Job Description
About OPC College
At OPC College, we are shaping the next generation of psychodynamic psychotherapists — and, in doing so, contributing to the future of mental health care.
We are a private career college offering an integrated academic, relational, and experiential model of training. As a boutique learning community, we are deeply committed to depth of education, professional integrity, and the development of clinicians who are thoughtful, ethical, and grounded in their work.
Our environment is intentionally rigorous, relational, and contained. We hold high standards — not only for our students, but for the systems and people who support their training.
We are seeking a Registrar who wants their work to matter — someone who understands that strong academic systems are foundational to the development of competent, ethical practitioners in the field of mental health.
Position Overview
OPC College is seeking a Registrar & Coordinator of Student Services to take on a central leadership role in the academic and administrative functioning of the College.
This is not a transactional administrative position. It is a role of responsibility and influence — one that ensures the integrity of academic records, regulatory compliance, student progression, and institutional processes within a highly relational training environment.
The Registrar works closely with the CEO/Educational Director and collaborates with faculty and administrative staff to ensure that all academic systems are precise, consistent, and aligned with both regulatory standards and the College’s educational philosophy.
This role is best suited to a professional who brings both rigor and judgment — someone who can manage complex systems with clarity while operating within a nuanced, human-centered educational setting.
Key ResponsibilitiesAcademic Records & Regulatory Compliance
Maintain student records in accordance with the Ontario Career Colleges Act, PIPEDA and PHIPPA
Ensure all student files are complete, accurate, and inspection-ready at all times
Oversee documentation related to admissions, progression, leaves of absence, withdrawals, and graduation
Verify, record, and audit final grades for accuracy and completeness
Issue transcripts, confirmation letters, and official institutional documentation
Support Ministry inspections and ensure ongoing compliance readiness
Academic Administration & Student Progression
Administer academic standing processes, including probation, required withdrawal, and dismissal
Coordinate graduation audits and monitor completion requirements
Maintain the academic calendar and ensure adherence to institutional timelines
Ensure consistency and integrity in academic procedures across the program
Accommodation Administration
Review accommodation requests and supporting documentation with professionalism and discretion
Develop and document accommodation plans in consultation with the CEO/Educational Director
Communicate approved accommodations clearly and appropriately to faculty
Maintain secure and confidential accommodation records
Ensure all processes align with institutional policy and legal standards
Institutional Communication & Coordination
Issue formal academic communications, including deadlines, progression updates, and key milestones
Support clear, structured communication of academic processes to students
Coordinate major academic milestones such as comprehensive exams and graduation readiness
Admissions Oversight
Review applicant files to ensure completeness and regulatory compliance
Ensure enrollment documentation meets institutional and legislative standards
Provide oversight and quality control of admissions coordination processes
Administrative Supervision & Systems Oversight
Provide direction to the Administrative & Executive Support Coordinator
Ensure accuracy and consistency in admissions tracking and onboarding workflows
Maintain oversight of administrative systems and processes, with a focus on clarity, efficiency, and reliability
Qualifications
3–5 years of experience in post-secondary administration or Private Career College operations
Strong knowledge of regulatory compliance and student record management
Experience administering academic accommodations in a post-secondary setting
Exceptional organizational, documentation, and communication skills
High level of discretion, professionalism, and sound judgment
Demonstrated ability to manage complex administrative systems with precision
Proficiency in Microsoft 365 and digital record systems
Role Fit
This role is best suited to someone who is comfortable working within a structured academic environment where clarity, consistency, and professional boundaries are essential.
The successful candidate will bring a thoughtful, detail-oriented approach to administrative leadership and will be able to manage sensitive information, apply policy consistently, and uphold institutional standards with confidence.
While this is not a counselling or advising role, it requires comfort working within a psychotherapy training environment where relational dynamics are present and professionalism is paramount.
Working at OPC College
OPC College is a small, engaged academic community. We value professionalism, clarity, and a thoughtful approach to both administrative and academic processes.
This role is ideal for someone who is seeking more than a traditional administrative position — someone who wants to contribute to a purpose-driven institution where systems, relationships, and educational integrity are all taken seriously.
Compensation & Fit
This is a full-time position with a salary range of $60,000–$75,000 annually (based on 30-35 hour work week), commensurate with experience.
We are seeking candidates who are drawn to purposeful work and who understand the importance of strong academic and administrative systems in supporting the development of ethical mental health professionals. This role is best suited to individuals who value both precision and professionalism, and who are committed to contributing to a high-integrity learning environment.
How to Apply
Please submit:
A cover letter outlining your relevant experience and interest in the role
A current resume
Applications will be reviewed on a rolling basis.
Pay: $60,000.00-$75,000.00 per year
Benefits:
Casual dress
Company events
Paid time off
Work from home
Education:
Bachelor's Degree (required)
Experience:
post-secondary administration: 2 years (required)
Language:
English (required)
Location:
Toronto, ON M5R 2S2 (preferred)
Work Location: Hybrid remote in Toronto, ON M5R 2S2
At OPC College, we are shaping the next generation of psychodynamic psychotherapists — and, in doing so, contributing to the future of mental health care.
