Job Description
About us
The Mississaugua Golf and Country Club (MGCC) is one of Canada’s top private all-season golf clubs, with a diverse membership of 1,500 members and an outstanding Tier One golf course famous for its excellence. The Club has played host to numerous premier events, including six Canadian Opens. We are also proud host of the 2025 CPKC Women’s Open Tournament.
Founded in 1906, MGCC is a year-round private club that offers golf, curling and tennis, fitness, dining, and social amenities. Our Tudor Clubhouse is a spectacular venue for casual and fine dining, banquets, weddings and various social events and functions.
Mississaugua Golf & Country Club is proud to be certified as a Great Place to Work® in Canada. This recognition is based directly on employee feedback and reflects our commitment to creating a workplace built on trust, respect, collaboration, and a shared sense of pride in the work we do together.
At MGCC we are committed to building a diverse and inclusive workplace where all employees feel valued, respected and empowered to contribute their unique perspectives and talents. This means that we are committed to cultivating and preserving a work culture where we celebrate who we are and where everyone feels seen and heard.
Position Summary
The Mississaugua Golf and Country Club is seeking an experienced Payroll and Accounts Receivable Administrator to join our team. This position will be responsible for accurate and compliant administration of biweekly payroll and full-cycle accounts receivable functions for Mississaugua Golf and Country Club. The role reports directly to the Director of Human Resources and the Chief Financial Officer to ensure financial integrity, internal controls, and compliance with accounting standards.
This position plays a critical role in safeguarding the Club’s financial operations, supporting employee compensation accuracy, ensuring statutory compliance, and maintaining member account accuracy. The incumbent must demonstrate strong financial acumen, attention to detail, confidentiality, and a commitment to service excellence.
Key Responsibilities
1. Payroll Administration
Responsible for the accurate and timely preparation, processing, reconciliation, and reporting of biweekly payroll for all non-Executive employees in accordance with Club policies and applicable legislation.
2. Payroll Processing
Accurately enter all payroll-related changes, earnings adjustments, taxable benefits, gratuities, and deductions into the payroll system.
Prepare, validate, and upload gratuities files for inclusion in payroll processing.
Conduct comprehensive pre-processing audits to verify accuracy of earnings, deductions, benefit premiums, pension contributions, and statutory withholdings.
Following approval from the Director of Human Resources, generate and securely transmit payroll bank files.
Maintain complete payroll documentation and reporting files in accordance with audit standards.
3. Government Remittances and Compliance
Prepare all statutory deductions including CPP, EI, Income Tax, Employer Health Tax, and WSIB within required timelines.
Prepare and submit Records of Employment in accordance with Service Canada requirements.
Coordinate year-end payroll reporting, including reconciliation and issuance of T4 and T4A statements.
Liaise with auditors, and payroll providers as required to ensure full compliance.
4. Financial Reconciliation and Reporting
Prepare month end payroll accrual journals.
Reconcile payroll clearing accounts and all payroll-related general ledger accounts on a monthly basis.
Ensure accurate reconciliation of pension contributions, group benefits deductions, vacation accruals, and other payroll liabilities.
Identify, investigate, and resolve discrepancies promptly.
Provide payroll-related financial data and analysis to the CFO and Director of Human as required.
5. Governance and Oversight
Operate within established internal control frameworks.
Support financial oversight processes under the direction of the CFO.
Maintain segregation of duties and approval workflows to protect organizational integrity.
6. Accounts Receivable Administration
Responsible for the comprehensive management of Club accounts receivable, ensuring timely billing, accurate posting of payments, proper reconciliation, and professional follow-up of outstanding balances.
7. Daily Revenue and Payment Processing
Review and verify daily revenue documentation to ensure completeness and accuracy of all transactions.
Close point-of-sale sales activity, ensuring that all chits and shifts have been closed.
Upload and accurately post electronic payment files to member accounts.
Prepare and post cheque and other manual deposits in accordance with internal control procedures.
Perform daily credit card reconciliations and resolve discrepancies in a timely manner.
8. Weekly Financial Administration
Post electronic funds transfers and third-party payment transactions to appropriate member accounts.
Process billing for events, lessons, clinics, and non-POS charges with supporting documentation and departmental confirmation.
