Job Description
Position Description – Property Officer
October 2025
Position title Property Officer
Position number 1181, 1340
Classification (Level) Level 5
Department City Development
Division City Property
Business unit Property & Facilities
People Leader Team Leader Property
Sporting and Community Clubs, Leasees, Licensees, State
Key stakeholders Government Agencies, Maintenance Contractors and utility providers, Business owners, Residents, Developers. Surveyors,
Lawyers.
Community Vision: A liveable, sustainable community.
The strategic directions of Liveable, Sustainable, and Community reflect the aspirations of
the community for the City of Marion’s future.
A fourth strategic direction, Our Organisation, sets the focus for Council and its staff toward
fulfilling the 2024-2034 Community Vision and Strategic Directions. These interconnected
directions emphasise a commitment to achieving holistic outcomes for the council area
City of Marion Values
Our Values inform what is important in how we deliver for our community.
They aspire towards a consistent standard that can be expected from all who engage with
the City of Marion.
Together we… Our Community Vision
Focus on the customer | We are:
Engaged with our diverse community
Responsive and proactive
Dedicated to delivering great customer
experiences
Engage with respect | We are:
Committed to a safe and inclusive workplace
Connected, caring and professional
Honest, transparent and act with integrity
Embrace excellence | We are:
• Adaptable, driven and continuously improve
Accountable for our decisions and actions
Proactive in sustainability and support the
environment
A great place to work
Position Description – Property Officer
October 2025
Purpose
The Property Officer is responsible for the efficient and effective management of the City of
Marion leased portfolio. This includes lease/license negotiations, documentation, lease
compliance (including regular inspections, invoicing, and debt management), payment and
on-charging of utilities and out-goings and the coordination of maintenance and minor
works programmes for Council’s leased portfolio.
The position is also responsible for management of the acquisition and disposal of land, the
operation of the Roads Opening and Closing functions, assessment and issuing of Permits
and Authorisations under the Local Government Act, negotiating, and implementing Land
Management Agreements, and assisting with the management of the Community Land
Register and Community Land Management Plans. The position will also be required to
provide expert advice to internal stakeholders as required.
Working in conjunction with the City Property Team, the Property Officer will support the
organisation to achieve efficiencies and effectiveness through innovative practices,
processes, and service improvements.
The position requires excellent customer service skills and is required to work collaboratively
with others across the organisation and with external stakeholders. This involves
engagement with community groups and sporting clubs who lease Council facilities to
achieve good governance and maximise the use of facilities.
Key Deliverables
Day-to day management of leases and licences including compliance with both Lease
documentation and Council Policy; implementing rent reviews and the timely serving
of Notices.
Preparing ‘Expression of Interest’ documentation; assessing lease applications in line
with Council’s policies and procedures; undertaking lease negotiations and the
preparation and finalisation of lease documentation.
Working closely with the Finance Department in the reconciliation of both statutory
and utility charges; monitoring and processing of invoices including the on-charging
to tenants and the provision of interest calculations in line with the Lease
agreements.
Debtor Management including regular reporting to the Unit Manager; Land &
Property.
Managing ‘Tenant improvement’ Landlord Approval requests including assessment of
requests; preparation of Council reports (where appropriate) and inspections of
works.
Managing tenants ‘Liquor Licence’ requests together with the preparation and
submission of Liquor Licence applications on behalf of Council.
Undertaking property inspections to ensure compliance with lease terms and
conditions.
A great place to work
Position Description – Property Officer
October 2025
Facilitating maintenance requests from leasees, including engaging and managing
contractors to ensure work is completed in a timely way and within budget.
Managing the processes for the acquisition and disposal of land.
Undertaking road closures and openings under the Roads Opening & Closing Act.
Negotiating and implementing Land Management Agreements.
Assessment and enforcement of encroachments and issuing of Authorisations and
Permits under the Local Government Act 1999. Complete projects within scope,
budget, and timeline.
Assisting with the management of the Community Land Register and Community
Land Management Plans
Person Specification
Essential criteria
Advanced communication skills both written and verbal.
Willing to work occasional flexible hours to meet operational requirements.
Experience in a Local Government Property role or similar.
A Relevant post-secondary qualification in a property or legal related field such as
Certificate IV or a Certificate of Registration or Licensing Program in Property
Services, or a Bachelor of Property & Real Estate.
Intermediate level computer literacy using the Microsoft Office Suite and experience
using property/tenancy management software.
Proven knowledge and experience with demonstrated IT competence with capacity to
learn new technologies and systems.
Proven ability to express empathy and resilience towards internal and external
customers.
Demonstrated experience in managing property and or physical assets.
Detailed knowledge of acquisition and disposal principles and processes.
Excellent report writing skills and ability.
Knowledge of the roads opening and closing process.
Knowledge of implementation of easements, encumbrances and land management
agreements
Experience and ability to work both independently and collaboratively within a team
environment and with a large range of internal and external stakeholders.
Excellent communication skills both verbal and written.
