Principal Administrative Analyst I - Claims & Disbursement Unit

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City and County of San Francisco


Junior Administrative Analyst (Policy & Data Development Unit) - Office of the Chief Strategy Officer - SF Municipal Transportation Agency (1820)
City and County of San Francisco • San Francisco, CA, United States • via SF Careers - SF.gov
Full–time
Apply directly on SF Careers - SF.gov
Job highlights
Identified by Google from the original job post
Qualifications
Possession of an undergraduate degree in accounting, finance, public or business administration, economics, urban studies, public policy, computer science, planning, or related field
Experience working with federal, state, and local transportation agencies
Knowledge of transportation capital funding processes and procedures used by federal, state and local governments
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Benefits
Salary: $75,608.00 - $91,936.00 Annually
Responsibilities
Under supervision of the Policy & Data Development Unit Lead and/or Project Manager, the Junior Administrative Analyst is trained, assists with, and performs professional level analytical work in a variety of functional areas, such as: best practices research, industry research, economic analysis, with data development work and associated analysis of new data
The team works to improve the knowledge base of the SFMTA to better inform decision making around management systems, functions, policy and procedures and/or major program planning
With support and work provided by this position, the Team will make recommendations to senior and executive management regarding best practices in city department and transit agency management, more specifically government operations to meet policy objectives
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Job description
APPOINTMENT TYPE: Temporary Exempt: This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.

Application Opening: January 22, 2024

Deadline to Apply: January 29, 2024

Salary: $75,608.00 - $91,936.00 Annually

Recruitment ID: TEX-1820-143925

Division: Office of the Chief Strategy Officer

Section/Unit: Government Operations

Work Location: 1 South Van Ness – 7th Floor, San Francisco, CA 94103

Work Hours: Monday – Friday, 8:00am-5:00pm

Please Note: Submission of Resume and Cover Letter are required as part of your application.

POSITION DESCRIPTION:

Under supervision of the Policy & Data Development Unit Lead and/or Project Manager, the Junior Administrative Analyst is trained, assists with, and performs professional level analytical work in a variety of functional areas, such as: best practices research, industry research, economic analysis, with data development work and associated analysis of new data. The team works to improve the knowledge base of the SFMTA to better inform decision making around management systems, functions, policy and procedures and/or major program planning. With support and work provided by this position, the Team will make recommendations to senior and executive management regarding best practices in city department and transit agency management, more specifically government operations to meet policy objectives.

The position will conduct basic policy analyses and data set development in support of the Clean Transit SF Program, funded by a grant from the State of California. The Clean Transit SF Program is a comprehensive endeavor to transform the transit experience in San Francisco's downtown area and surrounding neighborhoods by addressing challenges related to waste management, graffiti, and aesthetic appeal. The junior analyst also will provide analytical and data support on other priority projects as appropriate.

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES:
• Conducts field surveys and carries out routine research in connection with budget, legislative or management studies and/or performs analysis of actual expenditures compared to the budget or public policy issues.
• Assists in conducting difficult and complex analysis, procedural, organizational and operational investigations, quantitative and qualitative data analysis, surveys and/or research relating to department/agency operations.
• Assists in preparing reports and proposals, including preparing quarterly and year-end financial, program and budget, and legislative reports.
• Assists in preparing budget and program delivery calendars.
• Assists in compiling budget requests and preparing supplemental budget requests, making budget presentations, performing cost analysis and preparing program reports.
• Prepares, generates, and updates budget documents, contract reports, surveys, databases and mailing lists.
• Performs research on Transportation Industry topics and submits research papers for consideration by decision makers.
• Tracks and coordinates revenue and expenditures, grants, program budgets, and other funds.
• Assists in preparation and coordination of development of legislative proposals and/or statewide initiatives.
• Prepares graphs and charts for presentations.
• Assists in review, processing and monitoring of contracts and contract certification processes. Maintains contract files, and other contract documents and certificates.
• Assist in monitoring progress on grant funded projects and submitting invoices to funding partners for reimbursement.
• Draft grant applications for State, Local, and Federal grants like the Clean California Grant and maintain a professional relationship with funding partners.
• Inputs and maintains data in computerized system and generates computerized reports.

DESIRABLE QUALIFICATIONS:
• Possession of an undergraduate degree in accounting, finance, public or business administration, economics, urban studies, public policy, computer science, planning, or related field.
• Experience working with federal, state, and local transportation agencies.
• Knowledge of transportation capital funding processes and procedures used by federal, state and local governments.
• Ability to prepare graphic design and presentation materials for conceptual engineering and photo-simulation and various social media tools.
• Ability to use various computer applications, including MS Word, Excel, Macros, Power Point, Power BI, and SQL.
• Ability to interact effectively with internal and external stakeholders.
• Ability to work effectively with all levels of staff within SFMTA organization and outside agencies.
• Ability to work as part of a team to accomplish a set of shared goals.
• Experience collaborating with diverse stakeholders, community groups, underserved or marginalized communities.
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City and County of San Francisco


Principal Administrative Analyst I - Claims & Disbursement Unit - Controller's Office (1824)
City and County of San Francisco • San Francisco, CA, United States • via SF Careers - SF.gov
Full–time
Apply directly on SF Careers - SF.gov
Job highlights
Identified by Google from the original job post
Responsibilities
Resolving departments’ issues and questions involving their daily and monthly bank reconciliations of Controller general ledger bank accounts and resolving complex issues in PeopleSoft (PS) Treasury Accounting, Accounts Receivable or Accounts Payable modules, often requiring further research, analyses, and consultation with the Systems team
Analyzing and evaluating impact of legislation on claims filed against the City and consulting with senior management to recommend workflow and policy improvements to the claims process
Analyzing and evaluating workflow of multiple complex unit positions to optimize unit staffing efficiency and effectiveness
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Job description
• Resolving departments’ issues and questions involving their daily and monthly bank reconciliations of Controller general ledger bank accounts and resolving complex issues in PeopleSoft (PS) Treasury Accounting, Accounts Receivable or Accounts Payable modules, often requiring further research, analyses, and consultation with the Systems team.
• Analyzing and evaluating impact of legislation on claims filed against the City and consulting with senior management to recommend workflow and policy improvements to the claims process.
• Analyzing and evaluating workflow of multiple complex unit positions to optimize unit staffing efficiency and effectiveness.
• Recommending, defining, and updating changes to unit policies and procedures and work processes and consulting with senior management to implement process changes.
• Serve as liaison between the Treasurer & Tax Collector’s Office (TTX) and the Controller’s Office (CON) in all matters relating to cash and bank accounts held by the City and its accounting in PS, including maintenance of the master account list.
• Directing, performing, and coordinating fiscal year end duties before and after the annual PS shutdown to ensure departments accurately record receipts and payments; analyzing system reports to identify discrepancies.
• Serving as the liaison to the Reporting team with the annual financial statement audit, including production of the investment pool financial statements and footnotes, cash confirmations, review and analysis of enterprise financial statements and other duties.
• Directing and overseeing staff performance of duties in the Disbursement Unit, consisting of weekly check processing, check replacements, payment cancellations and reissues, manual checks, check stale dating, EFT returns, travel and use tax payment processing, use tax return filing, deposits and cash receipt processing, construction stop notices, levies to suspend payments, and all pay cycle processing; analyzing and researching errors or discrepancies in system processes.
• Supervising staff at the City Attorney Claims location who receive and record financial claims against the City in accordance with standards and procedures and within statutory requirements.
• Leading staff in processing and distribution of continuous monitoring reports on an as-needed basis.

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