Job description
Department: Accounting & Finance

Schedule: Full Time

Reports To: Leadership Team

Pay Structure: Salary or Hourly or Contract

Supervises: None

Rate: $ Experience Dependent

Brief: Bookkeeper & Payroll Accountant will be the primary caretaker of financial records and accounting principles with oversite from the Leadership Team.

Requirements:
• Experience: At least 2 years in accounting roles, with manufacturing experience being a plus.
• Payroll Processing Skills: 2 years of payroll management, preferably with QuickBooks Payroll.
• QuickBooks Online Expertise: Proficient in using QuickBooks Online.
• Industry Bonus: Previous experience in a distillery or brewery is a bonus.

Responsibilities:
• General Ledger and Bookkeeping: Manage all aspects of general ledger, bookkeeping, and accounting operations within QuickBooks, ensuring accuracy in entries for production expenses, sales revenues, and other financial transactions. Maintain organized and up-to-date financial records.
• Payroll Processing: Conduct payroll processing through QuickBooks Workforce, ensuring accurate computation, disbursement, and record-keeping of employee compensation. Address any payroll-related inquiries or discrepancies promptly.
• Banking and Reconciliations: Handle deposits, manage banking activities, perform account reconciliations, and ensure accurate financial record-keeping. Monitor and manage cash flow to optimize financial health.
• Invoicing and Accounts Management: Handle invoicing activities, including the issuance of invoices through QuickBooks, tracking of incoming payments, and follow-up on overdue accounts. Manage accounts payable and accounts receivable processes to ensure timely payments and collections. Maintain positive relationships with vendors and customers.
• Accounts Receivable: Oversee accounts receivable processes to ensure timely collection of payments and manage customer financial records. Implement strategies to minimize outstanding receivables.
• Accounts Payable: Administer accounts payable responsibilities, including vendor payment processing and reconciling purchase orders with receipts and bank statements.
• Financial Reporting: Prepare accurate financial reports for management review, including profit and loss statements, balance sheets, and cash flow analyses. Provide insights and recommendations based on financial data.
• Regulatory Compliance: Ensure compliance with local, state, and federal government reporting requirements and tax filings. Stay updated on changes in financial regulations and tax laws.
• Monthly Reconciliation and Closing: Perform bank reconciliations and generate monthly reconciliation reports to verify financial data accuracy. Execute monthly closing of the books, ensuring all financial activities are accurately captured and reported.
• Additional Areas of Responsibility:
• Assist in budgeting and forecasting to support financial planning.
• Assist in financial analysis to identify trends, variances, and areas for improvement.
• Provide support during financial audits and implement any necessary corrective actions.
• Continuously seek ways to improve financial processes and systems for efficiency and accuracy.
• Physical Demands:
• The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this desk accounting job:
• Ability to sit for extended periods during an 8-hour workday, five days per week.
• Regular use of hands to operate office equipment, such as computers, printers, and phones.
• Occasional need to lift and move office supplies or files weighing up to 25 lbs.
• Ability to focus on computer screens and documents for long periods.
• Occasional standing or walking within the office to access files, attend meetings, or collaborate with colleagues.