Prepare and reconcile cash and foreign currency deposits and complete bank deposits in accordance with policy.
9. Monthly Billing and Receivables Management
Generate, upload, and post pre-authorized member payments.
Review and run credit auto-application processes to ensure accounts reflect accurate balances prior to statement generation.
Process monthly member dues billing upon confirmation from Finance and Leadership.
Apply finance charges and minimum fee billings in accordance with Club policy.
Generate and distribute monthly member statements.
Review aged receivables reports, identify delinquent accounts, and initiate structured follow-up procedures in coordination with the CFO and Director of Human Resources as appropriate.
10. Member Account Support
Respond to member inquiries regarding billing, balances, and payment arrangements in a professional and service-oriented manner.
Establish and manage pre-authorized payment arrangements.
Assist with collection follow-up while preserving positive member relationships and protecting the Club’s financial interests.
Maintain strict confidentiality of all member financial data and adhere to privacy legislation and internal financial controls.
11. Benefits and Pension Administration Support
Provide payroll-linked administrative support for group benefits and pension programs, including:
Maintaining accurate benefits and pension data within payroll systems.
Processing enrollments, life events, and employment status changes.
Ensuring accurate payroll deductions for benefits and pension contributions.
Supporting reconciliation of monthly benefit invoices.
Assisting with LTD and supplemental benefit (Top-up plan) coordination.
Responding to employee benefit-related inquiries professionally and confidentially.
12. Internal Controls and Compliance
Maintain high standards of financial accuracy and documentation.
Ensure payroll deductions, taxable benefits, and remittances are compliant with applicable legislation.
Adhere to financial control protocols and approval workflows.
Support internal and external audit processes.
Safeguard confidential employee and member information at all times.
13. Collaboration and Continuous Improvement
Work closely with the Director of Human Resources and CFO to ensure alignment between payroll, financial reporting, and compliance requirements.
Identify and recommend process improvements to strengthen accuracy and efficiency.
Contribute to cross-departmental coordination to ensure billing accuracy and financial transparency.
Support a culture of accountability, professionalism, and service excellence.
Skills & Knowledge
Payroll Administration Knowledge: Strong understanding of payroll processing including wage calculations, statutory deductions, vacation pay, taxable benefits, payroll reconciliations, and year-end reporting. Familiarity with Canadian payroll legislation and regulatory requirements.
Accounts Receivable Expertise: Demonstrated knowledge of accounts receivable processes including invoicing, collections, account reconciliation, payment posting, and maintaining accurate customer account records.
Financial Systems Proficiency: Experience using payroll and accounting systems such as UKG, Jonas to process payroll, track receivables, and generate financial reports.
Accuracy and Attention to Detail: High level of precision when processing payroll data, reconciling accounts, and maintaining financial records to ensure accuracy and compliance.
Analytical and Problem-Solving Skills: Ability to identify discrepancies, investigate payroll or billing issues, and resolve them in a timely and effective manner.
Confidentiality and Professional Judgment: Demonstrates discretion and integrity when handling sensitive employee, payroll, and financial information.
Communication Skills: Ability to communicate clearly and professionally with employees, vendors, members, and internal departments regarding payroll inquiries, payment issues, or account discrepancies.
Time Management and Organization: Ability to manage multiple deadlines including payroll cycles, billing timelines, and month-end processes while maintaining accuracy.
Compliance Awareness: Knowledge of applicable legislation, internal financial controls, and best practices related to payroll administration, taxation, and financial record keeping.
Collaboration and Service Orientation: Works effectively with finance, HR, and operational teams to support smooth financial processes and deliver strong internal service.
Location
1725 Mississauga Rd. (Mississauga Rd. & QEW) (Toronto, Canada Area)
**NOTE: MG&CC is not on a bus route. You must have reliable transportation.
MG&CC is an equal opportunity employer and we would like to thank all applicants for their interest. Please note that we will only be contacting the candidates under consideration.
In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code Mississaugua Golf and Country Club will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require.
