Job Description
ommunication, Liaison & Coordination
•Responsible for managing all external communication on behalf of Director’s office
•Responsible for managing email of Director providing brief to him on urgent mails and sending reply to emails on behalf of Director
•Ensure that there is no important email/communication is missed by Director
•Ensure liaison on behalf of Directors office with all statutory and civil bodies
•Ensure proper coordination for important meetings, events, etc.
•Follow up with various HOD’s on Director’s respective department work
•Everyday reporting of the follow up job & target assigned job
•Following up with concerned people in staff of the assigned job & reporting to Director
Secretarial Work
•Taking minutes of the meetings and ensure follow up action on those either
•coordinating/reminding Director/other concerned parties
•Safeguard all documents, files of Directors
•Attend all guests visiting to Director and making them feel comfortable
•Responsible for reminding him on important dates, events and meetings etc.
•Managing the Calendar and appointments
•Responsible for any other work assigned by Director from time to time
•Screening of documents received & giving the feedback of the same to Director
•Reminding Director to follow up with external agency during the assigned date
MIS
•Responsible for providing all necessary MIS to him on timely manner
Travel Arrangement
•Managing domestic/ international travel arrangements for Director
•Ensure booking of hotel accommodation, arrangement of foreign currency, local transport arrangement, etc
•Responsible for managing all external communication on behalf of Director’s office
•Responsible for managing email of Director providing brief to him on urgent mails and sending reply to emails on behalf of Director
•Ensure that there is no important email/communication is missed by Director
•Ensure liaison on behalf of Directors office with all statutory and civil bodies
•Ensure proper coordination for important meetings, events, etc.
•Follow up with various HOD’s on Director’s respective department work
•Everyday reporting of the follow up job & target assigned job
•Following up with concerned people in staff of the assigned job & reporting to Director
Secretarial Work
•Taking minutes of the meetings and ensure follow up action on those either
•coordinating/reminding Director/other concerned parties
•Safeguard all documents, files of Directors
•Attend all guests visiting to Director and making them feel comfortable
•Responsible for reminding him on important dates, events and meetings etc.
•Managing the Calendar and appointments
•Responsible for any other work assigned by Director from time to time
•Screening of documents received & giving the feedback of the same to Director
•Reminding Director to follow up with external agency during the assigned date
MIS
•Responsible for providing all necessary MIS to him on timely manner
Travel Arrangement
•Managing domestic/ international travel arrangements for Director
•Ensure booking of hotel accommodation, arrangement of foreign currency, local transport arrangement, etc
💡 Quick Summary
Seeking a career-building opportunity? The Personal Assistant position is now open for candidates interested in the Helper Jobs sector. This role in Mumbai offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Helper Jobs is a plus.