A great place to work
Position Description – Property Officer
October 2025
Demonstrated ability to build and maintain relationships with a diverse range of
stakeholders.
Demonstrated time management, prioritisation and flexibility in managing changing
priorities, workloads and urgent matters with the ability to prioritise and provide a
high level of customer service to all stakeholders within a pressurised environment.
Maintaining strict confidentiality and displaying astuteness in a sensitive and political
environment.
Capacity for strategic thinking and planning
Capacity to influence and constructively work with others both internally and
externally.
Desirable criteria
Local Government experience in a property related role.
Experience in Commercial property management and of Community and Sporting
Club Assets.
Knowledge of Council policies, procedures, objectives and values.
Understanding of contractor management processes.
Ability to understand and apply Council policies and procedures.
Standard conditions
Satisfactory completion of a National Police Clearance (will be arranged by the City of
Marion)
Satisfactory completion of applicable Medical Assessment (will be arranged by the
City of Marion)
Must be either an Australian resident or possess the legal right to work in Australia,
with the ability to provide documentation of a valid work visa.
Comply with existing Work, Health and Safety legislation and regulation obligations
and apply “Think Safe Live Well” philosophy.
Embrace ethical and moral behavior and report any suspected instances of fraud
and/or corruption in accordance with Fraud and Corruption Management and the
Code of Conduct.
Adhere to the City of Marion Values.
The incumbent will perform other duties as required.
A great place to work
Position Description – Property Officer
October 2025
Other conditions specific to the role
Must hold a valid, full (unrestricted) driver's license in accordance with South
Australian requirements.
This is a prescribed position as defined by the City of Marion Safe Environments for
Children and Vulnerable Persons Policy. Therefore, incumbent must:
o Promote and maintain a child safe environment and take relevant actions in
accordance with council's Safe Environments for Children and Vulnerable Persons
Policy and with legislative requirements under the Children and Young People
(Safety) Act 2017 and the Child Safety (Prohibited Persons) Act 2016.
o Satisfactorily complete a DHS Working with Children Check clearance> (to be
renewed every five years) and be willing to undertake Child Safe Training.
Position description confirmation and acknowledgement
New employee acknowledgement
By signing the ‘City of Marion Employment Acceptance Statement’ in your Letter of Offer, you
are agreeing to the Position Description attached to your Offer.
Employee name: Signature: Date:
Leader name: Signature: Date:
HR name: Signature: Date:
A great place to work
October 2025
Position title Property Officer
Position number 1181, 1340
Classification (Level) Level 5
Department City Development
Division City Property
Business unit Property & Facilities
People Leader Team Leader Property
Sporting and Community Clubs, Leasees, Licensees, State
Key stakeholders Government Agencies, Maintenance Contractors and utility providers, Business owners, Residents, Developers. Surveyors,
Lawyers.
Community Vision: A liveable, sustainable community.
The strategic directions of Liveable, Sustainable, and Community reflect the aspirations of
the community for the City of Marion’s future.
A fourth strategic direction, Our Organisation, sets the focus for Council and its staff toward
fulfilling the 2024-2034 Community Vision and Strategic Directions. These interconnected
directions emphasise a commitment to achieving holistic outcomes for the council area
City of Marion Values
Our Values inform what is important in how we deliver for our community.
They aspire towards a consistent standard that can be expected from all who engage with
the City of Marion.
Together we… Our Community Vision
Focus on the customer | We are:
Engaged with our diverse community
Responsive and proactive
Dedicated to delivering great customer
experiences
Engage with respect | We are:
Committed to a safe and inclusive workplace
Connected, caring and professional
Honest, transparent and act with integrity
Embrace excellence | We are:
• Adaptable, driven and continuously improve
Accountable for our decisions and actions
Proactive in sustainability and support the
environment
A great place to work
Position Description – Property Officer
October 2025
Purpose
The Property Officer is responsible for the efficient and effective management of the City of
Marion leased portfolio. This includes lease/license negotiations, documentation, lease
compliance (including regular inspections, invoicing, and debt management), payment and
on-charging of utilities and out-goings and the coordination of maintenance and minor
works programmes for Council’s leased portfolio.
The position is also responsible for management of the acquisition and disposal of land, the
operation of the Roads Opening and Closing functions, assessment and issuing of Permits
and Authorisations under the Local Government Act, negotiating, and implementing Land
Management Agreements, and assisting with the management of the Community Land
Register and Community Land Management Plans. The position will also be required to
provide expert advice to internal stakeholders as required.
Working in conjunction with the City Property Team, the Property Officer will support the
organisation to achieve efficiencies and effectiveness through innovative practices,
processes, and service improvements.
The position requires excellent customer service skills and is required to work collaboratively
with others across the organisation and with external stakeholders. This involves
engagement with community groups and sporting clubs who lease Council facilities to
achieve good governance and maximise the use of facilities.
Key Deliverables
Day-to day management of leases and licences including compliance with both Lease
documentation and Council Policy; implementing rent reviews and the timely serving
of Notices.