MGCC does not use artificial intelligence (AI) to screen, assess, or select applicants for a position. This is a new position vacancy
The Mississaugua Golf and Country Club (MGCC) is one of Canada’s top private all-season golf clubs, with a diverse membership of 1,500 members and an outstanding Tier One golf course famous for its excellence. The Club has played host to numerous premier events, including six Canadian Opens. We are also proud host of the 2025 CPKC Women’s Open Tournament.
Founded in 1906, MGCC is a year-round private club that offers golf, curling and tennis, fitness, dining, and social amenities. Our Tudor Clubhouse is a spectacular venue for casual and fine dining, banquets, weddings and various social events and functions.
Mississaugua Golf & Country Club is proud to be certified as a Great Place to Work® in Canada. This recognition is based directly on employee feedback and reflects our commitment to creating a workplace built on trust, respect, collaboration, and a shared sense of pride in the work we do together.
At MGCC we are committed to building a diverse and inclusive workplace where all employees feel valued, respected and empowered to contribute their unique perspectives and talents. This means that we are committed to cultivating and preserving a work culture where we celebrate who we are and where everyone feels seen and heard.
Position Summary
The Mississaugua Golf and Country Club is seeking an experienced Payroll and Accounts Receivable Administrator to join our team. This position will be responsible for accurate and compliant administration of biweekly payroll and full-cycle accounts receivable functions for Mississaugua Golf and Country Club. The role reports directly to the Director of Human Resources and the Chief Financial Officer to ensure financial integrity, internal controls, and compliance with accounting standards.
This position plays a critical role in safeguarding the Club’s financial operations, supporting employee compensation accuracy, ensuring statutory compliance, and maintaining member account accuracy. The incumbent must demonstrate strong financial acumen, attention to detail, confidentiality, and a commitment to service excellence.
Key Responsibilities
1. Payroll Administration
Responsible for the accurate and timely preparation, processing, reconciliation, and reporting of biweekly payroll for all non-Executive employees in accordance with Club policies and applicable legislation.
2. Payroll Processing
Accurately enter all payroll-related changes, earnings adjustments, taxable benefits, gratuities, and deductions into the payroll system.
Prepare, validate, and upload gratuities files for inclusion in payroll processing.
Conduct comprehensive pre-processing audits to verify accuracy of earnings, deductions, benefit premiums, pension contributions, and statutory withholdings.
Following approval from the Director of Human Resources, generate and securely transmit payroll bank files.
Maintain complete payroll documentation and reporting files in accordance with audit standards.
3. Government Remittances and Compliance
Prepare all statutory deductions including CPP, EI, Income Tax, Employer Health Tax, and WSIB within required timelines.
Prepare and submit Records of Employment in accordance with Service Canada requirements.
Coordinate year-end payroll reporting, including reconciliation and issuance of T4 and T4A statements.
Liaise with auditors, and payroll providers as required to ensure full compliance.
4. Financial Reconciliation and Reporting
Prepare month end payroll accrual journals.
Reconcile payroll clearing accounts and all payroll-related general ledger accounts on a monthly basis.
Ensure accurate reconciliation of pension contributions, group benefits deductions, vacation accruals, and other payroll liabilities.
Identify, investigate, and resolve discrepancies promptly.
Provide payroll-related financial data and analysis to the CFO and Director of Human as required.
5. Governance and Oversight
Operate within established internal control frameworks.
Support financial oversight processes under the direction of the CFO.
Maintain segregation of duties and approval workflows to protect organizational integrity.
6. Accounts Receivable Administration
Responsible for the comprehensive management of Club accounts receivable, ensuring timely billing, accurate posting of payments, proper reconciliation, and professional follow-up of outstanding balances.
7. Daily Revenue and Payment Processing
Review and verify daily revenue documentation to ensure completeness and accuracy of all transactions.
Close point-of-sale sales activity, ensuring that all chits and shifts have been closed.
Upload and accurately post electronic payment files to member accounts.
Prepare and post cheque and other manual deposits in accordance with internal control procedures.
Perform daily credit card reconciliations and resolve discrepancies in a timely manner.
8. Weekly Financial Administration
Post electronic funds transfers and third-party payment transactions to appropriate member accounts.
Process billing for events, lessons, clinics, and non-POS charges with supporting documentation and departmental confirmation.
Prepare and reconcile cash and foreign currency deposits and complete bank deposits in accordance with policy.
