Job Description
Job Title: Personal Assistant (PA)
Department: Administration / Executive Office
Reports To: Director
Location: Worli
Employment Type: Full-time
Job Summary:
The Personal Assistant will provide comprehensive administrative, secretarial, and organizational support to the reporting manager. The role requires maintaining confidentiality, managing schedules, coordinating meetings, and handling day-to-day communication and office tasks efficiently.
Key Responsibilities:
Administrative Support:
Manage and maintain the executive’s calendar, appointments, and travel arrangements.
Organize meetings, prepare agendas, and record minutes.
Handle incoming emails, calls, and correspondence promptly and professionally.
Documentation & Reporting:
Draft, review, and format letters, reports, and presentations.
Maintain confidential files, records, and documentation.
Assist in preparing MIS reports and tracking follow-ups.
Coordination & Communication:
Act as a point of contact between the executive and internal/external stakeholders.
Coordinate with departments for pending approvals, updates, and reports.
Ensure smooth communication flow and timely execution of delegated tasks.
Travel & Event Management:
Handle travel itineraries, hotel bookings, and reimbursements.
Assist in organizing events, meetings, and conferences.
Confidentiality & Professionalism:
Maintain the highest level of discretion when dealing with sensitive information.
Uphold professionalism and integrity in all interactions.
Required Skills & Competencies:
Excellent written and verbal communication skills.
Strong organizational and time management abilities.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Ability to multitask and work under pressure.
High level of discretion and confidentiality.
Attention to detail and proactive attitude.
Qualifications & Experience:
Bachelor’s degree in Business Administration, Commerce, or related field.
3–7 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
Experience in handling senior leadership support preferred.
Key Attributes:
Professional appearance and demeanor.
Dependable and adaptable.
Strong interpersonal skills.
Discreet and trustworthy.
Job Type: Full-time
Pay: ₹12,666.77 - ₹50,424.24 per month
Benefits:
Food provided
Health insurance
Paid sick time
Provident Fund
Work Location: In person
Department: Administration / Executive Office
Reports To: Director
Location: Worli
Employment Type: Full-time
Job Summary:
The Personal Assistant will provide comprehensive administrative, secretarial, and organizational support to the reporting manager. The role requires maintaining confidentiality, managing schedules, coordinating meetings, and handling day-to-day communication and office tasks efficiently.
Key Responsibilities:
Administrative Support:
Manage and maintain the executive’s calendar, appointments, and travel arrangements.
Organize meetings, prepare agendas, and record minutes.
Handle incoming emails, calls, and correspondence promptly and professionally.
Documentation & Reporting:
Draft, review, and format letters, reports, and presentations.
Maintain confidential files, records, and documentation.
Assist in preparing MIS reports and tracking follow-ups.
Coordination & Communication:
Act as a point of contact between the executive and internal/external stakeholders.
Coordinate with departments for pending approvals, updates, and reports.
Ensure smooth communication flow and timely execution of delegated tasks.
Travel & Event Management:
Handle travel itineraries, hotel bookings, and reimbursements.
Assist in organizing events, meetings, and conferences.
Confidentiality & Professionalism:
Maintain the highest level of discretion when dealing with sensitive information.
Uphold professionalism and integrity in all interactions.
Required Skills & Competencies:
Excellent written and verbal communication skills.
Strong organizational and time management abilities.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Ability to multitask and work under pressure.
High level of discretion and confidentiality.
Attention to detail and proactive attitude.
Qualifications & Experience:
Bachelor’s degree in Business Administration, Commerce, or related field.
3–7 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
Experience in handling senior leadership support preferred.
Key Attributes:
Professional appearance and demeanor.
Dependable and adaptable.
Strong interpersonal skills.
Discreet and trustworthy.
Job Type: Full-time
Pay: ₹12,666.77 - ₹50,424.24 per month
Benefits:
Food provided
Health insurance
Paid sick time
Provident Fund
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Personal Assistant position is now open for candidates interested in the Health Jobs sector. This role in Mumbai offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Health Jobs is a plus.
