Job Description
Projects Executive & Administrator
Learn & Participate Team
Job Description
TITLE: Projects Executive & Administrator
REPORT TO: Learn and Participate Programme Manager
OVERVIEW:
Learn and Participate (L&P) is the Auckland Philharmonia’s education and community engagement
programme which inspires over 30,000 people of all ages across Auckland every year to make life-long
connections with orchestral music. L&P brings together our professional players with schools, tertiary
students, families and communities in a flagship programme that is widely applauded by educators and
community leaders. Through the L&P programme we inspire young musicians, connect music makers
and music lovers of the present and the future, and offer concerts, workshops, and tutorials for young
people across all ages and ethnicities.
PURPOSE OF POSITION
This position is primarily responsible for delivery of our In Schools programme. It also involves delivering
cross-departmental administrative support for a range of L&P programmes. This is a dynamic position
that will work with colleagues to support strategy, planning and other daily operations such as
administering concert ticketing for schools events and assistance at our broad portfolio of concerts and
events.
Te Rāngai Puoro o Tāmaki, Auckland Philharmonia recognises Tāmaki Makaurau as a vibrant bi-cultural
and multi-cultural city. This role, like all roles within the Auckland Philharmonia, is expected to uphold
the principles of Te Tiriti o Waitangi and support the orchestra’s engagement with diverse communities
across Tāmaki Makaurau and the wider motu.
WEEKLY HOURS
This position requires a regular 30 hours per week (0.8FTE) attendance and work on Level 1 of the
Auckland Town Hall at the Auckland Phil offices as well as in schools and at performance venues around
Auckland as required.
Some weekend and after-hours work is required throughout the year. However, this is a salaried
position, the remuneration covers all hours required outlined in the position description. TOIL is
available for hours worked outside of an agreed working schedule in line with Auckland Phil policies and
procedures.
KEY RESPONSIBILITIES
1. In Schools - Programme Delivery and Support
Undertake planning and delivery of the Auckland Phil In Schools programme, including liaising
with schools and Auckland Philharmonia musicians.
Assist with the coordination of additional Learn & Participate programmes with schools such as
Can you be a Conductor, instrumental scholarships and the respite ticket programme.
Provide friendly, responsive customer service to schools, musicians and participants.
2. L&P Administration and Logistics
• Administer registrations, ticket bookings and, where required, transport arrangements for Learn
& Participate events.
Maintain accurate records, databases and documentation related to programme delivery.
Assist with the collection of feedback, data and reporting following events.
3. L&P Events and Engagement
Provide front-of-house and backstage support at Learn & Participate events as required.
Assist with the promotion of Learn & Participate programmes, including creating EDMs,
maintaining mailing lists, sourcing information and images, and supporting social media content
creation.
Attend and support key Learn & Participate and Auckland Philharmonia events as directed.
4. Team and Organisational Support
• Work collaboratively with the Learn & Participate team to support day-to-day operations and
programme activity.
Provide information and assistance for funding applications when required.
Undertake other duties consistent with the role as requested by the Learn & Participate
Programme Manager and Senior Director of Strategy & Engagement.
KEY SKILLS AND EXPERTISE
Administrative experience with strong organisational skills
Ability to use Microsoft Office Suite
Excellent level of verbal and written communication skills
Positive and outgoing approach
Ability to work independently and as part of a team
A passion for education, music and the community
Desirable
Experience in music performance and/or music education
Previous project delivery experience
Ability to read music
Sound knowledge and experience of orchestral music
Full driver’s licence and access to a car
Learn & Participate Team
Job Description
TITLE: Projects Executive & Administrator
REPORT TO: Learn and Participate Programme Manager
OVERVIEW:
Learn and Participate (L&P) is the Auckland Philharmonia’s education and community engagement
programme which inspires over 30,000 people of all ages across Auckland every year to make life-long
connections with orchestral music. L&P brings together our professional players with schools, tertiary
students, families and communities in a flagship programme that is widely applauded by educators and
community leaders. Through the L&P programme we inspire young musicians, connect music makers
and music lovers of the present and the future, and offer concerts, workshops, and tutorials for young
people across all ages and ethnicities.
PURPOSE OF POSITION
This position is primarily responsible for delivery of our In Schools programme. It also involves delivering
cross-departmental administrative support for a range of L&P programmes. This is a dynamic position
that will work with colleagues to support strategy, planning and other daily operations such as
administering concert ticketing for schools events and assistance at our broad portfolio of concerts and
events.
Te Rāngai Puoro o Tāmaki, Auckland Philharmonia recognises Tāmaki Makaurau as a vibrant bi-cultural
and multi-cultural city. This role, like all roles within the Auckland Philharmonia, is expected to uphold
the principles of Te Tiriti o Waitangi and support the orchestra’s engagement with diverse communities
across Tāmaki Makaurau and the wider motu.
WEEKLY HOURS
This position requires a regular 30 hours per week (0.8FTE) attendance and work on Level 1 of the
Auckland Town Hall at the Auckland Phil offices as well as in schools and at performance venues around
Auckland as required.
Some weekend and after-hours work is required throughout the year. However, this is a salaried
position, the remuneration covers all hours required outlined in the position description. TOIL is
available for hours worked outside of an agreed working schedule in line with Auckland Phil policies and
procedures.
KEY RESPONSIBILITIES
1. In Schools - Programme Delivery and Support
Undertake planning and delivery of the Auckland Phil In Schools programme, including liaising
with schools and Auckland Philharmonia musicians.
Assist with the coordination of additional Learn & Participate programmes with schools such as
Can you be a Conductor, instrumental scholarships and the respite ticket programme.
Provide friendly, responsive customer service to schools, musicians and participants.
2. L&P Administration and Logistics
• Administer registrations, ticket bookings and, where required, transport arrangements for Learn
& Participate events.
Maintain accurate records, databases and documentation related to programme delivery.
Assist with the collection of feedback, data and reporting following events.
3. L&P Events and Engagement
Provide front-of-house and backstage support at Learn & Participate events as required.
Assist with the promotion of Learn & Participate programmes, including creating EDMs,
maintaining mailing lists, sourcing information and images, and supporting social media content
creation.
Attend and support key Learn & Participate and Auckland Philharmonia events as directed.
4. Team and Organisational Support
• Work collaboratively with the Learn & Participate team to support day-to-day operations and
programme activity.
Provide information and assistance for funding applications when required.
Undertake other duties consistent with the role as requested by the Learn & Participate
Programme Manager and Senior Director of Strategy & Engagement.
KEY SKILLS AND EXPERTISE
Administrative experience with strong organisational skills
Ability to use Microsoft Office Suite
Excellent level of verbal and written communication skills
Positive and outgoing approach
Ability to work independently and as part of a team
A passion for education, music and the community
Desirable
Experience in music performance and/or music education
Previous project delivery experience
Ability to read music
Sound knowledge and experience of orchestral music
Full driver’s licence and access to a car
💡 Quick Summary
Seeking a career-building opportunity? The Projects Executive & Administrator position is now open for candidates interested in the Remote Jobs sector. This role in Auckland offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Remote Jobs is a plus.