We are a private career college offering an integrated academic, relational, and experiential model of training. As a boutique learning community, we are deeply committed to depth of education, professional integrity, and the development of clinicians who are thoughtful, ethical, and grounded in their work.
Our environment is intentionally rigorous, relational, and contained. We hold high standards — not only for our students, but for the systems and people who support their training.
We are seeking a Registrar who wants their work to matter — someone who understands that strong academic systems are foundational to the development of competent, ethical practitioners in the field of mental health.
Position Overview
OPC College is seeking a Registrar & Coordinator of Student Services to take on a central leadership role in the academic and administrative functioning of the College.
This is not a transactional administrative position. It is a role of responsibility and influence — one that ensures the integrity of academic records, regulatory compliance, student progression, and institutional processes within a highly relational training environment.
The Registrar works closely with the CEO/Educational Director and collaborates with faculty and administrative staff to ensure that all academic systems are precise, consistent, and aligned with both regulatory standards and the College’s educational philosophy.
This role is best suited to a professional who brings both rigor and judgment — someone who can manage complex systems with clarity while operating within a nuanced, human-centered educational setting.
Key ResponsibilitiesAcademic Records & Regulatory Compliance
Maintain student records in accordance with the Ontario Career Colleges Act, PIPEDA and PHIPPA
Ensure all student files are complete, accurate, and inspection-ready at all times
Oversee documentation related to admissions, progression, leaves of absence, withdrawals, and graduation
Verify, record, and audit final grades for accuracy and completeness
Issue transcripts, confirmation letters, and official institutional documentation
Support Ministry inspections and ensure ongoing compliance readiness
Academic Administration & Student Progression
Administer academic standing processes, including probation, required withdrawal, and dismissal
Coordinate graduation audits and monitor completion requirements
Maintain the academic calendar and ensure adherence to institutional timelines
Ensure consistency and integrity in academic procedures across the program
Accommodation Administration
Review accommodation requests and supporting documentation with professionalism and discretion
Develop and document accommodation plans in consultation with the CEO/Educational Director
Communicate approved accommodations clearly and appropriately to faculty
Maintain secure and confidential accommodation records
Ensure all processes align with institutional policy and legal standards
Institutional Communication & Coordination
Issue formal academic communications, including deadlines, progression updates, and key milestones
Support clear, structured communication of academic processes to students
Coordinate major academic milestones such as comprehensive exams and graduation readiness
Admissions Oversight
Review applicant files to ensure completeness and regulatory compliance
Ensure enrollment documentation meets institutional and legislative standards
Provide oversight and quality control of admissions coordination processes
Administrative Supervision & Systems Oversight
Provide direction to the Administrative & Executive Support Coordinator
Ensure accuracy and consistency in admissions tracking and onboarding workflows
Maintain oversight of administrative systems and processes, with a focus on clarity, efficiency, and reliability
Qualifications
3–5 years of experience in post-secondary administration or Private Career College operations
Strong knowledge of regulatory compliance and student record management
Experience administering academic accommodations in a post-secondary setting
Exceptional organizational, documentation, and communication skills
High level of discretion, professionalism, and sound judgment
Demonstrated ability to manage complex administrative systems with precision
Proficiency in Microsoft 365 and digital record systems
Role Fit
This role is best suited to someone who is comfortable working within a structured academic environment where clarity, consistency, and professional boundaries are essential.
The successful candidate will bring a thoughtful, detail-oriented approach to administrative leadership and will be able to manage sensitive information, apply policy consistently, and uphold institutional standards with confidence.
While this is not a counselling or advising role, it requires comfort working within a psychotherapy training environment where relational dynamics are present and professionalism is paramount.
Working at OPC College
OPC College is a small, engaged academic community. We value professionalism, clarity, and a thoughtful approach to both administrative and academic processes.
This role is ideal for someone who is seeking more than a traditional administrative position — someone who wants to contribute to a purpose-driven institution where systems, relationships, and educational integrity are all taken seriously.
Compensation & Fit
This is a full-time position with a salary range of $60,000–$75,000 annually (based on 30-35 hour work week), commensurate with experience.
We are seeking candidates who are drawn to purposeful work and who understand the importance of strong academic and administrative systems in supporting the development of ethical mental health professionals. This role is best suited to individuals who value both precision and professionalism, and who are committed to contributing to a high-integrity learning environment.
How to Apply
Please submit:
A cover letter outlining your relevant experience and interest in the role
A current resume
Applications will be reviewed on a rolling basis.
Pay: $60,000.00-$75,000.00 per year
Benefits:
Casual dress
Company events
Paid time off
Work from home
Education:
Bachelor's Degree (required)
Experience:
post-secondary administration: 2 years (required)
Language:
English (required)
Location:
Toronto, ON M5R 2S2 (preferred)
Work Location: Hybrid remote in Toronto, ON M5R 2S2
💡 Quick Summary
Seeking a career-building opportunity? The Registrar & Coordinator of Student Services position is now open for candidates interested in the Operations Executive Jobs sector. This role in Toronto offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Operations Executive Jobs is a plus.
