Job Description
About McElhanney
Based in Western Canada for over 110 years, McElhanney offers innovative and practical engineering, surveying, mapping, planning, landscape architecture, and environmental services. As a 100% employee-owned and operated firm, with over 1,400 staff members in 31 locations, we are proud to offer qualified staff with shareholding options in our company. At McElhanney, we work in teams to build strong connections with our staff, clients, and local communities. Our employees enjoy working here because of our varied projects, high levels of autonomy, opportunities for career development, excellent total compensation and benefits package, and collaborating with a team of great professionals.
The Opportunity
We are seeking a highly organized and proactive Senior Administrative Support professional to provide dedicated support to a group of Executive Vice Presidents (EVPs) and Market Sector Vice Presidents (MSVPs). This role operates as a key partner in enabling the effectiveness, organization, and day-to-day operations of senior leadership.
Reporting to the Executive Assistant to the President & CEO, you will play a critical role in creating structure, clarity, and momentum across executive priorities by managing administrative workflows, coordinating logistics, and anticipating needs in a fast-paced environment. You will also work closely with the Executive Assistant to support executive and corporate-level meetings, events, and leadership initiatives.
This is a highly visible role that requires strong judgment, discretion, and a consistent ability to deliver high-quality support.
Why This Role Might Be a Great Match For You
Proactive and solutions-oriented.
Calm under pressure with strong organizational & prioritization skills.
Detail-oriented with a high sense of ownership.
Collaborative and professional.
Comfortable in a dynamic, fast-paced environment.
What You’ll Do
Executive & Administrative Support
Provide high-level administrative support to 3 Executive Vice Presidents and 3 Market Sector Vice Presidents , ensuring smooth day-to-day operations and effective prioritization.
Manage complex calendars, including scheduling across time zones, resolving conflicts, and preparing leaders with agendas and materials.
Coordinate travel (flights, accommodations, itineraries) with strong attention to detail.
Prepare and process expense reports and timecards accurately and on time.
Provide general administrative support including document preparation, meeting of minutes, correspondence, and coordination.
Meeting & Event Coordination
Deliver end-to-end meeting support including scheduling, agenda preparation, materials, and action tracking.
Support executive and corporate meetings in partnership with the Executive Assistant to the President & CEO.
Coordinate logistics for meetings, offsites, and events, including venues, catering, and onsite technology.
Liaise with internal teams and external vendors to ensure seamless execution.
Executive Operations & Coordination
Anticipate needs and proactively manage competing priorities across multiple stakeholders.
Support coordination of executive activities, branch visits, and leadership initiatives.
Track Learning Hub participation and follow up on completion.
Maintain clear communication and coordination across executive teams.
What You’ll Bring
5+ years experience providing senior administrative support, preferably to multiple senior leaders in a professional services environment.
Strong Microsoft 365 proficiency (Outlook, Excel, Word, PowerPoint, Teams) and confidence learning new systems and tools.
Excellent communication skills (written and verbal), with a polished, professional approach when working with executives and stakeholders.
Exceptional organization and attention to detail: with the ability to manage multiple priorities in a fast paced environment.
Proactive, solutions oriented mindset: strong follow through and the ability to anticipate needs.
Experience supporting meetings and logistics, including scheduling, coordination, tracking action items, and follow-ups.
Professional, reliable, and adaptable, with a strong customer service mindset and collaborative approach.
What Can We Offer You?
The salary range for this position is $65,000 to $85,000 per annum. McElhanney offers fair compensation that is commensurate with the individual’s education, experience, skills, and professional qualifications. The posted base salary range is representative of the required level of qualifications and experience for the position as noted in the job posting. The salary offered will be based on the experience and qualifications of the successful candidate.
In addition to a competitive salary, we also offer:
Locally based offices with strong community ties and positive working environment.
Flexible work hours to accommodate your busy lifestyle.
Ability to work from home 2 days a week.
A laptop computer, monitor(s) and docking station will be provided for working from home.
