Accountant/Bookkeeper

We are seeking a highly organized and energetic Accountant who can also perform a bookkeeper role, maintain financial records, manage finances, conduct FP&A and support external accountants to oversee the financial health of the Company. Startup experience is preferred.

Virtue Vets was founded by dedicated pet owners and veterinarians with a shared vision—to create a modern, high-quality vet care experience. We started with a simple question: What would we want for our own pets? From there, we reimagined every aspect of veterinary care to provide a seamless, stress-free experience for both pets and their owners. Our conveniently located neighbourhood clinics offer primary and advanced care. We are all about building lifelong trust with pet owners.

Modern Vetcare For Modern Pets

The clinic operating model is set up to:
• Deliver exceptional quality of care
• Demonstrate empathy for pet owners
• Deliver a premium client experience
• Safeguard the welfare of clinical teams
• Leverage the latest veterinary innovation and digital technology

Must-have Attributes of Successful Candidates

We are a startup. An entrepreneurial nature is a must-have. In practical terms this means:
• Being a self-starter (takes responsibility, gets things done, no hand-holding needed)
• Comfortable with change, as we optimize our clinical model frequently
• Comfort with ambiguity and able to deal with imperfection
• The desire to help improve the clinic’s operational performance in meaningful ways

Key Responsibilities
• Processing payments, invoices, income and receipts and entering data into accounting software or databases then filing hard copies.
• Manage and process accounts payable and receivable, ensuring timely payment of invoices and collection of outstanding balances.
• Monitor and implement controls over the clinic’s sales system to ensure accurate recording of all revenue and prevent errors or omissions.
• Manage external accountants
• Reconciling the clinic sales system reports to detect discrepancies and ensure completeness.
• Maintenance of fixed asset register and ensuring all assets are captured.
• Preparing financial statements showing business income and expenditure.
• Paying vendor invoices and tracking bank account balances.
• Completing VAT returns with the help of the accountant.
• Verifying the accuracy of business accounts and alerting the accountant of errors.
• Developing monthly financial statements including cash flow, profit and loss and balance sheets.
• Own FP&A and modelling activities. Help set budgets.
• Provide detailed analysis of revenue and cost KPI trends.
• Managing employee expense claims.
• Helping the accountant with administrative duties and preparing yearly accounts.
• Providing administrative and clerical support as needed.
• Additional bookkeeping duties as designated by management.
• Actively find ways to cut costs and be frugal

Requirements
• Proficiency in accounting software: Experience with QuickBooks, Xero, or similar bookkeeping software is crucial.
• Strong computer skills: This includes experience with Microsoft Office Suite, particularly Excel, and data entry.
• Knowledge of accounting principles: A fundamental understanding of bookkeeping practices and financial statements is essential.
• Ability to reconcile accounts: Able to accurately compare and verify financial records.
• Attention to detail: Accuracy is paramount in bookkeeping to ensure reliable financial records.
• Organizational skills: Ability to manage multiple tasks and deadlines, requiring strong organizational abilities.
• Communication skills: Effective communication with clients, vendors, and other team members is important.
• Problem-solving skills: Able to identify and resolve discrepancies in financial data.
• Integrity and discretion: Handling sensitive financial information requires honesty and confidentiality.
• Time management: Being able to prioritize tasks and meet deadlines is crucial.
• Relevant experience: Experience in bookkeeping, accounting, or a related field is preferred.
• Educational background: A degree in accounting or a related field is desired, though not required.
• Specific qualifications: Qualifications from AAT (Association of Accounting Technicians) or equivalent is desirable.

Hours
• Clinic hours: 08:00 – 19:00 Monday through Sunday.
• Hours of work: 40 hours per week, predominantly Monday to Friday, 08:30 to 17:30 (with a 1-hour unpaid break) but flexibility required on occasions.

Benefits
• 5.6 weeks per calendar year, inclusive of public holidays.
• Pension contributions.
• Staff discounts on treatments and drugs for own pets up to a maximum of 3 pets as set out in our Employee Pet Treatment and Charging Policy.

Job Types: Full-time, Permanent

Pay: From £50,000.00 per year

Benefits:
• Company pension
• Employee discount

Schedule:
• Monday to Friday
• Weekend availability

Work Location: In person