Preparing ‘Expression of Interest’ documentation; assessing lease applications in line
with Council’s policies and procedures; undertaking lease negotiations and the
preparation and finalisation of lease documentation.
Working closely with the Finance Department in the reconciliation of both statutory
and utility charges; monitoring and processing of invoices including the on-charging
to tenants and the provision of interest calculations in line with the Lease
agreements.
Debtor Management including regular reporting to the Unit Manager; Land &
Property.
Managing ‘Tenant improvement’ Landlord Approval requests including assessment of
requests; preparation of Council reports (where appropriate) and inspections of
works.
Managing tenants ‘Liquor Licence’ requests together with the preparation and
submission of Liquor Licence applications on behalf of Council.
Undertaking property inspections to ensure compliance with lease terms and
conditions.
A great place to work
Position Description – Property Officer
October 2025
Facilitating maintenance requests from leasees, including engaging and managing
contractors to ensure work is completed in a timely way and within budget.
Managing the processes for the acquisition and disposal of land.
Undertaking road closures and openings under the Roads Opening & Closing Act.
Negotiating and implementing Land Management Agreements.
Assessment and enforcement of encroachments and issuing of Authorisations and
Permits under the Local Government Act 1999. Complete projects within scope,
budget, and timeline.
Assisting with the management of the Community Land Register and Community
Land Management Plans
Person Specification
Essential criteria
Advanced communication skills both written and verbal.
Willing to work occasional flexible hours to meet operational requirements.
Experience in a Local Government Property role or similar.
A Relevant post-secondary qualification in a property or legal related field such as
Certificate IV or a Certificate of Registration or Licensing Program in Property
Services, or a Bachelor of Property & Real Estate.
Intermediate level computer literacy using the Microsoft Office Suite and experience
using property/tenancy management software.
Proven knowledge and experience with demonstrated IT competence with capacity to
learn new technologies and systems.
Proven ability to express empathy and resilience towards internal and external
customers.
Demonstrated experience in managing property and or physical assets.
Detailed knowledge of acquisition and disposal principles and processes.
Excellent report writing skills and ability.
Knowledge of the roads opening and closing process.
Knowledge of implementation of easements, encumbrances and land management
agreements
Experience and ability to work both independently and collaboratively within a team
environment and with a large range of internal and external stakeholders.
Excellent communication skills both verbal and written.
A great place to work
Position Description – Property Officer
October 2025
Demonstrated ability to build and maintain relationships with a diverse range of
stakeholders.
Demonstrated time management, prioritisation and flexibility in managing changing
priorities, workloads and urgent matters with the ability to prioritise and provide a
high level of customer service to all stakeholders within a pressurised environment.
Maintaining strict confidentiality and displaying astuteness in a sensitive and political
environment.
Capacity for strategic thinking and planning
Capacity to influence and constructively work with others both internally and
externally.
Desirable criteria
Local Government experience in a property related role.
Experience in Commercial property management and of Community and Sporting
Club Assets.
Knowledge of Council policies, procedures, objectives and values.
Understanding of contractor management processes.
Ability to understand and apply Council policies and procedures.
Standard conditions
Satisfactory completion of a National Police Clearance (will be arranged by the City of
Marion)
Satisfactory completion of applicable Medical Assessment (will be arranged by the
City of Marion)
Must be either an Australian resident or possess the legal right to work in Australia,
with the ability to provide documentation of a valid work visa.
Comply with existing Work, Health and Safety legislation and regulation obligations
and apply “Think Safe Live Well” philosophy.
Embrace ethical and moral behavior and report any suspected instances of fraud
and/or corruption in accordance with Fraud and Corruption Management and the
Code of Conduct.
Adhere to the City of Marion Values.
The incumbent will perform other duties as required.
A great place to work
Position Description – Property Officer
October 2025
Other conditions specific to the role
Must hold a valid, full (unrestricted) driver's license in accordance with South
Australian requirements.
This is a prescribed position as defined by the City of Marion Safe Environments for
Children and Vulnerable Persons Policy. Therefore, incumbent must:
o Promote and maintain a child safe environment and take relevant actions in
accordance with council's Safe Environments for Children and Vulnerable Persons
Policy and with legislative requirements under the Children and Young People
(Safety) Act 2017 and the Child Safety (Prohibited Persons) Act 2016.
o Satisfactorily complete a DHS Working with Children Check clearance> (to be
renewed every five years) and be willing to undertake Child Safe Training.
Position description confirmation and acknowledgement
New employee acknowledgement
By signing the ‘City of Marion Employment Acceptance Statement’ in your Letter of Offer, you
are agreeing to the Position Description attached to your Offer.
Employee name: Signature: Date:
Leader name: Signature: Date:
HR name: Signature: Date:
A great place to work
💡 Quick Summary
Seeking a career-building opportunity? The Property Officer (2508) position is now open for candidates interested in the Real Estate sector. This role in Sturt offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Real Estate is a plus.
