Job Description
Job details
Here’s how the job details align with your profile.
Pay
$20 - $25 an hour
Job type
Full-time
Shift and schedule
Monday to Friday
Location
Estimated commute
Add your address to estimate commute
Job address
2837 North Halsted Street, Chicago, IL 60657
Full job description
Job Title: Secretary / Administrative Assistant
Location: Chicago
Type: Full-Time. 1099 Employee.
Reports To: General Manager
Job Overview:
We are seeking a reliable, detail-oriented Secretary / Administrative Assistant to support our general contracting office. This role is essential to maintaining smooth daily operations, managing communications, organizing documentation, and assisting with administrative tasks that keep projects moving efficiently. The ideal candidate will be professional, organized, and proactive in supporting both staff and customers.
Key Responsibilities:
Front-Office Communication: Answer incoming calls from clients, vendors, and team members. Provide professional and courteous assistance, direct calls as needed, and respond to general inquiries about services and company information.
Administrative Support: Assist with daily office operations including drafting emails, preparing documents, managing correspondence, and organizing files. Ensure all administrative tasks are completed accurately and in a timely manner.
Appointment Coordination: Schedule project consultations, site visits, meetings, and follow-ups for staff and management. Confirm all scheduled appointments with clients and maintain an up-to-date office calendar.
Documentation & Record Keeping: Maintain detailed, organized, and confidential records including client files, project information, contracts, and internal documents. Ensure all paperwork is filed correctly—both digitally and physically.
Office Organization: Maintain office supplies, equipment, and general office organization. Notify management when supplies need to be replenished and ensure the workspace remains clean and functional.
Customer Follow-Up: Assist with sending appointment confirmations, reminders, and follow-up communications. Support customer satisfaction efforts by documenting concerns and ensuring they are routed to the appropriate team member.
Team Assistance: Support project managers and office staff by preparing documents, coordinating communications, and assisting with administrative tasks to improve workflow and efficiency.
Qualifications:
Education: High school diploma or equivalent required. Additional administrative or business coursework preferred.
Experience: Previous administrative, secretarial, or office support experience is preferred—ideally within a construction, contracting, or service-based environment.
Skills:
Strong verbal and written communication abilities.
Excellent organizational and multitasking skills.
Proficiency with computer programs such as Microsoft Office and general office software.
Ability to maintain confidentiality and handle sensitive information professionally.
Polished, courteous, and professional demeanor.
Hours: Monday–Friday, 8 AM to 5 PM
Setting: Office environment within a general contracting company.
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Expected hours: 40 per week
Work Location: In person
Here’s how the job details align with your profile.
Pay
$20 - $25 an hour
Job type
Full-time
Shift and schedule
Monday to Friday
Location
Estimated commute
Add your address to estimate commute
Job address
2837 North Halsted Street, Chicago, IL 60657
Full job description
Job Title: Secretary / Administrative Assistant
Location: Chicago
Type: Full-Time. 1099 Employee.
Reports To: General Manager
Job Overview:
We are seeking a reliable, detail-oriented Secretary / Administrative Assistant to support our general contracting office. This role is essential to maintaining smooth daily operations, managing communications, organizing documentation, and assisting with administrative tasks that keep projects moving efficiently. The ideal candidate will be professional, organized, and proactive in supporting both staff and customers.
Key Responsibilities:
Front-Office Communication: Answer incoming calls from clients, vendors, and team members. Provide professional and courteous assistance, direct calls as needed, and respond to general inquiries about services and company information.
Administrative Support: Assist with daily office operations including drafting emails, preparing documents, managing correspondence, and organizing files. Ensure all administrative tasks are completed accurately and in a timely manner.
Appointment Coordination: Schedule project consultations, site visits, meetings, and follow-ups for staff and management. Confirm all scheduled appointments with clients and maintain an up-to-date office calendar.
Documentation & Record Keeping: Maintain detailed, organized, and confidential records including client files, project information, contracts, and internal documents. Ensure all paperwork is filed correctly—both digitally and physically.
Office Organization: Maintain office supplies, equipment, and general office organization. Notify management when supplies need to be replenished and ensure the workspace remains clean and functional.
Customer Follow-Up: Assist with sending appointment confirmations, reminders, and follow-up communications. Support customer satisfaction efforts by documenting concerns and ensuring they are routed to the appropriate team member.
Team Assistance: Support project managers and office staff by preparing documents, coordinating communications, and assisting with administrative tasks to improve workflow and efficiency.
Qualifications:
Education: High school diploma or equivalent required. Additional administrative or business coursework preferred.
Experience: Previous administrative, secretarial, or office support experience is preferred—ideally within a construction, contracting, or service-based environment.
Skills:
Strong verbal and written communication abilities.
Excellent organizational and multitasking skills.
Proficiency with computer programs such as Microsoft Office and general office software.
Ability to maintain confidentiality and handle sensitive information professionally.
Polished, courteous, and professional demeanor.
Hours: Monday–Friday, 8 AM to 5 PM
Setting: Office environment within a general contracting company.
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Expected hours: 40 per week
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Receptionist/Administrative Assistant position is now open for candidates interested in the Helper Jobs sector. This role in Chicago offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Helper Jobs is a plus.