Maternity leave and parental leave top-up.
Extended health and dental coverage, healthcare spending account, and RRSP matching.
Employee & Family assistance program, which offers 24/7 support for all employees and their families either online or over the phone.
Participation in our generous performance bonus plan, and opportunity to join an employee-owned firm.
Continuous support for your growth through professional development reimbursement, in-house training, mentorship programs, and opportunity to join numerous internal committees.
Our Commitment to Equity, Diversity, and Inclusion
At McElhanney, our unwavering commitment lies in cultivating a culture that aligns with our core values and fosters diversity, equity, and inclusion. We celebrate the collective achievements of a team rich in expertise, experiences, and perspectives, and welcome applications from individuals of diverse ethnicities, religions, backgrounds, genders, ****** orientations, gender identities, aboriginal statuses, various age groups, and those with disabilities. Requests for accommodations can be made at any stage of the selection process. If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements outlined. We’re interested in getting to know you and explore the unique contributions you can bring to McElhanney!
If this is the opportunity for you, apply now or visit www.mcelhanney.com/careers to learn more. We thank all applicants for their interest; however, only shortlisted candidates will be contacted.
Learn more about our recognition here: McElhanney Requalifies as a Gold Standard Best Managed Company!
Visit us on Glassdoor to learn more about our employee experience.
Our Purpose: Amaze our clients. Care for our communities. Empower our people.
McElhanney is aware of activities where individuals have received fraudulent job offers. Please be advised that McElhanney will not ask applicants for any form of monetary exchange at any point in the recruitment process. To learn more visit: www.mcelhanney.com/careers/fraud-warning. The disclosure of your information in accordance with this Policy and applicable law, including to third party service providers may result in your personal information being transferred outside of Canada, including to the United States. Such transferred personal information may be subject to the laws of these other countries and the laws of other countries regarding the collection, use, and disclosure of personal information may be different from the laws of Canada.
Based in Western Canada for over 110 years, McElhanney offers innovative and practical engineering, surveying, mapping, planning, landscape architecture, and environmental services. As a 100% employee-owned and operated firm, with over 1,400 staff members in 31 locations, we are proud to offer qualified staff with shareholding options in our company. At McElhanney, we work in teams to build strong connections with our staff, clients, and local communities. Our employees enjoy working here because of our varied projects, high levels of autonomy, opportunities for career development, excellent total compensation and benefits package, and collaborating with a team of great professionals.
The Opportunity
We are seeking a highly organized and proactive Senior Administrative Support professional to provide dedicated support to a group of Executive Vice Presidents (EVPs) and Market Sector Vice Presidents (MSVPs). This role operates as a key partner in enabling the effectiveness, organization, and day-to-day operations of senior leadership.
Reporting to the Executive Assistant to the President & CEO, you will play a critical role in creating structure, clarity, and momentum across executive priorities by managing administrative workflows, coordinating logistics, and anticipating needs in a fast-paced environment. You will also work closely with the Executive Assistant to support executive and corporate-level meetings, events, and leadership initiatives.
This is a highly visible role that requires strong judgment, discretion, and a consistent ability to deliver high-quality support.
Why This Role Might Be a Great Match For You
Proactive and solutions-oriented.
Calm under pressure with strong organizational & prioritization skills.
Detail-oriented with a high sense of ownership.
Collaborative and professional.
Comfortable in a dynamic, fast-paced environment.
What You’ll Do
Executive & Administrative Support
Provide high-level administrative support to 3 Executive Vice Presidents and 3 Market Sector Vice Presidents , ensuring smooth day-to-day operations and effective prioritization.
Manage complex calendars, including scheduling across time zones, resolving conflicts, and preparing leaders with agendas and materials.
Coordinate travel (flights, accommodations, itineraries) with strong attention to detail.
Prepare and process expense reports and timecards accurately and on time.
Provide general administrative support including document preparation, meeting of minutes, correspondence, and coordination.
