Job Description
Job Title: Talent Acquisition Administrator
Vacancies: This posting is for (1) new role.
Location: Vancouver, BC | Ottawa, ON | Calgary, AB | Halifax, NS | St John's, NL | Kelowna, BC| Prince George, BC | Montreal, QC | Quebec, QC (Detailed office location information can be found by visiting this link: https://cancer.ca/en/contact-us)
Work Model: Hybrid Work Model
Salary Band: 3 ($50,000 - $52,000 CAD)
This is a Full-Time Contract Opportunity for 6 months
HELP SHAPE THE FUTURE OF CANCER CARE IN CANADA
The Canadian Cancer Society works tirelessly to save lives, improve lives and drive collective action against cancer. Together with patients, volunteers, donors and communities across the country, we raise funds to invest in transformative cancer research, we provide a caring support system for everyone affected by cancer and we advocate to governments to create a healthier future for all. It takes a society to take on cancer – and the Canadian Cancer Society is leading the way
Join an exceptional team of Talent Acquisition professionals who are deeply committed to fostering inclusive, people-first hiring experiences. At the Canadian Cancer Society, our Talent team plays a critical role in advancing our mission by attracting diverse talent who are passionate about making a meaningful impact in the lives of Canadians affected by cancer. You’ll collaborate with thoughtful, values driven colleagues on nationally impactful work—while continuously evolving how we attract, support, and grow talent across the organization.
MAKING AN IMPACT
Reporting to the Manager, Talent, this is a 6-month contract opportunity for a people-centred, service-oriented Talent and People Coordinator who thrives on connecting with people and helping teams hire great talent. With a strong focus on recruitment coordination, you’ll also provide broader HR administrative support and build trusted relationships with hiring managers, candidates, and partners—bringing care and rigour to every interaction and process.
WHAT YOU’LL BE DOING:
1. Recruitment administration
Manage all job postings
Create job postings
Coordinate the translation of job opportunities
Post job opportunities on various job boards
Interview process administration
Schedule interviews with candidates
Book rooms/virtual links when needed, confirm attendees, manage reschedules/cancellations
Ensure interview panel has all materials needed for the interviews
Collect interviewer feedback and follow up on missing interview notes
Save all TA collateral to the SharePoint
Candidate communications & inbox management
Respond to candidate inquiries, status updates, rejection communications per CCS standard communication templates
Template updates as required
Onboarding
Collaborate with HR Specialists for smooth transition from recruitment to onboarding
Conduct background and reference verifications
Communicate with candidate during the reference check process
Create and submit new hire onboarding IT ticket
Update all appropriate employee resources accordingly
Reporting
Track all upcoming start dates for new hires to ensure equipment arrives on time
Maintain the recruitment trackers to ensure it is accurate and up to date when supporting the talent acquisition team with mandates
2. Internship/student program coordination
Research and present findings for funding opportunities for students/interns, etc.
3. Support broader talent initiatives
Coordinate and support day-to-day talent activities, ensuring a consistent and positive experience for candidates and employees
Maintain accurate records, trackers, and documentation; support reporting and basic data quality checks
Support Talent initiatives and projects by organizing logistics, updating resources, and assisting with process improvements (i.e. SharePoint cleanup, passwords keeper vault management)
Assist with employer branding initiatives that may include social media posts, career fair planning, and other outreach activities to raise employer brand awareness and career opportunities
Contribute to our culture of diversity, inclusion, belonging and equity (DIBE) by ensuring that all staff feel represented, valued, and heard across all aspects of their identity, including gender, age, religion, ethnicity, nationality, race, and sexuality.
Other duties as assigned
QUALIFICATIONS:
Adaptable and tech-comfortable, energized by fast-moving work.
Confidence with Microsoft Office; ATS (ADP or other)/HRIS are required.
Clear communicator
Customer service oriented
Rigorous: pays close attention to details
Strong interpersonal skills: caring, collaborative team player and relationship builder
Solution focused and improvement-minded
Ability to maintain the confidentiality of sensitive information
Excellent organizational and time management skills, remains calm under pressure
Bilingualism (French/English) is highly preferred, with French being an asset due to the organization’s nationwide operations and the need for effective communication across various regions.
Others may apply
WHAT YOU CAN EXPECT FROM US:
CCS provides impactful opportunities to transform the lives of Canadians affected by cancer. We are devoted to creating an inclusive workplace that celebrates diverse experiences and skills, encouraging all qualified candidates to join us. Our inspiring culture is rooted in our core values and commitment to meaningful change:
COURAGEOUS UNITED CARING RIGOROUS
We offer a competitive salary, excellent benefits, including paid parental leave, family sick time, and health insurance—and a fulfilling work environment where your efforts make a meaningful impact daily.
