paid time off, sick time, holidays
Parental leave
How to Apply
Send a resume and short cover letter to [email protected] with “Operations & Data Coordinator” in the subject line.
Pay: $45,000.00 - $55,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Parental leave
Vision insurance
Experience:
RENXT : 2 years (Required)
Work Location: Hybrid remote in Tempe, AZ 85288
💡 Quick Summary
Seeking a career-building opportunity? The Operations & Data Coordinator- post position is now open for candidates interested in the IT Engineer & Developer Jobs sector. This role in Phoenix offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in IT Engineer & Developer Jobs is a plus.
