Job Description
Real Estate Executive Assistant / Listing & Buyer Coordinator (In-Office)
We are a growing real estate business in Brampton seeking an Experienced Real Estate Executive Assistant / Listing & Buyer Coordinator to support a high-producing agent. This is a full-time, in-office position for someone with proven real estate experience who can independently manage listings, buyers, marketing, and operational workflows from start to finish.
The ideal candidate is highly organized, detail-oriented, tech-savvy, and comfortable managing multiple active transactions at once. This role requires hands-on experience with MLS (Realm), Follow Up Boss, and Skyslope, strong communication skills, and the ability to work occasional evenings or weekends as business demands.
Compensation:
$55,000 - $65,000 yearly
Responsibilities:
Coordinate residential real estate listings from pre-listing through sale, including CMA preparation, listing paperwork, MLS setup, and status changes in Realm, marketing launches, showings, feedback collection, and compliance
Manage buyer files from consultation through offer stage, including buyer presentations, BRA documentation, property searches, showing schedules, CMAs, and drafting offers
Draft, review, and manage listing and buyer agreements and transaction documentation
Coordinate vendors, including photographers, videographers, stagers, cleaners, signage, and lockbox installation
Manage transaction compliance and file organization in Skyslope
Maintain CRM systems and client follow-ups using Follow Up Boss
Prepare and distribute newsletters, email campaigns, social media content, and listing updates
Assist with bookkeeping, expense tracking, scheduling, office management, and system setup
Support client experience initiatives, including gifting, cards, follow-ups, and client events
Monitor multiple active files simultaneously and ensure deadlines are met without reminders
Qualifications:
Previous real estate experience is required (administration, listing coordination, or transaction coordination)
Full-time availability and ability to work in the office in Brampton
Reliable car and a valid driver’s license required
Experience using Realm (MLS), Follow Up Boss (CRM), Skyslope, Canva, and Google Workspace
Strong understanding of real estate transactions, listings, and buyer processes
Excellent organizational, time-management, and multitasking skills
Strong written and verbal communication skills
Detail-oriented, proactive, and able to work independently
Comfortable working occasional evenings or weekends when required
About Company
MNM Real Estate was founded by Yash Chhibbar and is built on a simple belief: to do good, you have to feel good. MNM stands for Mindfulness, Nutrients, and Movement—daily habits that help me stay grounded, patient, and present in how I show up for people.
Real estate is emotional and stressful for many clients. When I take care of myself mentally and physically, I’m able to show up calmer, more focused, and more human in those moments. That matters to me. MNM Real Estate is about doing the job properly, treating people with respect, and moving through every transaction with care and integrity.
We are a growing real estate business in Brampton seeking an Experienced Real Estate Executive Assistant / Listing & Buyer Coordinator to support a high-producing agent. This is a full-time, in-office position for someone with proven real estate experience who can independently manage listings, buyers, marketing, and operational workflows from start to finish.
The ideal candidate is highly organized, detail-oriented, tech-savvy, and comfortable managing multiple active transactions at once. This role requires hands-on experience with MLS (Realm), Follow Up Boss, and Skyslope, strong communication skills, and the ability to work occasional evenings or weekends as business demands.
Compensation:
$55,000 - $65,000 yearly
Responsibilities:
Coordinate residential real estate listings from pre-listing through sale, including CMA preparation, listing paperwork, MLS setup, and status changes in Realm, marketing launches, showings, feedback collection, and compliance
Manage buyer files from consultation through offer stage, including buyer presentations, BRA documentation, property searches, showing schedules, CMAs, and drafting offers
Draft, review, and manage listing and buyer agreements and transaction documentation
Coordinate vendors, including photographers, videographers, stagers, cleaners, signage, and lockbox installation
Manage transaction compliance and file organization in Skyslope
Maintain CRM systems and client follow-ups using Follow Up Boss
Prepare and distribute newsletters, email campaigns, social media content, and listing updates
Assist with bookkeeping, expense tracking, scheduling, office management, and system setup
Support client experience initiatives, including gifting, cards, follow-ups, and client events
Monitor multiple active files simultaneously and ensure deadlines are met without reminders
Qualifications:
Previous real estate experience is required (administration, listing coordination, or transaction coordination)
Full-time availability and ability to work in the office in Brampton
Reliable car and a valid driver’s license required
Experience using Realm (MLS), Follow Up Boss (CRM), Skyslope, Canva, and Google Workspace
Strong understanding of real estate transactions, listings, and buyer processes
Excellent organizational, time-management, and multitasking skills
Strong written and verbal communication skills
Detail-oriented, proactive, and able to work independently
Comfortable working occasional evenings or weekends when required
About Company
MNM Real Estate was founded by Yash Chhibbar and is built on a simple belief: to do good, you have to feel good. MNM stands for Mindfulness, Nutrients, and Movement—daily habits that help me stay grounded, patient, and present in how I show up for people.
Real estate is emotional and stressful for many clients. When I take care of myself mentally and physically, I’m able to show up calmer, more focused, and more human in those moments. That matters to me. MNM Real Estate is about doing the job properly, treating people with respect, and moving through every transaction with care and integrity.
💡 Quick Summary
Seeking a career-building opportunity? The Real Estate Executive Assistant position is now open for candidates interested in the Real Estate sector. This role in Brampton offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Real Estate is a plus.