COME AS YOU ARE
At CCS, we celebrate individuality and the strength of diversity. We are committed to fostering an inclusive and equitable workplace that empowers everyone. We encourage applications from all qualified candidates, including those from equity-deserving groups such as BIPOC, 2SLGBTQI+ communities, individuals with disabilities, veterans, and others who contribute to the richness of our organization. Together, we unite Canadians to shape the future of cancer care.
HOW TO APPLY:
Qualified candidates are invited to submit their resume, cover letter and salary expectations by May 22nd, 2026.
We thank all candidates for their interest and advise that only those selected for an interview will be contacted.
OTHER INFORMATION:
CCS is dedicated to employment equity and encourages applications from all qualified candidates. In accordance with the local provincial Accessibility Act, accommodation will be provided as requested throughout the recruitment process. We want to make the interview process a great experience for you!
Please note that in keeping with the mandate of CCS to model and promote healthy lifestyles, employees are not permitted to smoke in or about CCS premises or while carrying out CCS business.
Privacy Disclosure
We collect your personal information through forms, by phone or in person to evaluate your candidacy for the role(s) you have applied for, to contact you regarding your candidacy, and to generate recruitment-related reports. If selected for a position at CCS the information provided will be used for the purposes of pre-employment checks and added to your employee file. We may share your personal information with third parties, including recruitment consultants, within or outside your province or territory or outside Canada to carry out the purposes identified above, or as required by law. We may contact you by mail, email, phone or text. You can exercise your right to access your information or have it corrected, unsubscribe from communications or withdraw your consent by selecting these options within the ADP system, or by contacting [email protected]. For more information about our privacy practices, visit cancer.ca/privacy.
AI Disclosure
We are committed to transparency and, the responsible use of technology in our hiring process. Artificial intelligence (AI) tools may be used to assist with certain administrative or screening tasks; however, all hiring decisions are made by people. We review and approve AI-assisted outputs to ensure fairness, accuracy, and alignment with our values. For more information about our privacy practices, visit cancer.ca/privacy.
CONNECT WITH US:
LinkedIn | Facebook | YouTube | Bluesky
#IND
#LI-AB1
#LI-HYBRID
Vacancies: This posting is for (1) new role.
Location: Vancouver, BC | Ottawa, ON | Calgary, AB | Halifax, NS | St John's, NL | Kelowna, BC| Prince George, BC | Montreal, QC | Quebec, QC (Detailed office location information can be found by visiting this link: https://cancer.ca/en/contact-us)
Work Model: Hybrid Work Model
Salary Band: 3 ($50,000 - $52,000 CAD)
This is a Full-Time Contract Opportunity for 6 months
HELP SHAPE THE FUTURE OF CANCER CARE IN CANADA
The Canadian Cancer Society works tirelessly to save lives, improve lives and drive collective action against cancer. Together with patients, volunteers, donors and communities across the country, we raise funds to invest in transformative cancer research, we provide a caring support system for everyone affected by cancer and we advocate to governments to create a healthier future for all. It takes a society to take on cancer – and the Canadian Cancer Society is leading the way
Join an exceptional team of Talent Acquisition professionals who are deeply committed to fostering inclusive, people-first hiring experiences. At the Canadian Cancer Society, our Talent team plays a critical role in advancing our mission by attracting diverse talent who are passionate about making a meaningful impact in the lives of Canadians affected by cancer. You’ll collaborate with thoughtful, values driven colleagues on nationally impactful work—while continuously evolving how we attract, support, and grow talent across the organization.
MAKING AN IMPACT
Reporting to the Manager, Talent, this is a 6-month contract opportunity for a people-centred, service-oriented Talent and People Coordinator who thrives on connecting with people and helping teams hire great talent. With a strong focus on recruitment coordination, you’ll also provide broader HR administrative support and build trusted relationships with hiring managers, candidates, and partners—bringing care and rigour to every interaction and process.
WHAT YOU’LL BE DOING:
1. Recruitment administration
Manage all job postings
Create job postings
Coordinate the translation of job opportunities
Post job opportunities on various job boards
Interview process administration
Schedule interviews with candidates
Book rooms/virtual links when needed, confirm attendees, manage reschedules/cancellations
Ensure interview panel has all materials needed for the interviews
Collect interviewer feedback and follow up on missing interview notes
Save all TA collateral to the SharePoint
Candidate communications & inbox management
Respond to candidate inquiries, status updates, rejection communications per CCS standard communication templates
Template updates as required
Onboarding
Collaborate with HR Specialists for smooth transition from recruitment to onboarding
Conduct background and reference verifications
Communicate with candidate during the reference check process
Create and submit new hire onboarding IT ticket
Update all appropriate employee resources accordingly
Reporting
Track all upcoming start dates for new hires to ensure equipment arrives on time
Maintain the recruitment trackers to ensure it is accurate and up to date when supporting the talent acquisition team with mandates
2. Internship/student program coordination
Research and present findings for funding opportunities for students/interns, etc.
