Job Description
Position Overview:
We are looking for a detail-oriented and organized Real Estate Administrative Assistant to support the day-to-day operations of our boutique real estate firm. In this dynamic role, you will assist with managing property listings, handling client communications, preparing documents, and ensuring the office runs efficiently. The ideal candidate will have a passion for real estate, excellent administrative skills, and the ability to juggle multiple tasks in a fast-paced environment.
Key Responsibilities:
Manage Listings & Documentation:
Update and maintain property listings on the firm’s website and MLS platforms, ensuring all details are accurate and current. Prepare contracts, offers, and other real estate documents for clients and agents.
Client Communication & Coordination:
Serve as a point of contact for clients, ensuring timely responses to inquiries. Schedule property showings, open houses, and meetings between agents and clients.
Office Support:
Assist in managing office operations, including scheduling appointments, filing, and handling phone calls. Provide administrative support to agents and management as needed.
Marketing & Advertising Support:
Help prepare marketing materials for property listings, including brochures, online ads, and social media content. Coordinate with the marketing team or external vendors for photo shoots and content creation.
Transaction Coordination:
Track the progress of transactions, ensuring that all deadlines are met, documents are signed, and clients are kept informed throughout the buying or selling process.
Database Management:
Maintain accurate records in the CRM system, ensuring client data, property details, and transaction statuses are up-to-date.
General Office Management:
Oversee office supplies, assist with invoicing, and manage other administrative duties to ensure smooth operations in the office.
Required Qualifications & Skills:
High school diploma or equivalent; Bachelor’s degree preferred.
1-2 years of administrative experience in real estate or a related field (experience in a small business setting is a plus).
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with real estate software (MLS, CRM platforms).
Strong organizational skills with the ability to manage multiple tasks and deadlines.
Excellent written and verbal communication skills.
Ability to handle confidential information with professionalism.
Strong attention to detail and problem-solving skills.
Ability to work independently and as part of a small team.
Job Types: Full-time, Permanent
Pay: ₹13,000.00 - ₹16,000.00 per month
Benefits:
Flexible schedule
Paid sick time
Schedule:
Day shift
Supplemental Pay:
Performance bonus
Work Location: In person
We are looking for a detail-oriented and organized Real Estate Administrative Assistant to support the day-to-day operations of our boutique real estate firm. In this dynamic role, you will assist with managing property listings, handling client communications, preparing documents, and ensuring the office runs efficiently. The ideal candidate will have a passion for real estate, excellent administrative skills, and the ability to juggle multiple tasks in a fast-paced environment.
Key Responsibilities:
Manage Listings & Documentation:
Update and maintain property listings on the firm’s website and MLS platforms, ensuring all details are accurate and current. Prepare contracts, offers, and other real estate documents for clients and agents.
Client Communication & Coordination:
Serve as a point of contact for clients, ensuring timely responses to inquiries. Schedule property showings, open houses, and meetings between agents and clients.
Office Support:
Assist in managing office operations, including scheduling appointments, filing, and handling phone calls. Provide administrative support to agents and management as needed.
Marketing & Advertising Support:
Help prepare marketing materials for property listings, including brochures, online ads, and social media content. Coordinate with the marketing team or external vendors for photo shoots and content creation.
Transaction Coordination:
Track the progress of transactions, ensuring that all deadlines are met, documents are signed, and clients are kept informed throughout the buying or selling process.
Database Management:
Maintain accurate records in the CRM system, ensuring client data, property details, and transaction statuses are up-to-date.
General Office Management:
Oversee office supplies, assist with invoicing, and manage other administrative duties to ensure smooth operations in the office.
Required Qualifications & Skills:
High school diploma or equivalent; Bachelor’s degree preferred.
1-2 years of administrative experience in real estate or a related field (experience in a small business setting is a plus).
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with real estate software (MLS, CRM platforms).
Strong organizational skills with the ability to manage multiple tasks and deadlines.
Excellent written and verbal communication skills.
Ability to handle confidential information with professionalism.
Strong attention to detail and problem-solving skills.
Ability to work independently and as part of a small team.
Job Types: Full-time, Permanent
Pay: ₹13,000.00 - ₹16,000.00 per month
Benefits:
Flexible schedule
Paid sick time
Schedule:
Day shift
Supplemental Pay:
Performance bonus
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Real Estate Assistant position is now open for candidates interested in the Operations Executive Jobs sector. This role in Mumbai offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Operations Executive Jobs is a plus.
