Job Description
Posted date
Thursday, April 17, 2026
Start date
As soon as possible
Competition number
APF2516
Salary
Commensurate with experience
Number of vacancies
1
Unit/Department
Clinical Research - Cardiac Surgery
Summary
We are seeking a highly motivated and qualified candidate to provide research and administrative support to two physicians in the Division of Cardiac Surgery.
The successful candidate will be a self-motivated, highly competent individual with strong interpersonal and communication skills, strong devotion to patients, and a good understanding of clinical, research and ethical practice, who possesses the knowledge and skills needed to work in a clinical and research environment.
Responsibilities
Administrative support
Serve as point of contact between the surgeon and patients, referring physicians, and clinical staff.
Coordinate with hospital and clinic scheduling teams for operative cases and outpatient visits.
Manage and maintain calendars, including clinical, surgical, academic, and personal appointments.
Coordinate and schedule meetings, conferences, and speaking engagements.
Provide physician billing support to OHIP/RSMO.
Research support
Support day-to-day operations and responsibilities of ongoing research projects in conjunction with research team members and Division Research Manager, to ensure completion of project deliverables and outputs, including but not limited to:
REB submissions.
Data collection and data entry.
Participant recruitment and follow-up.
Actively contribute to the participant recruitment strategy and activities.
Regularly meet with study investigators and research staff.
Coordinate participant assessments according to the research protocol.
Collect and enter participant data and conduct data quality assessment activities using tools including DACIMA and REDCAP, as well as be onboarded with use of EPIC and other clinical platforms.
Help keep CVs up to date.
Requirements
Bilingualism is an asset (English and French).
BSc in a health-related field or equivalent work experience.
Dedication to our patient-first Divisional culture.
Outstanding organizational and interpersonal skills.
Excellent oral and written communication skills.
Experience working with word processing, spreadsheets, and database applications.
Experience in a clinical research environment; willingness to progressively seek and obtain research assistant qualifications (which, upon mutual agreement, we will support).
Experience with OHIP and RSMO billing is an asset.
Ability to work independently with minimal supervision.
Flexible working hours
To apply
Please send your cover letter and CV to jobpostings@ottawaheart.ca.
Applications from Indigenous persons, members of racialized minorities, persons with disabilities, women, members of the LGBTQ+ community, as well as from all qualified candidates with the skills and knowledge to productively engage with equitable, diverse and inclusive communities are strongly encouraged.
According to government policy, all qualified candidates are invited to apply; however, preference will be given to Canadians and permanent residents. When submitting your application, please indicate if you are legally entitled to work in Canada.
The University of Ottawa Heart Institute is committed to ensuring barrier-free selection processes and work environments. Accommodations will be provided in all parts of the hiring process relating to any specialty requirements. Please notify us of any accommodations that you require – any information you provide will be handled respectfully and in complete confidence.
The successful candidate will be required, prior to the start of employment, to complete mandatory organizational training available online, and provide the following: an official piece of photo identification and a satisfactory Criminal Record Check and proof of COVID-1+ vaccine.
Thursday, April 17, 2026
Start date
As soon as possible
Competition number
APF2516
Salary
Commensurate with experience
Number of vacancies
1
Unit/Department
Clinical Research - Cardiac Surgery
Summary
We are seeking a highly motivated and qualified candidate to provide research and administrative support to two physicians in the Division of Cardiac Surgery.
The successful candidate will be a self-motivated, highly competent individual with strong interpersonal and communication skills, strong devotion to patients, and a good understanding of clinical, research and ethical practice, who possesses the knowledge and skills needed to work in a clinical and research environment.
Responsibilities
Administrative support
Serve as point of contact between the surgeon and patients, referring physicians, and clinical staff.
Coordinate with hospital and clinic scheduling teams for operative cases and outpatient visits.
Manage and maintain calendars, including clinical, surgical, academic, and personal appointments.
Coordinate and schedule meetings, conferences, and speaking engagements.
Provide physician billing support to OHIP/RSMO.
Research support
Support day-to-day operations and responsibilities of ongoing research projects in conjunction with research team members and Division Research Manager, to ensure completion of project deliverables and outputs, including but not limited to:
REB submissions.
Data collection and data entry.
Participant recruitment and follow-up.
Actively contribute to the participant recruitment strategy and activities.
Regularly meet with study investigators and research staff.
Coordinate participant assessments according to the research protocol.
Collect and enter participant data and conduct data quality assessment activities using tools including DACIMA and REDCAP, as well as be onboarded with use of EPIC and other clinical platforms.
Help keep CVs up to date.
Requirements
Bilingualism is an asset (English and French).
BSc in a health-related field or equivalent work experience.
Dedication to our patient-first Divisional culture.
Outstanding organizational and interpersonal skills.
Excellent oral and written communication skills.
Experience working with word processing, spreadsheets, and database applications.
Experience in a clinical research environment; willingness to progressively seek and obtain research assistant qualifications (which, upon mutual agreement, we will support).
Experience with OHIP and RSMO billing is an asset.
Ability to work independently with minimal supervision.
Flexible working hours
To apply
Please send your cover letter and CV to jobpostings@ottawaheart.ca.
Applications from Indigenous persons, members of racialized minorities, persons with disabilities, women, members of the LGBTQ+ community, as well as from all qualified candidates with the skills and knowledge to productively engage with equitable, diverse and inclusive communities are strongly encouraged.
According to government policy, all qualified candidates are invited to apply; however, preference will be given to Canadians and permanent residents. When submitting your application, please indicate if you are legally entitled to work in Canada.
The University of Ottawa Heart Institute is committed to ensuring barrier-free selection processes and work environments. Accommodations will be provided in all parts of the hiring process relating to any specialty requirements. Please notify us of any accommodations that you require – any information you provide will be handled respectfully and in complete confidence.
The successful candidate will be required, prior to the start of employment, to complete mandatory organizational training available online, and provide the following: an official piece of photo identification and a satisfactory Criminal Record Check and proof of COVID-1+ vaccine.
💡 Quick Summary
Seeking a career-building opportunity? The Research and Administrative Assistant position is now open for candidates interested in the Health Jobs sector. This role in Ottawa offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Health Jobs is a plus.