3. Support broader talent initiatives
Coordinate and support day-to-day talent activities, ensuring a consistent and positive experience for candidates and employees
Maintain accurate records, trackers, and documentation; support reporting and basic data quality checks
Support Talent initiatives and projects by organizing logistics, updating resources, and assisting with process improvements (i.e. SharePoint cleanup, passwords keeper vault management)
Assist with employer branding initiatives that may include social media posts, career fair planning, and other outreach activities to raise employer brand awareness and career opportunities
Contribute to our culture of diversity, inclusion, belonging and equity (DIBE) by ensuring that all staff feel represented, valued, and heard across all aspects of their identity, including gender, age, religion, ethnicity, nationality, race, and sexuality.
Other duties as assigned
QUALIFICATIONS:
Adaptable and tech-comfortable, energized by fast-moving work.
Confidence with Microsoft Office; ATS (ADP or other)/HRIS are required.
Clear communicator
Customer service oriented
Rigorous: pays close attention to details
Strong interpersonal skills: caring, collaborative team player and relationship builder
Solution focused and improvement-minded
Ability to maintain the confidentiality of sensitive information
Excellent organizational and time management skills, remains calm under pressure
Bilingualism (French/English) is highly preferred, with French being an asset due to the organization’s nationwide operations and the need for effective communication across various regions.
Others may apply
WHAT YOU CAN EXPECT FROM US:
CCS provides impactful opportunities to transform the lives of Canadians affected by cancer. We are devoted to creating an inclusive workplace that celebrates diverse experiences and skills, encouraging all qualified candidates to join us. Our inspiring culture is rooted in our core values and commitment to meaningful change:
COURAGEOUS UNITED CARING RIGOROUS
We offer a competitive salary, excellent benefits, including paid parental leave, family sick time, and health insurance—and a fulfilling work environment where your efforts make a meaningful impact daily.
COME AS YOU ARE
At CCS, we celebrate individuality and the strength of diversity. We are committed to fostering an inclusive and equitable workplace that empowers everyone. We encourage applications from all qualified candidates, including those from equity-deserving groups such as BIPOC, 2SLGBTQI+ communities, individuals with disabilities, veterans, and others who contribute to the richness of our organization. Together, we unite Canadians to shape the future of cancer care.
HOW TO APPLY:
Qualified candidates are invited to submit their resume, cover letter and salary expectations by May 22nd, 2026.
We thank all candidates for their interest and advise that only those selected for an interview will be contacted.
OTHER INFORMATION:
CCS is dedicated to employment equity and encourages applications from all qualified candidates. In accordance with the local provincial Accessibility Act, accommodation will be provided as requested throughout the recruitment process. We want to make the interview process a great experience for you!
Please note that in keeping with the mandate of CCS to model and promote healthy lifestyles, employees are not permitted to smoke in or about CCS premises or while carrying out CCS business.
Privacy Disclosure
We collect your personal information through forms, by phone or in person to evaluate your candidacy for the role(s) you have applied for, to contact you regarding your candidacy, and to generate recruitment-related reports. If selected for a position at CCS the information provided will be used for the purposes of pre-employment checks and added to your employee file. We may share your personal information with third parties, including recruitment consultants, within or outside your province or territory or outside Canada to carry out the purposes identified above, or as required by law. We may contact you by mail, email, phone or text. You can exercise your right to access your information or have it corrected, unsubscribe from communications or withdraw your consent by selecting these options within the ADP system, or by contacting [email protected]. For more information about our privacy practices, visit cancer.ca/privacy.
AI Disclosure
We are committed to transparency and, the responsible use of technology in our hiring process. Artificial intelligence (AI) tools may be used to assist with certain administrative or screening tasks; however, all hiring decisions are made by people. We review and approve AI-assisted outputs to ensure fairness, accuracy, and alignment with our values. For more information about our privacy practices, visit cancer.ca/privacy.
CONNECT WITH US:
LinkedIn | Facebook | YouTube | Bluesky
#IND
#LI-AB1
#LI-HYBRID
💡 Quick Summary
Seeking a career-building opportunity? The Talent Acquisition Administrator (Contract) position is now open for candidates interested in the Customer Care sector. This role in St. John's offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Customer Care is a plus.
