Job Description
Kings Bay Y / JCC Brooklyn
The opportunity
Inspired by Jewish values and ideas, the Kings Bay YM-YWHA strives to build and strengthen communities, create meaningful relationships and lasting friendships, and foster deeper connections among individuals, families, and partner institutions in Brooklyn. From our flagship base in southern Brooklyn, where we operate a successful full-service Jewish community center, to our more recent inroads in Brownstone Brooklyn and North Brooklyn under the JCC Brooklyn umbrella, the Kings Bay Y has remained true to its 60-year-old mission.
Position Summary
We are seeking a reliable and organized Preschool Administrative Assistant to support the Preschool Director and ensure smooth daily operations of our early childhood program. This role combines front-office management, family communication, enrollment coordination, staff scheduling support, recordkeeping, and occasional classroom support to help maintain a positive, nurturing environment for children and families.
Key Responsibilities (Office and Administrative Support)
Greet families, answer phones, and respond to email and in-person inquiries
Maintain accurate program records, files, and documentation
Prepare internal reports, invoices, and correspondence
Process purchasing requests and coordinate with vendors
Ensure compliance documentation is up to date and ready for review
Parent and Family Communication
Serve as a friendly point of contact for families
Share program updates and assist with questions or concerns
Support coordination of parent events and communication materials
Assist with social media post updates and family messaging as directed
Enrollment Coordination and Records
Coordinate enrollment processes and schedule, and conduct tours for prospective families
Manage applications, student records, and waitlists in database systems
Prepare enrollment and attendance reports as needed
Staff Support and Scheduling Assistance
Help with staff scheduling, coverage planning, and time-off tracking
Assist with onboarding paperwork and compliance tasks
Classroom and After Care Support
Provide classroom assistance and coverage as needed to support routines and transitions
Work Environment
Team-oriented, supportive early childhood program
Commitment to high-quality family engagement and child support
Qualifications
Associate’s degree or equivalent experience in administration, education, or related field; early childhood experience preferred
1-3 years of administrative, customer service, or early childhood support experience, ideally in a school or nonprofit setting
Strong organization, communication, and time management skillS
Customer service mindset with excellent attention to detail
Comfort interacting with families, staff, and children
Proficiency in Microsoft Office, Google Suite, and general database systems
Job Benefits:
Health and vision coverage & dental coverage optional
Pension Benefit plan, after one year, with agency contribution
Life insurance, Optional 403/b plan & parental leave
Generous Paid time off (PTO)
Paid federal and additional holidays
Employee program discounts
Professional development opportunities- conferences and licenses
Schedule:
Full-time position: Monday to Friday; 10:00 AM - 6:00 PM
Salary:
$50,000 - $55,000: Commensurate of experience
Job Type: Full-time
Pay: $50,000.00 - $55,000.00 per year
Benefits:
401(k)
Dental insurance
Employee discount
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Professional development assistance
Referral program
Retirement plan
Vision insurance
Application Question(s):
You're sitting with two children who are playing with manipulatives. The boy holds up his creation and says, "I made a bird!" The girl says, "That's not a bird."
What would you do?
A. Say, "It can be a bird! He's using his imagination!"
B. Tell the girl, "Don't be mean; he did his best."
C. Suggest that the boy add features to make it look more like a bird
D. Show the children how to make a bird
E. Ask the girl to demonstrate how to make a bird
Education:
Associate (Preferred)
Experience:
Early childhood education or Management: 1 year (Required)
Ability to Commute:
Brooklyn, NY 11218 (Required)
Work Location: In person
The opportunity
Inspired by Jewish values and ideas, the Kings Bay YM-YWHA strives to build and strengthen communities, create meaningful relationships and lasting friendships, and foster deeper connections among individuals, families, and partner institutions in Brooklyn. From our flagship base in southern Brooklyn, where we operate a successful full-service Jewish community center, to our more recent inroads in Brownstone Brooklyn and North Brooklyn under the JCC Brooklyn umbrella, the Kings Bay Y has remained true to its 60-year-old mission.
Position Summary
We are seeking a reliable and organized Preschool Administrative Assistant to support the Preschool Director and ensure smooth daily operations of our early childhood program. This role combines front-office management, family communication, enrollment coordination, staff scheduling support, recordkeeping, and occasional classroom support to help maintain a positive, nurturing environment for children and families.
Key Responsibilities (Office and Administrative Support)
Greet families, answer phones, and respond to email and in-person inquiries
Maintain accurate program records, files, and documentation
Prepare internal reports, invoices, and correspondence
Process purchasing requests and coordinate with vendors
Ensure compliance documentation is up to date and ready for review
Parent and Family Communication
Serve as a friendly point of contact for families
Share program updates and assist with questions or concerns
Support coordination of parent events and communication materials
Assist with social media post updates and family messaging as directed
Enrollment Coordination and Records
Coordinate enrollment processes and schedule, and conduct tours for prospective families
Manage applications, student records, and waitlists in database systems
Prepare enrollment and attendance reports as needed
Staff Support and Scheduling Assistance
Help with staff scheduling, coverage planning, and time-off tracking
Assist with onboarding paperwork and compliance tasks
Classroom and After Care Support
Provide classroom assistance and coverage as needed to support routines and transitions
Work Environment
Team-oriented, supportive early childhood program
Commitment to high-quality family engagement and child support
Qualifications
Associate’s degree or equivalent experience in administration, education, or related field; early childhood experience preferred
1-3 years of administrative, customer service, or early childhood support experience, ideally in a school or nonprofit setting
Strong organization, communication, and time management skillS
Customer service mindset with excellent attention to detail
Comfort interacting with families, staff, and children
Proficiency in Microsoft Office, Google Suite, and general database systems
Job Benefits:
Health and vision coverage & dental coverage optional
Pension Benefit plan, after one year, with agency contribution
Life insurance, Optional 403/b plan & parental leave
Generous Paid time off (PTO)
Paid federal and additional holidays
Employee program discounts
Professional development opportunities- conferences and licenses
Schedule:
Full-time position: Monday to Friday; 10:00 AM - 6:00 PM
Salary:
$50,000 - $55,000: Commensurate of experience
Job Type: Full-time
Pay: $50,000.00 - $55,000.00 per year
Benefits:
401(k)
Dental insurance
Employee discount
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Professional development assistance
Referral program
Retirement plan
Vision insurance
Application Question(s):
You're sitting with two children who are playing with manipulatives. The boy holds up his creation and says, "I made a bird!" The girl says, "That's not a bird."
What would you do?
A. Say, "It can be a bird! He's using his imagination!"
B. Tell the girl, "Don't be mean; he did his best."
C. Suggest that the boy add features to make it look more like a bird
D. Show the children how to make a bird
E. Ask the girl to demonstrate how to make a bird
Education:
Associate (Preferred)
Experience:
Early childhood education or Management: 1 year (Required)
Ability to Commute:
Brooklyn, NY 11218 (Required)
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Preschool Administrative Assistant position is now open for candidates interested in the Teacher Jobs sector. This role in New York City offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Teacher Jobs is a plus.