Meeting & Event Coordination
Deliver end-to-end meeting support including scheduling, agenda preparation, materials, and action tracking.
Support executive and corporate meetings in partnership with the Executive Assistant to the President & CEO.
Coordinate logistics for meetings, offsites, and events, including venues, catering, and onsite technology.
Liaise with internal teams and external vendors to ensure seamless execution.
Executive Operations & Coordination
Anticipate needs and proactively manage competing priorities across multiple stakeholders.
Support coordination of executive activities, branch visits, and leadership initiatives.
Track Learning Hub participation and follow up on completion.
Maintain clear communication and coordination across executive teams.
What You’ll Bring
5+ years experience providing senior administrative support, preferably to multiple senior leaders in a professional services environment.
Strong Microsoft 365 proficiency (Outlook, Excel, Word, PowerPoint, Teams) and confidence learning new systems and tools.
Excellent communication skills (written and verbal), with a polished, professional approach when working with executives and stakeholders.
Exceptional organization and attention to detail: with the ability to manage multiple priorities in a fast paced environment.
Proactive, solutions oriented mindset: strong follow through and the ability to anticipate needs.
Experience supporting meetings and logistics, including scheduling, coordination, tracking action items, and follow-ups.
Professional, reliable, and adaptable, with a strong customer service mindset and collaborative approach.
What Can We Offer You?
The salary range for this position is $65,000 to $85,000 per annum. McElhanney offers fair compensation that is commensurate with the individual’s education, experience, skills, and professional qualifications. The posted base salary range is representative of the required level of qualifications and experience for the position as noted in the job posting. The salary offered will be based on the experience and qualifications of the successful candidate.
In addition to a competitive salary, we also offer:
Locally based offices with strong community ties and positive working environment.
Flexible work hours to accommodate your busy lifestyle.
Ability to work from home 2 days a week.
A laptop computer, monitor(s) and docking station will be provided for working from home.
Maternity leave and parental leave top-up.
Extended health and dental coverage, healthcare spending account, and RRSP matching.
Employee & Family assistance program, which offers 24/7 support for all employees and their families either online or over the phone.
Participation in our generous performance bonus plan, and opportunity to join an employee-owned firm.
Continuous support for your growth through professional development reimbursement, in-house training, mentorship programs, and opportunity to join numerous internal committees.
Our Commitment to Equity, Diversity, and Inclusion
At McElhanney, our unwavering commitment lies in cultivating a culture that aligns with our core values and fosters diversity, equity, and inclusion. We celebrate the collective achievements of a team rich in expertise, experiences, and perspectives, and welcome applications from individuals of diverse ethnicities, religions, backgrounds, genders, ****** orientations, gender identities, aboriginal statuses, various age groups, and those with disabilities. Requests for accommodations can be made at any stage of the selection process. If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements outlined. We’re interested in getting to know you and explore the unique contributions you can bring to McElhanney!
If this is the opportunity for you, apply now or visit www.mcelhanney.com/careers to learn more. We thank all applicants for their interest; however, only shortlisted candidates will be contacted.
Learn more about our recognition here: McElhanney Requalifies as a Gold Standard Best Managed Company!
Visit us on Glassdoor to learn more about our employee experience.
Our Purpose: Amaze our clients. Care for our communities. Empower our people.
McElhanney is aware of activities where individuals have received fraudulent job offers. Please be advised that McElhanney will not ask applicants for any form of monetary exchange at any point in the recruitment process. To learn more visit: www.mcelhanney.com/careers/fraud-warning. The disclosure of your information in accordance with this Policy and applicable law, including to third party service providers may result in your personal information being transferred outside of Canada, including to the United States. Such transferred personal information may be subject to the laws of these other countries and the laws of other countries regarding the collection, use, and disclosure of personal information may be different from the laws of Canada.
💡 Quick Summary
Seeking a career-building opportunity? The Senior Administrative Support – Executive Leadership position is now open for candidates interested in the Customer Care Executive sector. This role in Surrey offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Customer Care Executive is a plus.
