Job Description
In office - Toronto office - 6-month contract
As a Records Management Technician you will be reporting directly to our Records Manager.
You will be focusing on:
Execute all off-site file activities, including indexing, retrievals, transfers, permanent withdrawals and reconciliations for the local office, providing coverage for other offices as necessary
Generate reports and seek approvals for destruction of files from Partners, escalate hold requests, and maintain record of approvals
Execute clean up of physical file data in our Records database as directed by the Records Manager
Work with our Records Management vendors to ensure their data is accurate across our accounts
Act as the onsite contact for our shredding vendor in the local office, ensuring all receptacles are serviced on the schedule provided by the vendor
Assist with processing monthly supplier invoices when required
Report on Records destruction activities and offsite activities
Conduct records-related training/orientation for new Legal support staff as well as retrain staff in new processes as they are created
Maintain onsite cabinet inventory and assist with file moves/consolidation to maximize use of onsite storage space.
Work with Legal Assistants to facilitate the collection and sorting of files
Work with Legal Assistants and Lawyers to troubleshoot local Records related problems, escalating to the Records Manager where necessary
Provide accurate and timely data input into enterprise systems
Follow records management guidelines and procedures, flagging inefficiencies as they are found
What you bring to the role:
3 – 5 years of Records Management work experience
Must possess a high-level of customer service skills and have a positive attitude
Highly detail oriented & strong attention to accuracy
Working knowledge of Microsoft Office, records management software and database applications
Ability to lift heavy boxes
Ability to independently problem solve in a challenging environment that is evolving
Excellent verbal and written communication skills, with the aptitude to interact with all levels of the organization with confidence
Flexibility (may have to work overtime and/or change working hours)
The salary bands provided reflect the typical range for this role in the region indicated. We recognize that each candidate brings a unique set of experiences and skills, and final compensation will be thoughtfully determined based on individual qualifications and current market factors. Please note that salary will be discussed and negotiated during interview
Toronto: $49,200 - $60,700
Ready to join a proactive and modern firm that provides an exceptional career experience in an inclusive and collaborative environment? Come join us!
As part of a global legal practice, Norton Rose Fulbright Canada embrace a culture of excellence and client service, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential.
To find out more about how we integrate diversity, equity and inclusion in everything we do please click Diversity, equity and inclusion | Canada | Global law firm | Norton Rose Fulbright .
If you require any reasonable adjustments during the recruiting process, please inform us in the recruitment application. We will contact you to further discuss your need.
Please note that applicants who receive an employment offer may be required during their employment with Norton Rose Fulbright to provide proof of vaccinations recommended from time to time by government or public health authorities. Norton Rose Fulbright has a duty to accommodate those who are unable to get vaccinated due to protected grounds. For applicants who require an accommodation, please contact us to discuss further.
Law around the world
nortonrosefulbright.com
As a Records Management Technician you will be reporting directly to our Records Manager.
You will be focusing on:
Execute all off-site file activities, including indexing, retrievals, transfers, permanent withdrawals and reconciliations for the local office, providing coverage for other offices as necessary
Generate reports and seek approvals for destruction of files from Partners, escalate hold requests, and maintain record of approvals
Execute clean up of physical file data in our Records database as directed by the Records Manager
Work with our Records Management vendors to ensure their data is accurate across our accounts
Act as the onsite contact for our shredding vendor in the local office, ensuring all receptacles are serviced on the schedule provided by the vendor
Assist with processing monthly supplier invoices when required
Report on Records destruction activities and offsite activities
Conduct records-related training/orientation for new Legal support staff as well as retrain staff in new processes as they are created
Maintain onsite cabinet inventory and assist with file moves/consolidation to maximize use of onsite storage space.
Work with Legal Assistants to facilitate the collection and sorting of files
Work with Legal Assistants and Lawyers to troubleshoot local Records related problems, escalating to the Records Manager where necessary
Provide accurate and timely data input into enterprise systems
Follow records management guidelines and procedures, flagging inefficiencies as they are found
What you bring to the role:
3 – 5 years of Records Management work experience
Must possess a high-level of customer service skills and have a positive attitude
Highly detail oriented & strong attention to accuracy
Working knowledge of Microsoft Office, records management software and database applications
Ability to lift heavy boxes
Ability to independently problem solve in a challenging environment that is evolving
Excellent verbal and written communication skills, with the aptitude to interact with all levels of the organization with confidence
Flexibility (may have to work overtime and/or change working hours)
The salary bands provided reflect the typical range for this role in the region indicated. We recognize that each candidate brings a unique set of experiences and skills, and final compensation will be thoughtfully determined based on individual qualifications and current market factors. Please note that salary will be discussed and negotiated during interview
Toronto: $49,200 - $60,700
Ready to join a proactive and modern firm that provides an exceptional career experience in an inclusive and collaborative environment? Come join us!
As part of a global legal practice, Norton Rose Fulbright Canada embrace a culture of excellence and client service, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential.
To find out more about how we integrate diversity, equity and inclusion in everything we do please click Diversity, equity and inclusion | Canada | Global law firm | Norton Rose Fulbright .
If you require any reasonable adjustments during the recruiting process, please inform us in the recruitment application. We will contact you to further discuss your need.
Please note that applicants who receive an employment offer may be required during their employment with Norton Rose Fulbright to provide proof of vaccinations recommended from time to time by government or public health authorities. Norton Rose Fulbright has a duty to accommodate those who are unable to get vaccinated due to protected grounds. For applicants who require an accommodation, please contact us to discuss further.
Law around the world
nortonrosefulbright.com
💡 Quick Summary
Seeking a career-building opportunity? The Records Technician - 6-month contract position is now open for candidates interested in the Teacher Jobs sector. This role in Toronto offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Teacher Jobs is a plus.
