Job Description
Job Title: Project Manager (Canada)
Location: Remote (Canada)
Type: Full-time
About SmartUi
At SmartUi, we believe that technology should make life easier—not more complicated. We specialise in Intelligent Document Processing (IDP), helping businesses across the construction industry eliminate manual document handling, streamline processes, and build high-performing finance teams.
Our solutions are built on world-class platforms like ABBYY FlexiCapture, and we’ve successfully implemented automation for hundreds of users across Australia, New Zealand, Canada, and the United States.
In March 2026, we were proud to be named Australia’s Best IT Business at the Australian Small Business Champion Awards—an incredible milestone that recognises the impact we’re making not only as a technology provider, but as a true partner in business transformation.
As we continue to grow internationally, we're now looking to expand our delivery team into North America. We’re hiring a Project Manager based in Canada to support our growing client base and provide strong delivery continuity across time zones. This is a rare opportunity to join an award-winning, values-driven company making real change in a vital industry.
The Role
As Project Manager, you’ll be responsible for the end-to-end delivery of automation solutions built on our ABBYY FlexiCapture platform. You’ll manage multiple projects at once—each with clear scope, tight timelines (3–6 weeks), and a highly collaborative team.
You’ll work closely with our delivery, solution engineering, and customer success teams, while acting as the primary point of contact for clients throughout implementation.
This is not a technical role, but you will be expected to understand the key components of our document automation platform, confidently manage projects, and ensure delivery excellence from kick-off through to go-live.
You’ll be joining a remote-first, globally distributed team with a strong culture of support, transparency, and accountability.
Key Responsibilities
Manage the full project lifecycle across multiple IDP implementations
Work with internal teams to scope, plan, and prioritise delivery work
Build and manage timelines, milestones, dependencies, and resourcing
Serve as the main point of contact for clients—ensuring a smooth experience from onboarding through to delivery
Provide User Training and understand user’s requirements to communicate back to the technical team
Create and maintain clear documentation including SOWs, project plans, updates, and closure reports
Facilitate cross-functional collaboration between SmartUi teams in Australia, Canada, and Eastern Europe
Ensure each project is delivered on time, within scope, and with a clear handover to support
✅ Key Attributes – What We’re Looking For
1. Strong Project Delivery Discipline
Proven experience delivering B2B software implementation projects
Able to manage multiple concurrent projects with short cycles (3–6 weeks)
Familiar with Agile/hybrid delivery methods and results-focused delivery
Must have exposure to Intelligent Document Processing platforms such as ABBYY FlexiCapture, Kofax, Esker, or Rossum
Experience with workflow automation tools is a plus
2. Process-Oriented with Attention to Detail
Skilled in planning, scheduling, scope management, and change control
Confident creating and managing SOWs, timelines, and client-facing updates
Comfortable following structured delivery processes and suggesting improvements
3. Excellent Communicator & Client Manager
Builds trusted relationships and provides a great experience for clients
Manages expectations professionally with technical and non-technical stakeholders
Leads structured project meetings and handles project risks with clarity and calm
4. Time Zone Advantage & Global Collaboration
Based in Canada (preferably EST or CST) to support North American clients and ease timezone pressure on Australian PMs
Experienced working remotely with globally distributed teams (including Eastern Europe)
Comfortable working in a remote-first role with strong self-management
5. Technically Aware, Not Technical
While this is not a development role, you must understand the core mechanics of how digital document automation solutions work
Able to interpret dependencies, validate solution readiness, and flag risks appropriately
Able to familiarize with the use of new application and transfer knowledge to users
6. Organised, Calm & Results-Driven
Calm under pressure, structured in delivery, and committed to timelines
Proactive, adaptable, and motivated to see every project through to success
Brings energy and ownership to a fast-paced, collaborative team environment
Why Join SmartUi?
Work remotely in a flexible, international team that values autonomy and results
Lead projects with clear scope, trusted clients, and an experienced delivery team
Be part of a business scaling rapidly in a niche with massive opportunity
Join an award-winning team recognised as Australia’s Best IT Business (2026)
Help revolutionise how the construction industry works with documents
Sound Like You?
We’d love to hear from you.
Apply directly to start a conversation.
We’re ready to welcome the next great addition to our global SmartUi team.
