Job Description
Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management, private client, commercial banking, treasury, and retail banking.
Introduction: Prime Hires is seeking a skilled Senior Administrative Assistant to join our client in support of an existing vacancy.
Contract Period: 12 months with potential to extend or convert
Pay Rate: $34.24 per hour
Location: Toronto, ON
Location Type: Hybrid; As per our 4 days a week in office policy
Business Hours: Monday-Friday; 8:30 AM – 5:00 PM
Job Responsibilities:
Provides senior level administrative and operational support within a large, diverse team including 4 Investment banking professionals focused on calendar management, travel, expenses and event co-ordination.
Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation.
Supports the coordination and implementation of department events.
Makes travel arrangements, booking flight/hotel reservations as needed.
Leads the planning, coordinating, and implementing client meetings and events.
Builds effective relationships with internal/external stakeholders.
Gathers and formats data into regular and ad-hoc reports, and dashboards.
Coordinates and monitors budgets and reporting on results vs. budget.
Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements.
Prepares and logs departmental expense claims and reports.
Tracks expenses to ensure they stay within budget.
Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
Thinks creatively and proposes new solutions.
Exercises judgment to identify, diagnose, and solve problems within given rules.
Broader work or accountabilities may be assigned as needed.
Experience & Qualification Requirements:
Post secondary degree required.
3 + years of experience in an administrative/ professional support function, demonstrating progressive responsibility.
Computer skills: Solid MS Outlook, Teams Word, Excel (Level: Basic).
Banking/Financial Industry experience - strongly preferred.
Background screening is required as part of the onboarding process. The type of screening required (criminal, credit, or other verifications) will vary based on the position and client requirements.
We use AI technology as part of our application review process to assist with screening and assessment. All applications are also reviewed by our recruitment team.
How to Apply: If you are a motivated professional looking to contribute to a leading team, please submit your resume outlining your qualifications and experience relevant to this role. Prime Hires & the clients we represent, value diversity and are committed to creating an inclusive workplace. We invite all qualified individuals to apply.
Prime Hires & the clients we represent are equal opportunity employers, committed to diversity and inclusion. Prime Hires is a certified diverse supplier and actively seeks to foster a representative and inclusive workforce. We welcome applications from all qualified individuals, regardless of race, color, religion, sex, ****** orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal status, or any other legally protected factors. We champion building a diverse and inclusive environment. #LI-DNI #INDPH
Introduction: Prime Hires is seeking a skilled Senior Administrative Assistant to join our client in support of an existing vacancy.
Contract Period: 12 months with potential to extend or convert
Pay Rate: $34.24 per hour
Location: Toronto, ON
Location Type: Hybrid; As per our 4 days a week in office policy
Business Hours: Monday-Friday; 8:30 AM – 5:00 PM
Job Responsibilities:
Provides senior level administrative and operational support within a large, diverse team including 4 Investment banking professionals focused on calendar management, travel, expenses and event co-ordination.
Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation.
Supports the coordination and implementation of department events.
Makes travel arrangements, booking flight/hotel reservations as needed.
Leads the planning, coordinating, and implementing client meetings and events.
Builds effective relationships with internal/external stakeholders.
Gathers and formats data into regular and ad-hoc reports, and dashboards.
Coordinates and monitors budgets and reporting on results vs. budget.
Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements.
Prepares and logs departmental expense claims and reports.
Tracks expenses to ensure they stay within budget.
Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
Thinks creatively and proposes new solutions.
Exercises judgment to identify, diagnose, and solve problems within given rules.
Broader work or accountabilities may be assigned as needed.
Experience & Qualification Requirements:
Post secondary degree required.
3 + years of experience in an administrative/ professional support function, demonstrating progressive responsibility.
Computer skills: Solid MS Outlook, Teams Word, Excel (Level: Basic).
Banking/Financial Industry experience - strongly preferred.
Background screening is required as part of the onboarding process. The type of screening required (criminal, credit, or other verifications) will vary based on the position and client requirements.
We use AI technology as part of our application review process to assist with screening and assessment. All applications are also reviewed by our recruitment team.
How to Apply: If you are a motivated professional looking to contribute to a leading team, please submit your resume outlining your qualifications and experience relevant to this role. Prime Hires & the clients we represent, value diversity and are committed to creating an inclusive workplace. We invite all qualified individuals to apply.
Prime Hires & the clients we represent are equal opportunity employers, committed to diversity and inclusion. Prime Hires is a certified diverse supplier and actively seeks to foster a representative and inclusive workforce. We welcome applications from all qualified individuals, regardless of race, color, religion, sex, ****** orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal status, or any other legally protected factors. We champion building a diverse and inclusive environment. #LI-DNI #INDPH
💡 Quick Summary
Seeking a career-building opportunity? The Senior Administrative Assistant position is now open for candidates interested in the Helper Jobs sector. This role in Toronto offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Helper Jobs is a plus.