Job Description
GWLRA is a leader in both the commercial and multi-residential real estate industries. We believe in generating value by creating vibrant, sustainable communities that engage, excite, and inspire. Our people live our values through the work they do and the results they deliver. Our core values are keeping our word, working better together and embracing diversity.
We’re looking for a Property Administrator to assist with a variety of administrative functions including, but not limited to processing and maintaining tenant files, tenant and vendor communication, coding property invoices for payment and assisting with various marketing efforts.
RESPONSIBILITIES
Payment Processing
Perform invoice administration, including reconciliations, record maintenance and all related tasks
Identify and code operating expenses, ensuring invoices match to purchase orders for accuracy and accurate allocations; ensure timely processing
Maintain control logs of property utility, property tax, leasing and capital expenditure invoices; utility tracking administration
Assist in preparation of tenant charge backs (where applicable)
Reporting
Update reports on tenant reporting, including following up with tenants on outstanding reporting.
Certain project work may be required.
Maintain utilities consumption and costs tracking sheets
Administrative Support
Assisting with compilation and maintenance of all documentation, binders, files, electronic filing, expense reports, and various administrative duties.
Work closely with various internal groups to ensure all administrative aspects of Tenancy Leases are maintained
Provide back up for Administrators, and provide relief for Reception
Receptions duties when required.
Work with marketing team on marketing initiatives.
Tenant Communications
Handle a variety of internal and external vendor inquiries.
Collecting, reviewing, and tracking tenant insurance certificates and other reporting as may be required.
QUALIFICATIONS
Enrollment in a Post secondary program in related discipline.
Proven organizational and multi-tasking skills; able to cope with changing client needs and deliver successful results within the time frame
Exceptional communications, organization, interpersonal and time management skills
High initiative, professional, and flexible.
The base salary for this position is $21.00 hourly.
WHAT WE OFFER
Half-day every Friday before a long weekend
A friendly, welcoming, and supportive culture
Many social and team events!
Our Business
Learn more about our commercial and residential businesses, our values, and careers at GWLRA.
Our Commitment to Diversity
GWL Realty Advisors is an equal opportunity employer. It prohibits discrimination based on age, color, disability, national origin, race, religion, gender, ****** orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.
GWL Realty Advisors does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to GWL Realty Advisors, directly or indirectly, will be considered GWL Realty Advisors property. GWL Realty Advisors will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes.
We’re looking for a Property Administrator to assist with a variety of administrative functions including, but not limited to processing and maintaining tenant files, tenant and vendor communication, coding property invoices for payment and assisting with various marketing efforts.
RESPONSIBILITIES
Payment Processing
Perform invoice administration, including reconciliations, record maintenance and all related tasks
Identify and code operating expenses, ensuring invoices match to purchase orders for accuracy and accurate allocations; ensure timely processing
Maintain control logs of property utility, property tax, leasing and capital expenditure invoices; utility tracking administration
Assist in preparation of tenant charge backs (where applicable)
Reporting
Update reports on tenant reporting, including following up with tenants on outstanding reporting.
Certain project work may be required.
Maintain utilities consumption and costs tracking sheets
Administrative Support
Assisting with compilation and maintenance of all documentation, binders, files, electronic filing, expense reports, and various administrative duties.
Work closely with various internal groups to ensure all administrative aspects of Tenancy Leases are maintained
Provide back up for Administrators, and provide relief for Reception
Receptions duties when required.
Work with marketing team on marketing initiatives.
Tenant Communications
Handle a variety of internal and external vendor inquiries.
Collecting, reviewing, and tracking tenant insurance certificates and other reporting as may be required.
QUALIFICATIONS
Enrollment in a Post secondary program in related discipline.
Proven organizational and multi-tasking skills; able to cope with changing client needs and deliver successful results within the time frame
Exceptional communications, organization, interpersonal and time management skills
High initiative, professional, and flexible.
The base salary for this position is $21.00 hourly.
WHAT WE OFFER
Half-day every Friday before a long weekend
A friendly, welcoming, and supportive culture
Many social and team events!
Our Business
Learn more about our commercial and residential businesses, our values, and careers at GWLRA.
Our Commitment to Diversity
GWL Realty Advisors is an equal opportunity employer. It prohibits discrimination based on age, color, disability, national origin, race, religion, gender, ****** orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.
GWL Realty Advisors does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to GWL Realty Advisors, directly or indirectly, will be considered GWL Realty Advisors property. GWL Realty Advisors will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes.
💡 Quick Summary
Seeking a career-building opportunity? The Property Administrator Summer Student 2026 position is now open for candidates interested in the Real Estate sector. This role in Burnaby offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Real Estate is a plus.