Location: Remote (Canada)
Type: Full-time
About SmartUi
At SmartUi, we believe that technology should make life easier—not more complicated. We specialise in Intelligent Document Processing (IDP), helping businesses across the construction industry eliminate manual document handling, streamline processes, and build high-performing finance teams.
Our solutions are built on world-class platforms like ABBYY FlexiCapture, and we’ve successfully implemented automation for hundreds of users across Australia, New Zealand, Canada, and the United States.
In March 2026, we were proud to be named Australia’s Best IT Business at the Australian Small Business Champion Awards—an incredible milestone that recognises the impact we’re making not only as a technology provider, but as a true partner in business transformation.
As we continue to grow internationally, we're now looking to expand our delivery team into North America. We’re hiring a Project Manager based in Canada to support our growing client base and provide strong delivery continuity across time zones. This is a rare opportunity to join an award-winning, values-driven company making real change in a vital industry.
The Role
As Project Manager, you’ll be responsible for the end-to-end delivery of automation solutions built on our ABBYY FlexiCapture platform. You’ll manage multiple projects at once—each with clear scope, tight timelines (3–6 weeks), and a highly collaborative team.
You’ll work closely with our delivery, solution engineering, and customer success teams, while acting as the primary point of contact for clients throughout implementation.
This is not a technical role, but you will be expected to understand the key components of our document automation platform, confidently manage projects, and ensure delivery excellence from kick-off through to go-live.
You’ll be joining a remote-first, globally distributed team with a strong culture of support, transparency, and accountability.
Key Responsibilities
Manage the full project lifecycle across multiple IDP implementations
Work with internal teams to scope, plan, and prioritise delivery work
Build and manage timelines, milestones, dependencies, and resourcing
Serve as the main point of contact for clients—ensuring a smooth experience from onboarding through to delivery
Provide User Training and understand user’s requirements to communicate back to the technical team
Create and maintain clear documentation including SOWs, project plans, updates, and closure reports
Facilitate cross-functional collaboration between SmartUi teams in Australia, Canada, and Eastern Europe
Ensure each project is delivered on time, within scope, and with a clear handover to support
✅ Key Attributes – What We’re Looking For
1. Strong Project Delivery Discipline
Proven experience delivering B2B software implementation projects
Able to manage multiple concurrent projects with short cycles (3–6 weeks)
Familiar with Agile/hybrid delivery methods and results-focused delivery
Must have exposure to Intelligent Document Processing platforms such as ABBYY FlexiCapture, Kofax, Esker, or Rossum
Experience with workflow automation tools is a plus
2. Process-Oriented with Attention to Detail
Skilled in planning, scheduling, scope management, and change control
Confident creating and managing SOWs, timelines, and client-facing updates
Comfortable following structured delivery processes and suggesting improvements
3. Excellent Communicator & Client Manager
Builds trusted relationships and provides a great experience for clients
Manages expectations professionally with technical and non-technical stakeholders
Leads structured project meetings and handles project risks with clarity and calm
4. Time Zone Advantage & Global Collaboration
Based in Canada (preferably EST or CST) to support North American clients and ease timezone pressure on Australian PMs
Experienced working remotely with globally distributed teams (including Eastern Europe)
Comfortable working in a remote-first role with strong self-management
5. Technically Aware, Not Technical
While this is not a development role, you must understand the core mechanics of how digital document automation solutions work
Able to interpret dependencies, validate solution readiness, and flag risks appropriately
Able to familiarize with the use of new application and transfer knowledge to users
6. Organised, Calm & Results-Driven
Calm under pressure, structured in delivery, and committed to timelines
Proactive, adaptable, and motivated to see every project through to success
Brings energy and ownership to a fast-paced, collaborative team environment
Why Join SmartUi?
Work remotely in a flexible, international team that values autonomy and results
Lead projects with clear scope, trusted clients, and an experienced delivery team
Be part of a business scaling rapidly in a niche with massive opportunity
Join an award-winning team recognised as Australia’s Best IT Business (2026)
Help revolutionise how the construction industry works with documents
Sound Like You?
We’d love to hear from you.
Apply directly to start a conversation.
We’re ready to welcome the next great addition to our global SmartUi team.
💡 Quick Summary
Seeking a career-building opportunity? The Project Manager position is now open for candidates interested in the Helper Jobs sector. This role in Toronto offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Helper Jobs is a plus.