9. Monthly Billing and Receivables Management
Generate, upload, and post pre-authorized member payments.
Review and run credit auto-application processes to ensure accounts reflect accurate balances prior to statement generation.
Process monthly member dues billing upon confirmation from Finance and Leadership.
Apply finance charges and minimum fee billings in accordance with Club policy.
Generate and distribute monthly member statements.
Review aged receivables reports, identify delinquent accounts, and initiate structured follow-up procedures in coordination with the CFO and Director of Human Resources as appropriate.
10. Member Account Support
Respond to member inquiries regarding billing, balances, and payment arrangements in a professional and service-oriented manner.
Establish and manage pre-authorized payment arrangements.
Assist with collection follow-up while preserving positive member relationships and protecting the Club’s financial interests.
Maintain strict confidentiality of all member financial data and adhere to privacy legislation and internal financial controls.
11. Benefits and Pension Administration Support
Provide payroll-linked administrative support for group benefits and pension programs, including:
Maintaining accurate benefits and pension data within payroll systems.
Processing enrollments, life events, and employment status changes.
Ensuring accurate payroll deductions for benefits and pension contributions.
Supporting reconciliation of monthly benefit invoices.
Assisting with LTD and supplemental benefit (Top-up plan) coordination.
Responding to employee benefit-related inquiries professionally and confidentially.
12. Internal Controls and Compliance
Maintain high standards of financial accuracy and documentation.
Ensure payroll deductions, taxable benefits, and remittances are compliant with applicable legislation.
Adhere to financial control protocols and approval workflows.
Support internal and external audit processes.
Safeguard confidential employee and member information at all times.
13. Collaboration and Continuous Improvement
Work closely with the Director of Human Resources and CFO to ensure alignment between payroll, financial reporting, and compliance requirements.
Identify and recommend process improvements to strengthen accuracy and efficiency.
Contribute to cross-departmental coordination to ensure billing accuracy and financial transparency.
Support a culture of accountability, professionalism, and service excellence.
Skills & Knowledge
Payroll Administration Knowledge: Strong understanding of payroll processing including wage calculations, statutory deductions, vacation pay, taxable benefits, payroll reconciliations, and year-end reporting. Familiarity with Canadian payroll legislation and regulatory requirements.
Accounts Receivable Expertise: Demonstrated knowledge of accounts receivable processes including invoicing, collections, account reconciliation, payment posting, and maintaining accurate customer account records.
Financial Systems Proficiency: Experience using payroll and accounting systems such as UKG, Jonas to process payroll, track receivables, and generate financial reports.
Accuracy and Attention to Detail: High level of precision when processing payroll data, reconciling accounts, and maintaining financial records to ensure accuracy and compliance.
Analytical and Problem-Solving Skills: Ability to identify discrepancies, investigate payroll or billing issues, and resolve them in a timely and effective manner.
Confidentiality and Professional Judgment: Demonstrates discretion and integrity when handling sensitive employee, payroll, and financial information.
Communication Skills: Ability to communicate clearly and professionally with employees, vendors, members, and internal departments regarding payroll inquiries, payment issues, or account discrepancies.
Time Management and Organization: Ability to manage multiple deadlines including payroll cycles, billing timelines, and month-end processes while maintaining accuracy.
Compliance Awareness: Knowledge of applicable legislation, internal financial controls, and best practices related to payroll administration, taxation, and financial record keeping.
Collaboration and Service Orientation: Works effectively with finance, HR, and operational teams to support smooth financial processes and deliver strong internal service.
Location
1725 Mississauga Rd. (Mississauga Rd. & QEW) (Toronto, Canada Area)
**NOTE: MG&CC is not on a bus route. You must have reliable transportation.
MG&CC is an equal opportunity employer and we would like to thank all applicants for their interest. Please note that we will only be contacting the candidates under consideration.
In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code Mississaugua Golf and Country Club will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require.
MGCC does not use artificial intelligence (AI) to screen, assess, or select applicants for a position. This is a new position vacancy
💡 Quick Summary
Seeking a career-building opportunity? The Payroll and AR Specialist position is now open for candidates interested in the Operations Executive Jobs sector. This role in Mississauga offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Operations Executive Jobs is a plus.