Personal Secretary to the Senior Manager Bangalore

Job Description: We’re looking to hire a Personal Secretary (PS) who is looking for a multi-year or longer-term engagement. You will be expected helping the boss to run his personal and professional lives smoothly. You will need to work reliably behind the scenes and need to be the person we can totally depend upon to keep everything functioning. You will have a mix of tasks related to your boss private personal lives and professional roles. We would like help with coordinating and professionalizing his household/personal work by gradually taking over aspects related to your boss travel, food, personal wardrobe, cars and his end to end lifestyle and scheduling his private and discreet confidential meetings and also assistance with his personal cabin, his files, folders, diaries, attendance management etc. 1) You might also undertake the management of the office details of running a conference or arranging catering, flowers, guest lists for lunch and dinner meetings and late night events and parties and socializing meet for VIP’S, Celebrities, Rich Affluent Class people in India and Globally. 2) Providing day-to-day support for High Profile guests and VIP’S, Celebrities, Elite Class Customers and Rich Affluent Class managing their private, personal and discreet meetings and looking after all their private needs and personal requirements on a day to day basis including their food, lunch, drink and shopping requirements, grooming and their personal and private discreet meetings 3) Household management, including administration and maintenance pertaining to running a household for boss. The ideal candidate will: 1) Work Experience as Personal Secretary, Executive Assistant or similar roles. 2) Excellent MS Office Knowledge. 3) Outstanding organizational and time management and interpersonal skills. 4) Familiarity with office gadgets and applications. 5) Excellent verbal and written communication skills. 6) Extrovert person and open for private socializing with the boss. 7) Discretion and confidentiality. 8) Bachelor' Degree. +) Ability to travel with boss globally. 10) Fluent in English, Hindi and Kannada (English preferable). 1. Travel requirements for VIP’S, Celebrities and Rich Affluent Class people · Interacting with travel agent(s) to approve/finalize itineraries, share preferences, frequent flyer numbers etc · Remembering and documenting preferences and making hotel and other travel bookings for boss and tracking visa, passport and frequent flyer expiries · Maintaining a tracker of days in India/abroad and filling out visa applications 2. VIP’S, Celebrities and Rich Affluent Class: · Scanning their documents (passports, IDs) · Keeping track of all the events, private and personal late night parties · Maintaining physical files/folders of key documents room keys, wardrobe keys and car keys and personal wallet credit cards and smart phones · Maintaining organized digital folders 3. Managing finance requirements for VIP’S, Celebrities, Rich Affluent Class · Monitoring accounts of VIP'S, Celebrities and Rich Affluent Class · Forwarding invoices to accountants and getting the reimbursement for the boss and book keeping of domestic and International accounts · Timely management and payment of invoices 4. Events Organizing and Scheduling · Scheduling the internal and external meetings with the stakeholders and vendors globally · Scheduling late night events, parties, discreet private meetings and other events both India and globally, · Booking rooms if needed for Boss, Celebrities, VIP’S and Elite Class Customers based on the preferences of their choice in both India and globally. Employment Type: Full time permanent role (FTE) Location: Bangalore Available to join: 15 Days Notice or Immediate Joiners. Candidates Living in Bangalore only need apply